Contract for Fire Safety Services

Contract for Fire Safety Services

Emergency and security equipment. Sprinkler systems. Risers. Burglar and fire alarms.

UK-Wolverhampton: emergency and security equipment

2012/S 149-249447

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton Homes
Hickman Avenue, Chillington Fields
Contact point(s): Sharon Weston
WV1 2BY Wolverhampton
UNITED KINGDOM
Telephone: +44 1902550474
E-mail: [email protected]

Internet address(es):

General address of the contracting authority: www.wolverhamptonhomes.org.uk

Electronic access to information: https://www.delta-esourcing.com/delta (see Additional Information below)
Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta (see Additional Information below)
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for Fire Safety Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKG35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Emergency and security equipment. Sprinkler systems. Risers. Burglar and fire alarms. The requirement is split into the following main areas:
Maintenance, Repair and Testing of Fire and Intruder Alarm Systems.
Maintenance, Repair and Testing of Fire Equipment (Extinguishers Etc).
Maintenance, Repair and Testing of Emergency Lighting Systems.
Maintenance, Repair and Testing of Wet & Dry Risers.
Maintenance, Repair and Testing of Sprinkler Systems.
There are also 2 known locations where Fire Suppression systems are in place, the maintenance, repair and testing of which shall also be covered by this contract, and this requirement may expand over the course of the contract as CCTV improvements are undertake across the Stock.
The Intruder Alarms requirement also includes a limited number (approximately 200) of domestic alarms, with an estimated cost of 4 000 GBP per annum.
The winning Contractor will be required to provide and be responsible for the provision of all services and meeting all response repairs and rectification times.
The requirement covers medium and high rise residential blocks, as well as offices across Wolverhampton.
The winning Contractor will also be expected to create and maintain asset registers, handing them over to the Client at the end of the contract term.
II.1.6)Common procurement vocabulary (CPV)

35100000, 44115500, 44165200, 31625000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The requirement is split into the following main areas:
Maintenance, Repair and Testing of Fire and Intruder Alarm Systems.
Maintenance, Repair and Testing of Fire Equipment (Extinguishers Etc).
Maintenance, Repair and Testing of Emergency Lighting Systems.
Maintenance, Repair and Testing of Wet & Dry Risers.
Maintenance, Repair and Testing of Sprinkler Systems.
There are also 2 known locations where Fire Suppression systems are in place, the maintenance, repair and testing of which shall also be covered by this contract, and this requirement may expand over the course of the contract as CCTV improvements are undertake across the Stock.
The Intruder Alarms requirement also includes a limited number (approximately 200) of domestic alarms, with an estimated cost of 4 000 GBP per annum.
The winning Contractor will be required to provide and be responsible for the provision of all services and meeting all response repairs and rectification times.
The requirement covers medium and high rise residential blocks, as well as offices across Wolverhampton.
The winning Contractor will also be expected to create and maintain asset registers, handing them over to the Client at the end of the contract term.
Estimated value excluding VAT:
Range: between 400 000 and 900 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Possible extension of up to 2 years.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee and/or other guarantees of performance and financial standing may be required if considered appropriate by Wolverhampton Homes.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A single legal entity will be required for the provision of the services.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Wolverhampton Homes’ requirements will be set out in the PQQ.
Minimum level(s) of standards possibly required: Wolverhampton Homes’ requirements will be set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Wolverhampton Homes’ requirements will be set out in the PQQ.
Minimum level(s) of standards possibly required:
Wolverhampton Homes’ requirements will be set out in the PQQ..
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Wolverhampton Homes’ requirements will be set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WH/PS71
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.8.2012 – 00:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: E9C4HF2W84. Please ensure you follow any instructions provided to you here.
The deadline for submitting your response(s) is 31.8.2012 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email [email protected].

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs), however, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender.
Wolverhampton Homes wishes to promote skill issues and training and re-training opportunities through its procurements. To this end, it is intended that conditions will be included in any contract(s) awarded from this procurement that will require the winning contractors(s) to use all reasonable efforts to implement apprenticeship and re-training schemes during the delivery of its contact.
Wolverhampton Homes will not reimburse any expenses incurred by potential providers in preparing their responses to the pre-qualification questionnaire or in participation in any aspect of the competition unless specifically stated otherwise.
Wolverhampton Homes reserves the right to: cancel this procurement; not award a contract as a result of this procurement; amend or vary this procurement; or award a contract to more than one contractor as a result of this procurement. GO Reference: GO-201281-PRO-4122853.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Wolverhampton Homes will incorporate a minimum standstill period of 10 working days at the point of receipt of notice of award by the unsucessful bidders in accordance with the Remedies Directive.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.8.2012