Contract for Neighbourhood Planning Support Services 2018 – 2022

Contract for Neighbourhood Planning Support Services 2018 – 2022

Neighbourhood planning gives communities direct power to develop a shared vision for their neighbourhood and shape the development and growth of their local area. 

United Kingdom-London: Administration services

2017/S 181-370806

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for Communities and Local Government
Fry Building, 2 Marsham St, Westminster
United Kingdom
Telephone: +44 03034440000
NUTS code: UK
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Neighbourhood Planning Support Services 2018-2022.

Reference number: CPD/004/117/081

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Neighbourhood planning gives communities direct power to develop a shared vision for their neighbourhood and shape the development and growth of their local area. They are able to choose where they want new homes, shops and offices to be built, have their say on what those new buildings should look like and what infrastructure should be provided, and grant planning permission for the new buildings they want to see go ahead.

The Contract shall involve provision of the key services as detailed in the Specification (Annex A).

This procurement exercise is being conducted under the Light Touch Regime as set out in Regulations 74 to 76 of the Public Contracts Regulations 2015 (PCR).

Information on the estimated total value is detailed in Section II.2.4 of this Notice.

II.1.5)Estimated total value

Value excluding VAT: 35 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The budget for the initial term of the Contract is £22.409m incl. VAT. In accordance with the Specification (Annex A), where it is considered necessary to satisfy genuine, unexpected and robustly evidenced increases or changes in demand, and/or to include the services detailed in paragraphs 3.4 and 3.5 of the Specification, DCLG reserves the right to re-profile, increase or decrease annual budgets beyond the anticipated figures stated in the Specification.

The Contract shall involve provision of the key services below. Further detail can be found in the Specification (Annex A).

(a) Basic support — including online resources, expert advice, and networking facilitation;

(b) Grants — provision of both basic and additional grants to Customers to fund neighbourhood planning activities;

(c) Technical Support — provision of specialist, Technical Support packages to deliver specific outputs linked to Ministerial priorities on housing, design and supporting communities to establish neighbourhood planning groups in unparished areas.

In accordance with the Specification the Contract may also include potential NDO and CIL pilots and other additional services.

Tender documentation will be issued via the Bravo e-Tendering system (located at, so in order to access the full set of documents and place bids you will need to be registered.

If you are not already registered please follow the instructions below to do so:

Register your company on the Bravo eSourcing portal (this is only required once):

— Browse to the eSourcing Portal,

— Click the ‘Click here to register’ link,

— Accept the terms and conditions and click ‘continue’,

— Enter your correct business and user details,

— Note the username you chose and click ‘Save’ when complete,

— You will shortly receive an email with your unique password (please keep this secure).

Registration is free and you will then be able to access full details of the tender and download all the accompanying documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Implementation & Transition / Weighting: 10
Quality criterion – Name: Resources & