Contract for Grounds Maintenance and Landscaping Services

Contract for Grounds Maintenance and Landscaping Services

It is anticipated that works will be carried out between April 2013 and March 2016. However, all works are subject to a 12 monthly review. Scope of works remains unchanged throughout all lots. Lots 1 – 6 vary on value of works and geographical location.

UK-Ashington: Landscape gardening services

2012/S 248-410241

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bernicia Group
N/a
Bernicia HQ, Oakwood Way, Ashington Business Park
For the attention of: Andrew Richardson
NE63 0XF Ashington
UNITED KINGDOM
Telephone: +44 1912382182
E-mail: andrew.richardson@bernicia.com

Internet address(es):

General address of the contracting authority: http://www.bernicia.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Bernicia Group
Oakwood Way, Ashwood Business Park
NE63 0XF Ashington
UNITED KINGDOM

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Contract for the Delivery of Grounds Maintenance and Landscaping Services to the Bernicia Group of Companies.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works, place of delivery or of performance: North East England.
NUTS code UKC,UKC21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Works will be delivered over 6 No. lots covering North East England. It is anticipated that works will be carried out between April 2013 and March 2016. However, all works are subject to a 12 monthly review.
Scope of works remains unchanged throughout all lots. Lots 1 – 6 vary on value of works and geographical location.
II.1.6)Common procurement vocabulary (CPV)

71421000, 90721100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
General grounds maintenance including Grass cutting to general/communal areas, Edging to grass plots and verges between junctions of the plot boundary and footpath/kerb areas, Flower/rose/shrub bed maintenance, Weed spraying, Tree and hedge maintenance.
Estimated value excluding VAT:
Range: between 200 000 and 600 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2016

Information about lots

Lot No: 1 Lot title: Lot 1.

1)Short description
Works will be delivered over 6 No. lots covering North East England. It is anticipated that works will be carried out between April 2013 and March 2016. However, all works are subject to a review after the first 12 months.
Lot 1 works are circa up to £ 100 000.00 per annum, works carried out in North East England, the exact geographical area will be described within the tender documents.
2)Common procurement vocabulary (CPV)

71421000, 90721100, 45112700

3)Quantity or scope
General grounds maintenance including Grass cutting to general/communal areas, Edging to grass plots and verges between junctions of the plot boundary and footpath/kerb areas, Flower/rose/shrub bed maintenance, Weed spraying, Tree and hedge maintenance.
Estimated value excluding VAT:
Range: between 1 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2016
5)Additional information about lots
Lot No: 2 Lot title: Lot 2.
1)Short description
Works will be delivered over 6 No. lots covering North East England. It is anticipated that works will be carried out between April 2013 and March 2016. However, all works are subject to a review after the first 12 months.
Lot 2 works are circa up to £ 25 000.00 per annum, works carried out in North East England, the exact geographical area will be described within the tender documents.
2)Common procurement vocabulary (CPV)

71421000, 90721100

3)Quantity or scope
General grounds maintenance including Grass cutting to general/communal areas, Edging to grass plots and verges between junctions of the plot boundary and footpath/kerb areas, Flower/rose/shrub bed maintenance, Weed spraying, Tree and hedge maintenance.
Estimated value excluding VAT:
Range: between 1 and 75 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2016
5)Additional information about lots
Lot No: 3 Lot title: Lot 3.
1)Short description
Works will be delivered over 6 No. lots covering North East England. It is anticipated that works will be carried out between April 2013 and March 2016. However, all works are subject to a review after the first 12 months.
Lot 3 works are circa up to £ 1 000.00 per annum, works carried out in North East England, the exact geographical area will be described within the tender documents.
2)Common procurement vocabulary (CPV)

