Contract for Materials Processing and Treatment

Contract for Materials Processing and Treatment

The contract scope comprises of the following lots: Lot 1 Street Sweeping and Gully Waste. Lot 2 Wood.
— Lot 3 Soil and Rubble. Lot 4a Garden Waste (from household collections). Lot 4b Garden Waste (from HWRC and grounds maintenance).

United Kingdom-Walsall: Refuse disposal and treatment

2015/S 182-330379

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Walsall Metropolitan Borough Council
The Civic Centre, Darwall Sreet
For the attention of: M. Duffield
WS1 1TP Walsall
UNITED KINGDOM
Telephone: +44 1922650989
E-mail: duffieldm@walsall.gov.uk

Internet address(es):

General address of the contracting authority: www.walsall.gov.uk

Electronic access to information: https://in-tendhost.co.uk/walsallcouncil/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/walsallcouncil/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Materials Processing, Treatment and Disposal.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Borough of Walsall.

NUTS code UKG35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Walsall Metropolitan Borough Council (the ‘Council’) wishes to enter into a contract for its Material Processing Treatment and Disposal Contract (the ‘Contract’). The contract scope comprises of the following lots:
— Lot 1 Street Sweeping and Gully Waste.
— Lot 2 Wood.
— Lot 3 Soil and Rubble.
— Lot 4a Garden Waste (from household collections).
— Lot 4b Garden Waste (from HWRC and grounds maintenance).
— Lot 5 Mixed Municipal and Domestic Waste.
— Lot 6 Ceramics.
— Lot 7 Plasterboard.
— Lot 8 Carpet.
— Lot 9 Mattresses.

II.1.6)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 3 652 750 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2020

Information about lots

Lot No: 1 Lot title: Lot 1 — Street Sweepings and Gully Waste

1)Short description

Requirements Relevant to Lot 1 — Street Sweepings and Gully Waste
6.1 The Council gives no warranty or representation to the contractor in respect of the composition of the Street Sweepings and Gully Waste. The source of the Waste will be the Council’s mechanical street sweepings and gully waste emptying.
6.2 The Council shall supply all Street Sweepings and Gully Waste loose. The material will not have been de-watered.
6.3 The Contractor shall maximise materials recovery and ensure that outputs are recycled where reasonably practicable.
6.4 Street Sweepings and Gully Waste residues that are not recovered shall be disposed of by the contractor at a suitably licensed facility. The disposal facility must be permitted to accept wastes which have waste code 20 03 03.
6.5 The Contractor shall visually inspect collected and/or delivered loads and remove as far as is reasonably practicable any visible contaminants that may be unsuitable for the end-use prior to processing.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Please refer to ITT.
Estimated value excluding VAT: 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Wood

1)Short description

Requirements Relevant to Lot 2 — Wood
7.1 The Council shall supply all Wood Waste in a loose condition.
7.2 The Council gives no warranty or representation to the contractor in respect of the composition of the Wood Waste. The source of the material will be the Council’s Household Bulky Waste Collection Service and its Household Waste Recycling Centres at Fryers Road, Walsall and Merchants Way, Walsall.
7.3 The contractor shall visually inspect collected and/or delivered loads and remove as far as is reasonably practicable any visible contaminants including treated waste wood that may be unsuitable for the end-use prior to processing.
7.4 Contaminants removed following visual inspection shall be disposed of at a suitably licensed facility.
7.5 The contractor shall take all reasonable steps to reduce the risk of fire at the delivery point and facility and shall consult with the local fire authority for guidance on safe procedures and to obtain a Fire Safety Certificate.
7.6 The contractor shall where reasonably practical ensure that the processing of Wood Waste and that the output materials derived from processing are BSI PAS 111 compliant.
7.7 In order to ensure output materials are BSI PAS 111 compliant, the contractor shall conduct regular sample testing of output materials and provide the results to the Council as part of the Monthly Report.
7.8 The contractor shall seek to maximise materials recovery and ensure that outputs are recycled wherever reasonably practicable. The volume of waste landfilled should be minimised.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Please refer to ITT.
Estimated value excluding VAT: 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — Soil and Rubble

1)Short description

Requirements Relevant to Lot 3 — Soil and Rubble
8.1 The Council shall supply all Soil and Rubble in a loose condition.
8.2 The Council gives no warranty or representation to the contractor in respect of the composition of the Soil and Rubble. The source of the material will be the Council’s Household Waste Recycling Centres at Fryers Road, Walsall and Merchants Way, Walsall.
8.3 The contractor shall visually inspect collected and/or delivered loads and remove as far as is practicable any visible contaminants that may be unsuitable for the end-use prior to processing.
8.4 Contaminants removed following visual inspection shall be disposed of at a suitably licensed facility.
8.5 The contractor shall seek to maximise materials recovery and ensure that outputs are recycled wherever practical. The volume of waste landfilled should be minimised.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Estimated value excluding VAT: 140 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 4a — Garden Waste collected from the kerbside and direct delivered

