Contract for Grounds Maintenance Service 2018 - 2021

Contract for Grounds Maintenance Service 2018 – 2021 – Scotland

3-year contract for provision of grounds maintenance services to common areas and streetscapes.

United Kingdom-Selkirk: Grounds maintenance services

2017/S 165-339972

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
United Kingdom
Contact person: John Gray
Telephone: +44 1750724444
E-mail: jgray@sbha.org.uk
Fax: +44 1750724445
NUTS code: UKM91

Internet address(es):Main address: http://www.sbha.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Service 2018 – 2021.

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

3-year contract for provision of grounds maintenance services to common areas and streetscapes of approximately 5 500 properties owned by Scottish Borders Housing Association.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM91

Main site or place of performance:

Scottish Borders area.

II.2.4)Description of the procurement:

Restricted (2 stage) procurement with bidders required to complete ESPD Scotland for consideration to be invited to tender.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Extensions of 2 periods of 12 months subject to requirement and satisfactory performance and agreement of price.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Scoring of responses of ESPD documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be required to provide a minimum of 3 examples of contracts of similar size and nature carried out by the bidder in the last three years and demonstrate that they have the relevant experience and expertise to deliver the contract for ESPD question 4C.1.2.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum yearly specific turnover of 100 000 GBP for the last 3 years for ESPD question 4B.2.1

The contracting authority may ask for audited accounts from the bidder but these should not be submitted with the ESPD Scotland response.

Bidders will be required to have minimum Dun and Bradstreet credit rating of 2D or equivalent.

Minimum level(s) of standards possibly required:

It is a requirement of the contract that bidders hold, or can commit to obtaining prior to the award of subsequent contract, the types and levels of insurance indicated below:

Employer’s liability: 5 000 000 GBP

Public liability: 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide a minimum of 3 examples of contracts of a similar size and nature carried out in the last 3 years that demonstrate that they have the relevant experience to deliver the contract for ESPD question 4C.1.2.

Minimum level(s) of standards possibly required:

Bidders must be registered with the following trade bodies:

CHAS,

British Association of Landscape Industries.

Bidders must demonstrate suitable arrangements and appropriate staff to provide the following:

Acceptable of levels of quality control, health and safety management, and environmental management.

The above for ESPD questions 4C.2, 4C.6, 4C.6.1 and 4C.7.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/09/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 02/02/2018

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and to obtain any additional information please visit the Public Contracts Scotland website (www.publiccontractsscotland.gov.uk)

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=509442

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:509442)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=509442

VI.4)Procedures for review

VI.4.1)Review body

Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
United Kingdom
Telephone: +44 1750724444
Fax: +44 1750724445Internet address:http://www.sbha.org.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

14 days from receipt of written application.

VI.4.4)Service from which information about the review procedure may be obtained

Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
United Kingdom

VI.5)Date of dispatch of this notice:

25/08/2017

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