71421000, 90721100

3)Quantity or scope
General grounds maintenance including Grass cutting to general/communal areas, Edging to grass plots and verges between junctions of the plot boundary and footpath/kerb areas, Flower/rose/shrub bed maintenance, Weed spraying, Tree and hedge maintenance.
Estimated value excluding VAT:
Range: between 1 and 3 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2016
5)Additional information about lots
Lot No: 4 Lot title: Lot 4.
1)Short description
Works will be delivered over 6 No. lots covering North East England. It is anticipated that works will be carried out between April 2013 and March 2016. However, all works are subject to a review after the first 12 months.
Lot 4 works are circa up to £ 30 000.00 per annum, works carried out in North East England, the exact geographical area will be described within the tender documents.
2)Common procurement vocabulary (CPV)

71421000, 90721100

3)Quantity or scope
General grounds maintenance including Grass cutting to general/communal areas, Edging to grass plots and verges between junctions of the plot boundary and footpath/kerb areas, Flower/rose/shrub bed maintenance, Weed spraying, Tree and hedge maintenance.
Estimated value excluding VAT:
Range: between 1 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2016
5)Additional information about lots
Lot No: 5 Lot title: Lot 5.
1)Short description
Works will be delivered over 6 No. lots covering North East England. It is anticipated that works will be carried out between April 2013 and March 2016. However, all works are subject to a review after the first 12 months.
Lot 5 works are circa up to £ 25 000.00 per annum, works carried out in North East England, the exact geographical area will be described within the tender documents.
2)Common procurement vocabulary (CPV)

71421000, 90721100

3)Quantity or scope
General grounds maintenance including Grass cutting to general/communal areas, Edging to grass plots and verges between junctions of the plot boundary and footpath/kerb areas, Flower/rose/shrub bed maintenance, Weed spraying, Tree and hedge maintenance.
Estimated value excluding VAT:
Range: between 1 and 75 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2016
5)Additional information about lots
Lot No: 6 Lot title: Lot 6
1)Short description
Works will be delivered over 6 No. lots covering North East England. It is anticipated that works will be carried out between April 2013 and March 2016. However, all works are subject to a review after the first 12 months.
Lot 6 works are circa up to £ 20 000.00 per annum, works carried out in North East England, the exact geographical area will be described within the tender documents.
2)Common procurement vocabulary (CPV)

71421000, 90721100

3)Quantity or scope
General grounds maintenance including Grass cutting to general/communal areas, Edging to grass plots and verges between junctions of the plot boundary and footpath/kerb areas, Flower/rose/shrub bed maintenance, Weed spraying, Tree and hedge maintenance.
Estimated value excluding VAT:
Range: between 1 and 60 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2016
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance, or any other form of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be set out in the procurement documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be set out in the procurement documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be set out in the procurement documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: To be set out in the procurement documentation.
Minimum level(s) of standards possibly required: To be set out in the procurement documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
To be set out in the procurement documentation.
Minimum level(s) of standards possibly required:
To be set out in the procurement documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Not applicable.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.2.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 28.2.2013
Place:

Bernicia HQ.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Bernicia Group
Oakwood Way, Ashwood Business Park
NE63 0XF Ashington
UNITED KINGDOM
E-mail: andrew.richardson@bernicia.com
Telephone: +44 1912383182

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 day standstill period (in the case of notices sent by electronic or facsimile means) and a minimum 15 day standstill period after the date of sending or minimum 10 days after the date of the last unsuccessful tenderers receipt (where notices are not sent electronically) at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to query the information provided and/or decide whether or not they wish to challenge the award decision before the contract is entered into. Queries should be directed to the address in part I.1.
If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action which does not seek a declaration of ineffectiveness must be brought promptly (and in any event within 3 months). An application for ineffectiveness must be made within 30 days of publication of a contract award notice or notification of the conclusion of the contract and a summary of relevant reasons, or in any other case within 6 months of the date the contract was entered into.
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness and order payment of a civil financial penalty. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into. The commencement of proceedings before the contract has been entered into requires the authority to refrain from entering into the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.12.2012

Enjoyed this post? Share it!