Contract for election printing and graphic design services

Contract for election printing and graphic design services

Lot 1 – Printed election material in the form of ordinary poll cards, postal vote cards, postal vote packs, ballot papers and large print ballot papers for polling stations and; Lot 2 – Provision of Annual Canvass Forms, including any accompanying leaflets/letters as required and envelopes.

UK-Kirkby: printed matter and related products

2012/S 151-253187

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Knowsley Council
Procurement, 7th Floor, Municipal Building, Cherryfield Drive
Contact point(s): Mr Mark Woodward
For the attention of: Mr Mark Woodward
L32 1TX Kirkby
UNITED KINGDOM
Telephone: +44 1514435410
E-mail: mark.woodward@knowsley.gov.uk
Fax: +44 1514435407

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Collaborative contract for Election printing and graphic services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Local Authorities with in Merseyside.
NUTS code UKD
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 520 000 GBP

II.1.5)Short description of the contract or purchase(s)
Knowsley Metropolitan Borough Council (“the Council”) is inviting responses for a collaborative contract for election printing and graphics services.
Lot 1 – Printed election material in the form of ordinary poll cards, postal vote cards, postal vote packs, ballot papers and large print ballot papers for polling stations and;
Lot 2 – Provision of Annual Canvass Forms, including any accompanying leaflets/letters as required and envelopes.
II.1.6)Common procurement vocabulary (CPV)

22000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The lots are as follows.
Lot 1 – Printed election material in the form of ordinary poll cards, postal vote cards, postal vote packs, ballot papers and large print ballot papers for polling stations and;
Lot 2 – Provision of Annual Canvass Forms, including any accompanying leaflets/letters as required and envelopes – see template attached for volume details.
Estimated value excluding VAT: 1 520 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Printed election material

1)Short description
Lot 1 – Printed election material in the form of ordinary poll cards, postal vote cards, postal vote packs, ballot papers and large print ballot papers for polling stations.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Provision of Annual Canvass Forms
1)Short description
Lot 2 – Provision of Annual Canvass Forms, including any accompanying leaflets/letters as required and envelopes.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NWCE-8WSLK4
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.9.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
6.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 28.9.2012 – 09:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of Knowsley Metropolitan Borough Council.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2016.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.8.2012

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