Contract for Cash Collection Services – Oxford

Contract for Cash Collection Services – Oxford

Oxford City Council requires provision of secure Cash Collection services on a weekly basis. 

United Kingdom-Oxford: Security services

2018/S 138-315333

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxford City Council
St Aldate’s Chambers, St Aldates
Oxford
OX1 1DS
United Kingdom
Contact person: Miss Kay Allsopp
Telephone: +44 7917791906
E-mail: KAllsopp@oxford.gov.uk
NUTS code: UKJ14
Internet address(es):Main address: http://www.oxford.gov.uk

Address of the buyer profile: http://www.oxford.gov.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=9990ad65-4721-e811-80eb-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=9990ad65-4721-e811-80eb-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Provision of Cash Collection Services

Reference number: DN350043

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

Oxford City Council (The Council) requires provision of secure Cash Collection services on a weekly basis. There are 2 components to the service: Cash collection from 65 pay and display machines from 19 car parks across the City and Cash collection from various City offices, following the collection of the cash from each of the units described, the cash is counted by the successful supplier, sorted and banked to the banks designated clearing houses and banked into relevant accounts.

The Council is looking for a single service provider for both collections, same day service provision for both collections and the service must be undertaken in the Councils opening hours.

The Council withholds the right to ask the supplier to provide ad-hoc cash collections across the City where there may be special events/circumstances or at times increase levels of normal cash collection requirements.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

Oxford City Council (The Council) requires provision of secure Cash Collection services on a weekly basis. There are 2 components to the service: Cash collection from 65 pay and display machines from 19 car parks across the City and Cash collection from various City offices, following the collection of the cash from each of the units described, the cash is counted by the successful supplier, sorted and banked to the banks designated clearing houses and banked into relevant accounts.

The Council is looking for a single service provider for both collections, same day service provision for both collections and the service must be undertaken in the Councils opening hours.

The Council withholds the right to ask the supplier to provide ad-hoc cash collections across the City where there may be special events/circumstances or at times increase levels of normal cash collection requirements.

The contract shall be for an initial period of 3 years with an option to extend for a further 2 years (1+1). The Council reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process.

The Council is using the South East Business Portal to carry out this procurement process. To obtain further information and record your interest please register on https://www.businessportal.southeastiep.gov.uk

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract will be for 36 months with an option for 2 further extensions of 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 20/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Oxford City Council
St Aldates Chambers, St Aldates
Oxford
OX1 1DS
United Kingdom
E-mail: mnewton@oxford.gov.ukInternet address: www.oxford.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/07/2018

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