Contract for ERP Support and Development

Contract for ERP Support and Development

Buckinghamshire County Council has an established SAP installation which provides support for finance, procurement and HR/Payroll to the Council and Buckinghamshire’s Fire Authorities. Buckinghamshire County Council are seeking to appoint technology and applications partners to assist with the ongoing support and development of their SAP Systems.

United Kingdom-Aylesbury: Software support services

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Buckinghamshire County Council
Commercial Services, County Hall, Walton Street
Contact point(s): https://www.businessportal.southeastiep.gov.uk
For the attention of: Mr Paul Lewis
HP20 1YG Aylesbury
UNITED KINGDOM
Telephone: +44 1296383215
E-mail: commercialservices@buckscc.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of ERP (SAP) Support and Development.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Buckinghamshire.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 36

II.1.5)Short description of the contract or purchase(s)

Buckinghamshire County Council has an established SAP installation which provides support for finance, procurement and HR/Payroll to the Council and Buckinghamshire’s Fire Authorities. Buckinghamshire County Council are seeking to appoint technology and applications partners to assist with the ongoing support and development of their SAP Systems. The County Council are looking for partners who are experts in their field to provide consultancy, implementation and support services.
This Contract shall be open to the following organisations:
— Buckinghamshire County Council,
— Milton Keynes Council,
— Oxfordshire County Council and the
— Buckinghamshire Fire and Rescue Service
In the case of Buckinghamshire County Council this also includes successor organisations and organisations created by BCC as a result of reorganisation or organisational change.
These currently are the Buckinghamshire Learning Trust and Buckinghamshire Support Ltd.
In the future there may also be a requirement to support other ERP applications in response to changes in the future shape of the Council. The Council is therefore open to SAP Support Suppliers that can provide this flexibility.

II.1.6)Common procurement vocabulary (CPV)

72261000, 72212451, 72262000, 72250000, 72227000, 72260000, 72263000, 72200000, 72265000, 72266000, 72220000, 72610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 900 000 and 4 500 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: SAP Support Services

1)Short description

For Lot 1 the County Council is wishing to procure a technology and applications partner to assist with the ongoing support of our SAP systems.

2)Common procurement vocabulary (CPV)

72261000, 72250000, 72260000, 72610000

3)Quantity or scope

Estimated value excluding VAT: 450 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers may choose to bid for one lot or both and shall have the option to do so.

Lot No: 2Lot title: SAP Development Services

1)Short description

For Lot 2 the County Council is looking for partners who have particular SAP expertise in their field to provide consultancy, development and implementation services.

2)Common procurement vocabulary (CPV)

72212451, 72262000, 72227000, 72263000, 72200000, 72265000, 72266000, 72220000

3)Quantity or scope

Estimated value excluding VAT: 450 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers may choose to bid for one lot or both and shall have the option to do so.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: In relation to Lot 1 please note that the minimum number to be invited to tender shall be 5 and the maximum shall be 7.
In relation to Lot 2 please note that the minimum number to be invited to tender shall be 5 and the maximum shall be 12.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.5.2014 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

29.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

The Contract has the option to be extended for a further 12 months.

You will need to register with the South East Business Portal at http://www.businessportal.southeastiep.gov.uk to record your expression of interest and to access the online Pre-Qualification Questionnaire.

Please note that the deadline for completed Pre Qualification Questionnaires is the 29.5.2014 at 12:00.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Buckinghamshire County Council
Walton Street
HP20 1YG Aylesbury
UNITED KINGDOM
E-mail: commercialservices@buckscc.gov.uk
Telephone: +44 1296383193
Internet address: https://www.buckscc.gov.uk

Body responsible for mediation procedures

Buckinghamshire County Council
Walton Street
HP20 1YG Aylesbury
UNITED KINGDOM
E-mail: commercialservices@buckscc.gov.uk
Telephone: +44 1296383193
Internet address: https://www.buckscc.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Buckinghamshire County Council
Walton Street
HP20 1YG Aylesbury
UNITED KINGDOM
E-mail: commercialservices@buckscc.gov.uk
Telephone: +44 1296383193
Internet address: https://www.buckscc.gov.uk

VI.5)Date of dispatch of this notice:

28.4.2014

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