Contract for Appointment Setting at Industry Events

Contract for Appointment Setting at Industry Events

Appointment of a framework of suppliers to work on behalf of the Welsh Government business development teams to secure meetings with international companies at selected UK and international industry events who are receptive to learning about opportunities to locate to Wales.
Value of tender: £Undisclosed
CONTRACT NOTICE – OJEU
R2.0.7.D02
Form Type
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Official name:
The Welsh Ministers
Postal Address:
Welsh Government, BETS Communications & Marketing, QED Centre , Main Avenue, Treforest Industrial Estate
Town:
Treforest
Postal code:
CF37 5YR
Country:
United Kingdom
Contact point(s):
Claire Chappell
Internet address(es)
General address of the contracting authority (URL):
http://www.wales.com/business
FURTHER INFORMATION CAN BE OBTAINED AT:
Official name:
See VI.3
SPECIFICATIONS AND ADDITIONAL DOCUMENTS (INCLUDING DOCUMENTS FOR COMPETITIVE DIALOGUE AND A DYNAMIC PURCHASING SYSTEM) CAN BE OBTAINED AT:
Official name:
See VI.3
TENDERS OR REQUESTS TO PARTICIPATE MUST BE SENT TO:
Official name:
See VI.3
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Type of Contracting Authority
Body governed by public law
Main activity or activities
Economic and financial affairs
Education
Environment
General public services
Health
Housing and community amenities
Public order and safety
Recreation, culture and religion
Social protection
The contracting authority is purchasing on behalf of other contracting authorities
No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
Title attributed to the contract by the contracting authority
Appointment Setting at Industry Events
II.1.2) Type of contract and location of works, place of delivery or of performance
Type of contract:
Services
Service category number
11
Main site or location of works / main place of delivery / main place of performance
Location
Wales
NUTS Code:
UKL: WALES
II.1.3) The notice involves
The establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Number of participants
12 (3 per Lot)
Duration of the framework agreement (in years)
3
Justification for a framework agreement, the duration of which exceeds four years:
Option to extend for further 12 months.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated cost (excluding VAT)
GBP 225000

II.1.5) Short description of the contract or purchase(s)

Appointment of a framework of suppliers to work on behalf of the Welsh Government business development teams to secure meetings with international companies at selected UK and international industry events who are receptive to learning about opportunities to locate to Wales.

The Welsh Assembly Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal https://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

Email: help@bravosolution.co.uk Phone: 0800 368 4850

Full information in accessing the portal is found in Section VI.3.

II.1.6) Common procurement vocabulary (CPV)
79000000 – Business services – law, marketing, consulting, recruitment, printing and security.
79900000 – Miscellaneous business and business-related services.
79952000 – Event services.

II.1.8) Division into lots
Division into Lots?
Yes
Tenders should be submitted for:
one or more lots
Information on lots
LOT NO
1
TITLE
Life Sciences

COMMON PROCUREMENT VOCABULARY (CPV)
79000000 – Business services – law, marketing, consulting, recruitment, printing and security.

ADDITIONAL INFORMATION ABOUT LOTS

3 Suppliers will be appointed to this Lot and will be appointed for each event following a mini competition.

It is estimated that the value of this Lot will range between £15,000 – £25,000 (inc vat) per year for the three years of the contract. This is dependant on the number of events that the Sector Teams attend and is not guaranteed.

LOT NO
2
TITLE
Advanced Materials and Manufacturing

COMMON PROCUREMENT VOCABULARY (CPV)
79000000 – Business services – law, marketing, consulting, recruitment, printing and security.

ADDITIONAL INFORMATION ABOUT LOTS

3 Suppliers will be appointed to this Lot and will be appointed for each event following a mini competition.

It is estimated that the value of this Lot will range between £15,000 – £25,000 (inc vat) per year for the three years of the contract. This is dependant on the number of events that the Sector Teams attend and is not guaranteed.

