Contract for Grounds Maintenance Service Nottingham

Contract for Grounds Maintenance Service Nottingham

NCHA is seeking to put in place contacts for the grounds maintenance of communal areas of general needs.

United Kingdom-Nottingham: Planting and maintenance services of green areas

2015/S 218-398197

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham Community Housing Association
12-14 Pelham Road, Sherwood Rise
For the attention of: Steve Davies
NG5 1AP Nottingham
UNITED KINGDOM
Telephone: +44 7966040564
E-mail: steve.davies@npg-ltd.com

Internet address(es):

General address of the contracting authority: http://www.ncha.org.uk

Electronic access to information: https://in-tendhost.co.uk/dukefield/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/dukefield/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various location throughout the East Midlands region of the United Kingdom.

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NCHA is seeking to put in place contacts for the grounds maintenance of communal areas of general needs, market rent, leasehold and supported housing schemes in areas across the counties of Nottinghamshire, Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Rutland.
The grounds maintenance of communal areas typically includes grass cutting, pruning hedges, shrubs and borders, day to day minor tree works, weeding and spraying of hard landscaping and litter picking to ensure that all schemes are maintained to a high standard. In addition, NCHA will expect contractors to maintain high professional and environmental standards, take part in tenant involvement initiatives and support NCHA in developing our ‘social value’ work.
The grounds maintenance services are being made available to the market through 16 separate packages of work — Contract Area Lots, aligned to geographical areas.
Tenderers can bid for 1 or more Contract Area Lots but will not be offered more than 5 of the geographical contracts unless, following evaluation, all tenderers submitting bids on a particular Contract Area Lot (s) have been awarded to 5 other Contract Area Lots, in which case the Contract Area Lot (s) will be award to the tenderer who is the most economically advantageous tender regardless of the fact they have been awarded 5 other Contract Area Lots.
Contracts will be let on the basis of an initial 3 year term with the option to extend for up to a further 3 years, delivering a maximum contract term of 6 years. Tenderers should note that the decision to extend beyond the 3 year initial term will be on a Contract Area Lot by Contract Area Lot basis and will be sanctioned at the sole discretion of the Contracting Authority.

II.1.6)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority wishes to contract with up to 16 contractors to deliver grounds maintenance across 16 packages of work as detailed in the Short Description above. The estimated annual value of the grounds maintenance services is approximately 400 000 GBP per annum. It wishes to let a 3 year contract with an option to extend for a further 3 years at its sole discretion.
Estimated value excluding VAT:
Range: between 1 932 000 and 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the Contract Area Lot contracts for up to an additional 3 years at the end of the initial 3 year contract term. Extension to be granted at the Contracting Authority’s sole discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: GNC Broxtowe

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Broxtowe region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 13 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 78 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: GNC Derby North

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Derby North region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 25 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 150 000 and 192 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: GNC Derby South

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Derby South region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 13 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 78 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: GNC Nottingham North

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Nottingham North region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 68 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 408 000 and 527 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: GNC Nottingham South

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Nottingham South region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 30 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 180 000 and 235 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: GNN Grantham/Sleaford

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Grantham/Sleaford region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 27 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 162 000 and 212 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: GNN Mansfield

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Mansfield region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 19 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 114 000 and 147 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: GNN Newark

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Newark region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 22 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 132 000 and 170 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: GNN Ollerton

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Ollerton region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 11 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 66 000 and 85 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: GNN Worksop

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Worksop region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 9 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 54 000 and 70 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: GNS Eastern Rural

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Eastern Rural region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 6 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 36 000 and 47 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: GNS Leicester and Hinckley

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Leicester and Hinckley region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 18 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 108 000 and 140 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: GNS Loughborough and North West Leicestershire

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Loughborough and North West Leicestershire region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 12 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 72 000 and 92 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14 Lot title: GNS Melton Mowbray

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Melton Mowbray region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 10 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 60 000 and 77 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15 Lot title: GNS Northampton

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Northampton region. The Grounds Maintenance works are likely to include, but not be limited to:
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 16 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 96 000 and 125 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 16 Lot title: CQC Registered Services

1)Short description

The Contracting Authority requires an organisation to perform grounds maintenance services to its CQC Registered Services establishments throughout the East Midlands. The Grounds Maintenance works are likely to include, but not be limited to;
— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);
— Trimming of hedges and shrubs to agreed dimensions;
— Minor tree works;
— Removal of leaf fall;
— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;
— Sweeping and weed removal of moss in car parks, paved areas etc.;
— A site litter pick on each scheme visit.
In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.
Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)Common procurement vocabulary (CPV)

77310000, 77314000, 77314100, 77311000, 77312000, 77312100, 77313000, 77340000, 71400000, 71420000, 71421000, 45112710, 45112711,45112712, 90721100

3)Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 23 000 GBP per annum over the contract term.
Estimated value excluding VAT:
Range: between 138 000 and 177 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see the Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see Invitation to Tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

To be allocated at the point of contract award

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.12.2015 – 12:30

Place:

Via the In-Tend e-tendering system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Northern Procurement Group Limited (who are a subsidiary of Dukefield Limited) are acting as agents of Nottingham Community Housing Association in the management and undertaking of this procurement exercise. The contracting authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the In-Tend system at https://in-tendhost.co.uk/dukefield/aspx/Home the tender opportunity will be available in the current tenders tab of the site.

The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. The Contracting Authority further reserves the right not to award any contract as a result of the procurement process and reserves the right to cancel the entire process or parts of the tender process commenced by the publication of this notice and in no circumstances will it be liable for any costs incurred by tenderers. The value of the contract provided in section II.1.4) is only an estimate.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Nottingham Community Housing Association
12-14 Pelham Road Sherwood Rise Nottingham
NG5 1AP Nottingham
UNITED KINGDOM
Telephone: +44 1158443121
Internet address: http://www.ncha.org.uk

Body responsible for mediation procedures

Nottingham Community Housing Association
12-14 Pelham Road Sherwood Rise Nottingham
NG5 1AP Nottingham
UNITED KINGDOM
Telephone: +44 1158443121
Internet address: http://www.ncha.org.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum of a 10 calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Nottingham Community Housing Association
12-14 Pelham Road Sherwood Rise Nottingham
NG5 1AP Nottingham
UNITED KINGDOM
Telephone: +44 1158443121
Internet address: http://www.ncha.org.uk

VI.5)Date of dispatch of this notice:

6.11.2015

Enjoyed this post? Share it!