Contract for Blended Counselling Services – Powys

Contract for Blended Counselling Services – Powys

Online counselling, available to young people predominantly in the 11-19 age group.

United Kingdom-Llandrindod Wells: Counselling services

2018/S 116-263827

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Powys County Council
County Hall
Llandrindod Wells
United Kingdom
Telephone: +44 1597826000
NUTS code: UKL24
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Contract for Blended Counselling Services

Reference number: ITT_68019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Service relates to the delivery of a county wide Blended Counselling Service for young people in Powys, incorporating online counselling and independent (formerly school-based) counselling.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL24

II.2.4)Description of the procurement:

The Blended Counselling Service will include the following service offers:

— Online counselling,

— available to young people predominantly in the 11-19 age group, although the service will be available, where applicable, to young people up to the age of 25,

— one to one chat sessions,

— private messaging services, moderated message boards,

— online magazine, news and blogs,

— offer clear referral pathways into local services when required,

— complement the independent counselling service,

— Independent counselling,

— link to the internet based counselling service to provide a seamless service for clients,

— Provide one to one specialised counselling service to serve an age range of 11-19 year olds (years 7-13) across all secondary school sites and a range of community based settings,

— One to one specialised counselling service to be provided to a small number of referred/identified 10 year olds (year 6).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Quality criterion – Name: Quality / Weighting: 80
Cost criterion – Name: Price / Weighting: 40
Cost criterion – Name: Price / Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 549 600.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial period of 3 years with an option to extend plus 1 year and plus 1 year. Subject to funding.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council may wish to purchase additional sessions.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 096-219010

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/07/2018
Local time: 12:00

As per the Council’s constitution.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years, plus a further year, plus a further year. Subject to funding.

VI.2)Information about electronic workflows

VI.3)Additional information:

Instructions for Suppliers – Registration on etenderwales.

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at, all information may be downloaded and returned through this channel.

Internet address(es):

Suppliers Instructions. How to Express Interest in this Tender.

1) Register your company on the eTenderwales portal (this is only required once)

— browse to the eSourcing Portal:,

— click the “Click here to register” link,

— accept the terms and conditions and click “continue”,

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender:

— login to the portal with the username / password,

— click the “Open Access ITTs” link,

— click on the relevant ITT to access the content,

— click the “Express Interest” button in the “Actions” box on the left-hand side of the page,

— this will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),

— click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the.

“Actions” box.

3) Responding to the tender

— you can now choose to “Reply” or “Reject” (please give a reason if rejecting),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 am – 6:00 pm) on:

— eMail:,

— Phone: 0800 368 4850 / Fax: 020 7080 0480.

Tenders or Requests to Participate must be sent to:

Official name:

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:82781).

The buyer considers that this contract is suitable for consortia.

The date specified did not allow a minimum time limit for receipt of tenders, changed tender Closing date toallow a minimum time limit of 30 days.

VI.4)Procedures for review

VI.4.1)Review body

Powys County Council
County Hall
Llandrindod Wells
United Kingdom
Telephone: +44 1597826000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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