LOT NO
3
TITLE
Information, Communication & Technology (ICT)

COMMON PROCUREMENT VOCABULARY (CPV)
79000000 – Business services – law, marketing, consulting, recruitment, printing and security.

ADDITIONAL INFORMATION ABOUT LOTS

3 Suppliers will be appointed to this Lot and will be appointed for each event following a mini competition.

It is estimated that the value of this Lot will range between £15,000 – £25,000 (inc vat) per year for the three years of the contract. This is dependant on the number of events that the Sector Teams attend and is not guaranteed.

LOT NO
4
TITLE
Energy and Environment

COMMON PROCUREMENT VOCABULARY (CPV)
79000000 – Business services – law, marketing, consulting, recruitment, printing and security.

ADDITIONAL INFORMATION ABOUT LOTS

3 Suppliers will be appointed to this Lot and will be appointed for each event following a mini competition.

It is estimated that the value of this Lot will range between £15,000 – £25,000 (inc vat) per year for the three years of the contract. This is dependant on the number of events that the Sector Teams attend and is not guaranteed.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
(give figues only)
II.2.1) Total quantity or scope

Appointment of 3 suppliers per Lot to deliver appointment setting requirements at international industry events by the following key industry sectors:

Lot 1 – Life Sciences

Lot 2 – Advanced Materials and Manufacturing

Lot 3 – Information, Communication & Technology

Lot 4 – Energy and Environment

Estimated cost (excluding VAT)
GBP 225000

Options:
Yes
Provisional timetable for recourse to these options (in months)
48 (subject to annual review)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Months
48 (Subject to annual review)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.
III.2) CONDITIONS FOR PARTICIPATION
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met:
Details to be provided will be listed in the prequalification questionnaire
Minimum level(s) of standards possibly required
Details to be provided will be listed in the prequalification questionnaire
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of:
The criteria stated in the specifications, in the invitations to tender or to negotiate or in the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
File reference number attributed by the contracting authority
C219/2011/12
IV.3.2) Previous publication(s) concerning the same contract
None
IV.3.4) Time-limit for receipt of tenders or requests to participate

05.09.2012 (14:00)

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EC Language
EN – English
Other language:
English and Welsh
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
Days
90
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) This is a recurrent procurement:
No
VI.2) Contract relates to a project and/or programme financed by community funds:
No
VI.3) ADDITIONAL INFORMATION

The Authority reserves the right to consider variant bids.

The Authority is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, while the requirement to do so will not be mandatory, the successful contractor will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project.

The duration of the contract is 4 years (48 months) subject to up to annual review.

If you require documentation in an alternative format, please contact the named contact point in this document who will be able to provide a more suitable format. For example, Braille, large print, Word document or audio format.

You may find it helpful to contact your regional business advisory network to seek general advice and guidance if you are considering tendering for this and future public sector contracts. Potential bidders in Wales can access services at http://www.fs4b.wales.gov.uk/supplierdevelopmentservice

Suppliers should note that inclusion on a framework does not constitute a guarantee of employment.

The Client is not obligated to commission any work under this arrangement.

E-TENDER INFORMATION:

– Go to https://etenderwales.bravosolution.co.uk

– The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

– Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

– The User who performs the Registration becomes the Super User for the Organisation.

– On registering on the Platform the Super User will select a Username and will receive a password.

– The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

– In order to log-in to the Platform please enter your Username and Password.

– Note: If you forget your Password then visit the homepage and click “Forgot your password?”

– Registration should only be performed once for each Organisation.

– If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

– Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

– Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

– Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

– Tenders must be uploaded to the BravoSolution portal by 2pm

HOW TO FIND THE PQQ:

– Once logged in you must click on ‘PQQs Open to all Suppliers’

– The etender references for this contract are: Project_23579 and PQQ_30503

– Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home page.

– You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

– Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

VI.5) DATE OF DISPATCH OF THIS NOTICE:
6.8.2012
Community Benefits do not apply to this contract

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