Contract for Business Support and Consultancy in Staffordshire
Contract to appoint an economic operator to provide Business Support Provision and Consultancy Service.
United Kingdom-Stafford: Business and management consultancy and related services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Staffordshire County Council
Staffordshire Procurement, 2 Staffordshire Place
For the attention of: Gillian Sperrink
ST16 2DH Stafford
Telephone: +44 1785854652
Fax: +44 1785854660
General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/etendering
Further information can be obtained from: Staffordshire County Council
Internet address: https://www.staffordshire.gov.uk/business/procurement/tendering/etendering/home.aspx
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Staffordshire County Council
Internet address: http://www.staffordshire.gov.uk/business/procurement/tendering/etendering/home.aspx
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
See procurement documentation
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UKG3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The local authority partners are: Cannock Chase District Council, Lichfield District Council, Newcastle-under-Lyme Borough Council, Staffordshire Moorlands District Council, Stafford Borough Council, Tamworth Borough Council, South Staffordshire District Council, Stoke-on-Trent City Council, East Staffordshire Borough Council and Staffordshire County Council.
Staffordshire County Council is acting as the lead and sole authority for this procurement.
The Partnership is shortly expecting formal confirmation of funding (508 000 GBP) from the European Regional Development Fund (ERDF) to support its work in developing the Staffordshire visitor economy (leisure and business) over the period 1.11.2016 to 31.10.2019.
Although only unofficial approval has been received, the Partnership wishes to initiate this tender process but respondents must be clear that should official confirmation of the funding not be received as expected, contracts will not be issued irrespective of the stage of the tender process reached.
The funding allows for support for the development of SMEs within the sector and this is the subject of this particular tender.
To deliver the ERDF programme, the DMP wishes to appoint through competitive tender an external supplier/ agency to deliver support to the leisure tourism sector.
The funding is to be matched on a 60:40 basis from ERDF and Destination Staffordshire partners respectively.
Contract period: 1.11.2016 to 31.10.2018, with the option to extend for a further 12 months to 31.10.2019.
The value of the contract is a range from 650 000 GBP to 850 000 GBP over the total 3 years.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 650 000 and 850 000 GBP
II.2.2)Information about options
Description of these options: There is an option to extend the contract for a further period of 12 months from 1.11.2018 to 31.10.2019.
Provisional timetable for recourse to these options:
in months: 18 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Although only unofficial approval for funding from ERDF has been received, the Partnership wishes to initiate this tender process but respondents must be clear that should official confirmation of the funding not be received as expected, contracts will not be issued irrespective of the stage of the tender process reached.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract. Financial checks will be undertaken for economic operators using 1 or more of the Councils current financial assessors: n2check (www.n2check.com), Dun & Bradstreet (www.dnb.co.uk), Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used
1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct;
2.Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the ITT. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors;
3. For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years.
The organisation should hold valid insurance as required by the contract, or a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract. The County Council may request from time to time a Parent Company Guarantee/Bond/ equivalent.
Minimum level(s) of standards possibly required: Financial checks:
Any economic operator being given an Above Average/Higher Than Average Risk rating or poorer, by 1 or more of the assessors used, may be rejected.
Public Liability 5 000 000 GBP;
Employers Liability 5 000 000 GBP;
Professional Indemnity 2 000 000 GBP.
Failure to achieve or agree to this may lead to disqualification.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Staffordshire County Council officers.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Reference to project(s) and/or programme(s): The Partnership is shortly expecting formal confirmation of funding (508 000 GBP) from the European Regional Development Fund (ERDF) to support its work in developing the Staffordshire visitor economy (leisure and business) over the period 1.11.2016 to 31.10.2019.
VI.4.1)Body responsible for appeal procedures
Staffordshire County Council
Body responsible for mediation procedures
VI.4.2)Lodging of appeals
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained
Refer to named Contracting Authority in Section I.1)
VI.5)Date of dispatch of this notice: