Contract for Business Support and Consultancy in Staffordshire

Contract for Business Support and Consultancy in Staffordshire

Contract to appoint an economic operator to provide Business Support Provision and Consultancy Service.

United Kingdom-Stafford: Business and management consultancy and related services

2016/S 147-266713

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Staffordshire Procurement, 2 Staffordshire Place
For the attention of: Gillian Sperrink
ST16 2DH Stafford
United Kingdom
Telephone: +44 1785854652
E-mail: gillian.sperrink@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/etendering

Further information can be obtained from: Staffordshire County Council
United Kingdom
Internet address: https://www.staffordshire.gov.uk/business/procurement/tendering/etendering/home.aspx

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Staffordshire County Council
United Kingdom
Internet address: http://www.staffordshire.gov.uk/business/procurement/tendering/etendering/home.aspx

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See procurement documentation

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PC655 Contract for Business Support Provision and Consultancy Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract to appoint an economic operator to provide Business Support Provision and Consultancy Service. Destination Staffordshire is a public/ private sector cooperative venture of a type known as a Destination Management Partnership or Organisation (DMP or DMO). Its area of concern and activity is the promotion and coordination of the Staffordshire visitor economy for the benefit of its private sector members, i.e. businesses operating in the various parts of the tourism industry in Staffordshire, e.g. accommodation providers, attractions, food and drink providers.
The local authority partners are: Cannock Chase District Council, Lichfield District Council, Newcastle-under-Lyme Borough Council, Staffordshire Moorlands District Council, Stafford Borough Council, Tamworth Borough Council, South Staffordshire District Council, Stoke-on-Trent City Council, East Staffordshire Borough Council and Staffordshire County Council.
Staffordshire County Council is acting as the lead and sole authority for this procurement.
The Partnership is shortly expecting formal confirmation of funding (508 000 GBP) from the European Regional Development Fund (ERDF) to support its work in developing the Staffordshire visitor economy (leisure and business) over the period 1.11.2016 to 31.10.2019.
Although only unofficial approval has been received, the Partnership wishes to initiate this tender process but respondents must be clear that should official confirmation of the funding not be received as expected, contracts will not be issued irrespective of the stage of the tender process reached.
The funding allows for support for the development of SMEs within the sector and this is the subject of this particular tender.
To deliver the ERDF programme, the DMP wishes to appoint through competitive tender an external supplier/ agency to deliver support to the leisure tourism sector.
The funding is to be matched on a 60:40 basis from ERDF and Destination Staffordshire partners respectively.
Contract period: 1.11.2016 to 31.10.2018, with the option to extend for a further 12 months to 31.10.2019.
The value of the contract is a range from 650 000 GBP to 850 000 GBP over the total 3 years.

II.1.6)Common procurement vocabulary (CPV)

79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Contract period: 1.11.2016 to 31.10.2018, with the option to extend for a further 12 months to 31.10.2019.
Estimated value excluding VAT:
Range: between 650 000 and 850 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend the contract for a further period of 12 months from 1.11.2018 to 31.10.2019.
Provisional timetable for recourse to these options:
in months: 18 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made the following acceptance by the banking agents of the County Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers. The contract may be awarded to a single applicant or a consortium or individuals of a consortium but in the case of a consortium or individuals of a consortium liability will be joint and several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Although only unofficial approval for funding from ERDF has been received, the Partnership wishes to initiate this tender process but respondents must be clear that should official confirmation of the funding not be received as expected, contracts will not be issued irrespective of the stage of the tender process reached.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract. Financial checks will be undertaken for economic operators using 1 or more of the Councils current financial assessors: n2check (www.n2check.com), Dun & Bradstreet (www.dnb.co.uk), Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used

Note:
1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct;
2.Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the ITT. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors;
3. For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years.
The organisation should hold valid insurance as required by the contract, or a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract. The County Council may request from time to time a Parent Company Guarantee/Bond/ equivalent.
Minimum level(s) of standards possibly required: Financial checks:
Any economic operator being given an Above Average/Higher Than Average Risk rating or poorer, by 1 or more of the assessors used, may be rejected.
Insurance Levels:
Public Liability 5 000 000 GBP;
Employers Liability 5 000 000 GBP;
Professional Indemnity 2 000 000 GBP.
Failure to achieve or agree to this may lead to disqualification.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PC655

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.9.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.9.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.9.2016 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Staffordshire County Council officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The Partnership is shortly expecting formal confirmation of funding (508 000 GBP) from the European Regional Development Fund (ERDF) to support its work in developing the Staffordshire visitor economy (leisure and business) over the period 1.11.2016 to 31.10.2019.
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Staffordshire County Council
United Kingdom

Body responsible for mediation procedures

Not applicable
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Refer to named Contracting Authority in Section I.1)
United Kingdom

VI.5)Date of dispatch of this notice:

29.7.2016

 

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