Contract for Manufacture of Parks Signage

Contract for Manufacture of Parks Signage

The contract is for the manufacturing of steel-based Parks welcome signage including free-standing and rail-mounted signs as well as communication and poster cases.

United Kingdom-London: Miscellaneous printed matter

2015/S 099-179205

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the London Borough of Ealing
London Borough of Ealing, Perceval House, 14/16 Uxbridge Road, Ealing
For the attention of: Miss Rehana Ruehmann
W5 2HL London
UNITED KINGDOM
Telephone: +44 2088257425
E-mail: ruehmannr@ealing.gov.uk

Internet address(es):

General address of the contracting authority: www.ealing.gov.uk

Further information can be obtained from: The Council of the London Borough of Ealing
London Borough of Ealing, Perceval House, 14/16 Uxbridge Road
For the attention of: Miss Rehana Ruehmann
W5 2HL Ealing
UNITED KINGDOM
Telephone: +44 2088257425
E-mail: ruehmannr@ealing.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Council of the London Borough of Ealing
London Borough of Ealing, Perceval House, 14/16 Uxbridge Road
For the attention of: Miss Rehana Ruehmann
W5 2HL Ealing
UNITED KINGDOM
Telephone: +44 2088257425
E-mail: ruehmannr@ealing.gov.uk

Tenders or requests to participate must be sent to: The Council of the London Borough of Ealing
London Borough of Ealing, Perceval House, 14/16 Uxbridge Road
For the attention of: Miss Rehana Ruehmann
W5 2HL Ealing
UNITED KINGDOM
Telephone: +44 2088257425
E-mail: ruehmannr@ealing.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for Manufacture of Parks Signage.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the manufacturing of steel-based Parks welcome signage including free-standing and rail-mounted signs as well as communication and poster cases.
Consultants appointed by the Council have developed a coherent design strategy including detailed design specification for all of Ealing’s parks signage. Ealing Council are now seeking to appoint a signage manufacturer to produce new welcome signage across the Borough according to the outline specification.
The quality of print and colour rendition is of upmost importance to Ealing Council and the Parks Signage project.
The chosen Supplier is therefore required to submit bench mark samples using the supplied artwork file for approval as outlined in the terms and conditions. The bench mark print samples are to be digitally printed vinyl graphics reverse applied to an A4 sheet of 8 mm thick toughened low iron glass with polished and safety edges and an aluminium panel with semi-gloss polyester powder coat finish — Durableone or similar equivalent with polished and safety edges depending what option(s) will be selected.
The digital prints are to be of the highest quality and are to match the quality of print that will be used in production of the signage rollout. The benchmark samples will be used as a control measure though out the project. Any print that does not match the benchmark sample will be rejected and the manufacturer will be required to replace the print at no additional cost.
The contract allows for two options in the outline specification and depending on prices returned Ealing Council will choose either option for the majority of parks. If option 1 will be selected Green Flag parks (16 parks in total) might still be selected for Option 2 subject to prices returned.
Option 1
3 mm think aluminium panel with semi-gloss polyester powder coat finish – Durableone or similar equivalent, installation method: extended legs in concrete foundation
Option 2
Digitally printed vinyl graphics reverse applied to 8mm thick toughened low iron glass, installation method: extended legs in concrete foundation
The Council will provide all artwork for the signage to the successful tenderer in either a high resolution pdf format or Adobe illustrator format.
The contract also includes the following 2 projects:
1. Ealing Council Play Services wishes to replace their playground signs and the contract allows for the manufacturing of 12 no. playground signs for Play Services.
2. Gunnersbury Park is jointly owned by Ealing and Hounslow Councils. The councils are in the process of setting up a Community Interest Company in order to run the site. As such, Gunnersbury has its own branding and requires wayfinding and signage that is unique to the site and varies from the Parks signage. The signage will be consistent in physical style, material and construction with the rest of Ealing’s parks signage but the artwork will use different colours, fonts, images etc. The design and artworking of these elements will be carried out by FW Design and detailed drawings and artwork will be provided to the successful contractor by end October 2015.

II.1.6)Common procurement vocabulary (CPV)

22900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As per below.
Estimated value excluding VAT:
Range: between 200 000 and 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract allows for two options in the outline specification and depending on prices returned Ealing Council will choose either option for the majority of parks. If option 1 will be selected Green Flag parks (16 parks in total) might still be selected for Option 2 subject to prices returned. Option 1 3 mm think aluminium panel with semi-gloss polyester powder coat finish — Durableone or similar equivalent, installation method: extended legs in concrete foundation Option 2 Digitally printed vinyl graphics reverse applied to 8 mm thick toughened low iron glass, installation method: extended legs in concrete foundation.
Provisional timetable for recourse to these options:
in days: 21 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Ealing Council reservies the right to request for any deposits, guarantees, bonds and insurances as it deems appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All payments made under the contract must be in Pounds Sterling.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Ealing Council will contract with a single entity or consortium with joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Minimum level(s) of standards possibly required: In accordance with the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct; (b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator; (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities; (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate; (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years; (i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum level(s) of standards possibly required:
In accordance with the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Criteria for selection of candidates is as per the Pre-Qualification Questionnaire. It is anticipated that 5 companies will be invited to tender. However, in issuing the PQQ the Council is not making a commitment to award a contract as a result of the procurement process and is under no express or implied obligation to invite tenders from any or all of the companies who respond to this PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

n/a
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.6.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.8.2015 – 16:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.5.2015

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