Contract for Management and Removal of Asbestos

Contract for Management and Removal of Asbestos

Framework Contract for Management and Removal of Asbestos to the Bernicia Group.

United Kingdom-Ashington: Asbestos removal services

2016/S 016-024419

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bernicia Group
Oakwood Way, Ashwood Business Park
For the attention of: Mrs Marie Cairns
NE63 0XF Ashington
UNITED KINGDOM
Telephone: +44 1912383812
E-mail: marie.cairns@bernicia.com

Internet address(es):

General address of the contracting authority: www.bernicia.com

Address of the buyer profile: www.housingprocurement.com

Electronic access to information: www.housingprocurement.com

Electronic submission of tenders and requests to participate: www.housingprocurement.com

Further information can be obtained from: Bernicia Group
Oakwood Way, Ashwood Business Park
For the attention of: Mrs Marie Cairns
NE63 0XF Ashington
UNITED KINGDOM
Telephone: +44 1912383812
E-mail: marie.cairns@bernicia.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bernicia Group
Oakwood Way, Ashwood Business Park
For the attention of: Mrs Marie Cairns
NE63 0XF Ashington
UNITED KINGDOM
Telephone: +44 1912383812
E-mail: marie.cairns@bernicia.com

Tenders or requests to participate must be sent to: Bernicia Group
Oakwood Way, Ashwood Business Park
For the attention of: Mrs Marie Cairns
NE63 0XF Ashington
UNITED KINGDOM
Telephone: +44 1912383812
E-mail: marie.cairns@bernicia.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Contract for Management and Removal of Asbestos to the Bernicia Group.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 760 000 and 1 520 000 GBP
Frequency and value of the contracts to be awarded: The Bernicia Group will call off from the Framework Contract, as and when services and works are required.

II.1.5)Short description of the contract or purchase(s)

The Bernicia Group is required to maintain and manage information on asbestos containing materials within Bernicia Homes own property portfolio and as managing agents to privately owned flats through Kingston Property Services. Bernicia are looking to put a Framework Contract in place for the Group to include, but not be restricted to the following: asbestos surveying / sampling, air monitoring, re-inspections and training services and non-licensed and licensed asbestos removal including remedial works.
The Framework Contract will be let as 2 separate lots:
Lot 1 — Management of asbestos services including asbestos surveying / sampling, air monitoring, re-inspections and training services.
Lot 2 — Non-licensed and licensed asbestos removal including remedial works.
While potential companies may submit bids for both lots, due to asbestos regulations, the same company cannot be awarded both lots. At tender stage, 1 company will be awarded per each lot. Applicants must be able to provide all of the asbestos services / works detailed in the specification for each lot.

II.1.6)Common procurement vocabulary (CPV)

90650000, 71620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Range of spend only provided as a guide on Bernicia Group’s current usage and can not be guaranteed under this Framework Contract.
Estimated value excluding VAT:
Range: between 600 000 and 1 520 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Management of asbestos services including asbestos surveying / sampling, air monitoring, re-inspections and training services

1)Short description

Management of asbestos services including asbestos surveying / sampling, air monitoring, re-inspections and training services.

2)Common procurement vocabulary (CPV)

71620000

3)Quantity or scope

Range of spend only provided as a guide on Bernicia Group’s current usage and can not be guaranteed under this Framework Contract.
Estimated value excluding VAT:
Range: between 400 000 and 960 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Non-licensed and licensed asbestos removal including remedial works

1)Short description

Non-licensed and licensed asbestos removal including remedial works.

2)Common procurement vocabulary (CPV)

90650000

3)Quantity or scope

Range of spend only provided as a guide on Bernicia Group’s current usage and can not be guaranteed under this Framework Contract.
Estimated value excluding VAT:
Range: between 200 000 and 560 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified within the procurement documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified within the procurement documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified within the procurement documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified within the procurement documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified within the procurement documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified within the procurement documentation.
Minimum level(s) of standards possibly required: As specified within the procurement documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified within the procurement documentation.
Minimum level(s) of standards possibly required:
As specified within the procurement documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: PQQ criteria assessed by pass/fail — financial, insurance, business and Profession Standing and health and safety. PQQ criteria assessed by scoring — Experience (50 %), Quality Control (50 %). Tender criteria assessed by scoring — Lot 1 — *Quality 60 % — Surveys (25 %), Air Documentation (5 %),Training (5 %), Resources (10 %), Service Levels and Performance (10 %), Added Value (5 %) *Pricing 40 % Tender criteria assessed by scoring — Lot 2 — * Pricing 60 % *Quality 40 % — Plan of Work (15 %), Resources (10 %), Service Levels and Performance (10 %), Added Value (5 %).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN23786
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.2.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.4.2016 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representative of the Bernicia Group Board.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender can be accessed via the Bernicia Groups e-procurement portal — www.housingprocurement.com Contractors and Suppliers who require to be considered for this framework contract must register their expression of interest through the housing procurement portal. If not already registered, applicants should register on the housing procurement portal. Any queries regarding the procurement process or procurement documents must be raised no less than 4 days before return date, through the Q&A section on the e-procurement portal. For any support in submitting your expression of interest or responses please contact the Due North Help-desk on 01670 597120. There are a number of help guides available on the portal. Reading these will assist the applicant in completing and submitting their responses.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bernicia Group Ltd
Oakwood Way, Ashwood Business Park
NE63 0XF Ashington
UNITED KINGDOM
E-mail: marie.cairns@bernicia.com
Telephone: +44 1912383812
Internet address: www.bernicia.com

Body responsible for mediation procedures

Bernicia Group Ltd
Oakwood Way, Ashwood Business Park
NE63 0XF Ashington
UNITED KINGDOM
E-mail: marie.cairns@bernicia.com
Telephone: +44 1912383812
Internet address: www.bernicia.com

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Bernicia Group Ltd
Oakwood Way, Ashwod Business Park
NE63 0XF Ashington
UNITED KINGDOM
E-mail: marie.cairns@bernicia.com
Telephone: +44 1912383812
Internet address: www.bernicia.com

VI.5)Date of dispatch of this notice:

21.1.2016

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