1)Short description

Requirements Relevant to Lot 4a — Garden Waste collected from the kerbside and direct delivered
9.1 The Council shall supply all Garden Waste in a loose condition.
9.2 The Council gives no warranty or representation to the contractor in respect of the composition of the Garden Waste. The source of the Garden Waste will be the Council’s Garden Waste kerbside collection rounds.
9.3 The concentration of contamination within an individual load may be up to 5 %. If this figure is exceeded the load may be rejected (the ‘Rejection Load Criterion’) within the provisions of 2.8 of this Specification.
9.4 The Authority recognises that there are different types of contamination that have different economic and safety impacts and certain items that are hazardous waste or objectionable such as health care wastes and nappies can have an economically detrimental effect in relatively low concentrations. The contractor shall highlight items found in the inspection that may be considered objectionable and/or hazardous and/or having as significantly disproportional economic impacts. The Council will use reasonable endeavours to reduce the amount of hazardous waste or objectionable items in the contract waste.
9.5 The contractor shall ensure that composted products derived from processing Garden Waste shall be BSI PAS 100 or BSI PAS 110 certified.
9.6 The contractor shall maintain a Contingency Facility that can fulfil the Contractor’s obligations to Process Contract Waste. In the event that the Facility is unavailable to Process Contract Waste and this would result in the Contractor being unable to collect further Contract Waste from the Council. The Contractor may Process Contract Waste at the Contingency Facility until the later of: (i) the end of the unavailability of the Facility; and (ii) the expiry of a period determined by the Authorised Officer (acting reasonably).
9.7 All requirements detailed in this Contract that apply to a Facility shall also apply to the Contingency Facility for this period.
9.8 The contractor shall use its best endeavours to ensure that, notwithstanding the availability of the Contingency Facility, the Facility is made available for the Processing of Contract Waste as soon as reasonably possible.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Estimated value excluding VAT: 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Lot 4b — Other Garden Waste

1)Short description

Requirements Relevant to Lot 4b — Other Garden Waste
10.1 The Council shall supply all Garden Waste in a loose condition.
10.2 The Council gives no warranty or representation to the contractor in respect of the composition of the Garden Waste. The source of the Garden Waste will be the Council’s Garden Waste kerbside collection rounds, the Council’s Household Waste Recycling Centre at Fryers Road, Walsall and Merchants Way, Walsall, and from the Councils grounds maintenance.
10.3 The concentration of contamination within an individual load may be up to 5 %. If this figure is exceeded the load may be rejected (the ‘Rejection Load Criterion’) within the provisions of 2.8 of this Specification.
Materials Processing, Treatment and Disposal — Part 2: Specification 15
10.4 The Authority recognises that there are different types of contamination that have different economic and safety impacts and certain items that are hazardous waste or objectionable such as health care wastes and nappies can have an economically detrimental effect in relatively low concentrations. The contractor shall highlight items found in the inspection that may be considered objectionable and/or hazardous and/or having as significantly disproportional economic impacts. The Council will use reasonable endeavours to reduce the amount of hazardous waste or objectionable items in the contract waste.
10.5 The contractor shall ensure that Composted Products derived from Processing Garden Waste shall be BSI PAS 100 or BSI PAS 110 certified.
10.6 The contractor shall maintain a Contingency Facility that can fulfil the Contractor’s obligations to Process Contract Waste. In the event that the Facility is unavailable to Process Contract Waste and this would result in the Contractor being unable to collect further Contract Waste from the Council. The Contractor may Process Contract Waste at the Contingency Facility until the later of: (i) the end of the unavailability of the Facility; and (ii) the expiry of a period determined by the Authorised Officer (acting reasonably).
10.7 All requirements detailed in this Contract that apply to a Facility shall also apply to the Contingency Facility for this period.
10.8 The contractor shall use its best endeavours to ensure that, notwithstanding the availability of the Contingency Facility, the Facility is made available for the Processing of Contract Waste as soon as reasonably possible.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Estimated value excluding VAT: 230 000 RON
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Lot 5 — Mixed Municipal and Domestic Waste

1)Short description

Requirements Relevant to Lot 5 — Mixed Municipal and Domestic Waste
11.1 The Council gives no warranty or representation to the contractor in respect of the composition of the Mixed Municipal and Domestic Waste. The source of the waste will be the Council’s household waste collection rounds, litter bins, street cleansing waste, residual waste deposited by householders at the Council’s Household Waste Recycling Centres at Fryers Road, Walsall and Merchants Way, Walsall and trade waste collections. Load Rejection Criteria do not apply to this Lot 5.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Please refer to ITT.
Estimated value excluding VAT: 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Lot 6 — Ceramics

