Contract for Graduation Filming Services

Contract for Graduation Filming Services

The main filming services required under this Contract are for the Graduation Ceremonies held.

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


University of Dundee

Procurement Office, 3rd Floor, Tower Building, Nethergate,

Dundee

DD1 4HN

UK

Louise Aird

+44 1382386812

l.aird@dundee.ac.uk
http://www.dundee.ac.uk
www.publiccontractsscotland.gov.uk
www.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Graduation Filming Services

2.2

Description of the goods or services required

The University is seeking to appoint a Contractor to provide filming services. The main filming services required under this Contract are for the Graduation Ceremonies held. Each ceremony will require to be filmed and high definition footage, fully edited with high quality sound feed is required to be supplied to the University after each event in a format which will enable the University to directly upload to its own website without further work required.

There are two Graduations each year – a Summer Graduation and Winter Graduation. The Tender document included with this notice provides further details.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=442565.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

199999 other Facilities and Management Services
279999 other Information Communication Technology
291000 Events

140 Tayside, Central & Fife

2.4

Total quantity or scope of tender

It is intended that the Contract Period shall be three (3) years with the option to extend for a further (1) year making a possible four (4)year Contract period.

There are two Graduations each year – a Summer Graduation and Winter Graduation. Each Graduation includes 2/3 days of Ceremonies with 2 ceremonies held each day. Other types of ad hoc filming services may be required but none specific planned at present, the main filming required is for Graduations. The Tender document included with this notice provides further details.

3 Conditions for Participation

3.1

Minimum standards and qualification required

1. Tenderers must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action/event that calls into question their financial/corporate standing, such action/event will be deemed to be a failure to meet minimum standards of economic and financial standing.

In accordance with the University’s Financial Vetting procedures, the University may undertake a financial review using a recognised credit reference agency.

This financial review may be undertaken before the start of any Contract awarded and continue throughout the lifetime of the Contract.

Where information is available to the University that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability or refusal to provide such further evidence will be deemed a failure to meet minimum standards of economic and financial standing.

Where the Tenderer/Contractor is unable to provide financial evidence to satisfy the University as to the financial viability of the organisation, the University reserves the right to not award the Contract to a Tenderer and/or terminate the Contract at any time without predjudice to any other rights under this Contract.

2. It is a requirement of this contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Public/Product Liability Insurance (minimum 5MGBP cover required)

Employers Liability Insurance (minimum 10MGBP cover required)

Professional Indemnity Insurance (minimum 5MGBP cover required)

3. The Tenderer must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

4. The Tenderer must have a regularly reviewed and documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include documented arrangements for ensuring that the Tenderer’s environmental management procedures are effective in reducing / preventing impacts on the environment. This should evidence the Tenderer’s environmental policy implementation plan, provide information as to how the organisation aims to discharge any relevant legal responsibilities and provide clear indication of how these arrangements are communicated to the workforce, in relation to environmental matters including: sustainable materials procurement; waste management; energy management.

In accordance with Regulation 19 and 58 of the Public Contracts (Scotland) Regulations 2015 for above OJEU procurements and Regulations 8 and 9 of the Procurement (Scotland) Regulations 2016 for below OJEU procurements, a Tenderer will be excluded if it meets any of the following criteria:

1. Conviction of the economic operator or of a person who is a member of the administrative, management or supervisory body of the economic operator, or who has powers of representation, decision or control in relation to such economic operator for any of the following offences:

(a)the common law offence of conspiracy where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime or an offence under sections 28 or 30 of the Criminal Justice and Licensing (Scotland) Act 2010;

(b)corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906, where the offence relates to active corruption as defined in Article 3 of the Council Act of 26th May 1997 and Article 3(1) of Council Joint Action 98/742/JHA;

(c)bribery or corruption within the meaning of sections 68 and 69 of the Criminal Justice (Scotland) Act 2003, where the offence relates to active bribery or corruption;

(d)bribery within the meaning of sections 1 or 6 of the Bribery Act 2010;

(e)where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities:

(i)the offence of cheating the Revenue;

(ii)the common law offence of fraud;

(iii)the common law offence of theft or fraud;

(iv)fraudulent trading within the meaning of section 458 of the Companies Act 1985, or section 993 of the Companies Act 2006;

(v)fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

(vi)an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;

(vii)the common law offence of uttering; or

(viii)the common law offence of attempting to pervert the course of justice;

(f)any offence listed in—

(i)section 41 of the Counter-Terrorism Act 2008; or

(ii)Schedule 2 to that Act where the court has determined that there is a terrorist connection.

(g)money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002;

(h)an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988;

(i)any offence under Part 1 of the Human Trafficking and Exploitation (Scotland) Act 2015 or under any provision referred to in the Schedule to that Act;

(j)an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994;

(k)any other offence within the meaning of Article 57(1) of the Directive 2014/24/EU of the European Parliament and Council as defined by the law of any EEA state or any part thereof.

2. For the procurement of contracts whose value to is at equal to or greater than the OJEU thresholds, the economic operator is in breach of its obligations relating to the payment of taxes or social security contributions and this has been established by a judicial or administrative decision having final and binding effect in accordance with the legal provisions of the country in which it is established or in accordance with those of any of the jurisdictions of the United Kingdom;

3. The economic operator has committed an act prohibited under the Employment Relations Act 1999 (Blacklists) Regulations 2010 and the commission of such an act has been admitted by the economic operator or established by a judicial decision having final and binding effect.

4. A violation by the economic operator of applicable obligations referred to in regulation 57(2) of The Public Contracts (Scotland) Regulations 2015 (general principles);

5. The economic operator is bankrupt or is the subject of insolvency or winding-up proceedings, where its assets are being administered by a liquidator or by the court, where it is in an arrangement with creditors, where its business activities are suspended or it is in any analogous situation arising from a similar procedure under laws and regulations to which the economic operator may be subject;

6. The economic operator is guilty of grave professional misconduct, which renders its integrity questionable;

7. The economic operator has entered into agreements with other economic operators aimed at distorting competition;

8. A conflict of interest exists within the meaning of regulation 25 of The Public Contracts (Scotland) Regulations 2015 (conflicts of interest) which cannot be effectively remedied by other less intrusive measures;

9. A distortion of competition from the prior involvement of the economic operator in the preparation of the procurement procedure, as referred to in regulation 42 of The Public Contracts (Scotland) Regulations 2015 (prior involvement of candidates or tenderers), cannot be remedied by other, less intrusive measures;

10. The economic operator has shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity or a prior concession contract which led to early termination of that prior contract, damages or other comparable sanctions;

11. The economic operator has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfillment of the selection criteria;

12. The economic operator has withheld information required under regulation 60 of The Public Contracts (Scotland) Regulations 2015 or referred to in regulation 9(5)(h) of The Procurement (Scotland) Regulations 2016;

12. The economic operator—

(i)has or has sought to unduly influence the decision-making process of the contracting authority,

(ii)has or has sought to obtain confidential information that may confer upon it undue advantages in the procurement procedure; or

(iii)has negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

SC543

4.3

Time Limits

Time-limit for receipt of completed tenders
04-05-2016  Time  13:00

Estimated award date
24-05-2016

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(SC Ref:442565)

5.2

Additional Documentation

SC543 ITT

5.3

Publication date of this notice

21-04-2016

Express an interest online

 

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