1)Short description

Requirements Relevant to Lot 6 — Ceramics
12.1 The Council shall supply all Ceramics in a loose and separated condition.
12.2 The Council gives no warranty or representation to the contractor in respect of the composition of the waste Ceramics. The source of the material will be Household Waste Recycling Centres at Fryers Road, Walsall and Merchants Way, Walsall.
12.3 The contractor shall visually inspect collected and/or delivered loads and remove as far as is practicable any visible contaminants that may be unsuitable for the end-use prior to processing.
12.4 Contaminants removed following visual inspection shall be disposed of at a suitably licensed facility.
12.5 The contractor shall seek to maximise materials recovery and ensure that outputs are recycled where reasonably practicable. The volume of waste landfilled should be minimised.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Please refer to ITT.
Estimated value excluding VAT: 35 750 HUF
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Lot 7 — Plasterboard

1)Short description

Requirements Relevant to Lot 7 — Plasterboard
13.1 The Council shall supply all Plasterboard in a loose and separated condition.
13.2 The Council gives no warranty or representation to the contractor in respect of the composition of the waste Plasterboard. The source of the material will be the Council’s Household Waste Recycling Centres at Fryers Road, Walsall and Merchants Way, Walsall.
13.3 The contractor shall visually inspect collected and/or delivered loads and remove as far as is practicable any visible contaminants that may be unsuitable for the end-use prior to processing.
13.4 Contaminants removed following visual inspection shall be disposed of at a suitably licensed facility.
13.5 The contractor shall ensure that the processing of Plasterboard and that the output materials derived from processing of Plasterboard are BSI PAS 109 compliant.
13.6 In order to ensure output materials are BSI PAS 109 complaint, the contractor shall conduct regular sample testing of output materials and provide the results to the Council as part of the Monthly Report.
13.7 The Contractor shall seek to maximise materials recovery and ensure that outputs are recycled wherever practical. The volume of waste landfilled should be minimised.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Please refer to ITT.
Estimated value excluding VAT: 67 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Lot 8 — Carpet

1)Short description

Requirements Relevant to lot 8 — Carpet
14.1 The Council shall supply all Carpet in a loose and separated condition.
14.2 The Council gives no warranty or representation to the contractor in respect of the composition of the waste Carpet. The source of the material will be the Council’s Household Bulky Waste Collection Service and its Household Waste Recycling Centres at Fryers Road, Walsall and Merchants Way, Walsall.
14.3 The contractor shall visually inspect collected and/or delivered loads and remove as far as is practicable any visible contaminants that may be unsuitable for the end-use prior to processing.
14.4 Contaminants removed following visual inspection shall be disposed of at a suitably licensed facility.
14.5 The contractor shall seek to maximise materials recovery and ensure that outputs are recycled wherever practical. The volume of waste landfilled should be minimised.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Please refer to ITT.
Estimated value excluding VAT: 67 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Lot 9 — Mattresses

1)Short description

Requirements Relevant to Lot — 9 Mattresses
15.1 The Council shall supply all Mattresses in a loose and separated condition.
15.2 The Council gives no warranty or representation to the contractor in respect of the composition of the waste Carpet. The source of the material will be the Council’s Household Bulky Waste Collection Service and its Household Waste Recycling Centres at Fryers Road, Walsall and Merchants Way, Walsall.
Materials Processing, Treatment and Disposal — Part 2: Specification 17
15.3 The Contractor shall visually inspect collected and/or delivered loads and remove as far as is practicable any visible contaminants that may be unsuitable for the end-use prior to processing.
15.4 Contaminants removed following visual inspection shall be disposed of at a suitably licensed facility.
15.5 The Contractor shall seek to maximise materials recovery and ensure that outputs are recycled wherever practical. The volume of waste landfilled should be minimised.

2)Common procurement vocabulary (CPV)

90510000, 90513100, 90513000

3)Quantity or scope

Please refer to ITT.
Estimated value excluding VAT: 57 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of the deposits and bonds required by the Council will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All bidders will be asked to confirm in a Questionnaire that none of the conditions set out in Article 57 of Directive 2014/24/EU apply to their organisation or expression of interest.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Questionnaire consistent with the provisions of Directive 2014/24/EU.
Minimum level(s) of standards possibly required: As set out in the Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will be required to complete a Questionnaire consistent with the provisions of Directive 2014/24/EU.
Minimum level(s) of standards possibly required:
As set out in the Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WP3153

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interest in this contract process should be expressed via the Council’s Tendering Portal — https://in-tendhost.co.uk/walsallcouncil

The Council reserves the right to cancel the procurement and not to proceed with the contract.
The Council also reserves the right not to award a contract or to award a contract for parts or part of the services only.
The Council will not, under any circumstances, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.
Electronic ordering will be used and/or Electronic invoicing will be accepted and/or Electronic payment will be used.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2

Body responsible for mediation procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a standstill period at the point when information on the proposed award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Council’s obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.9.2015

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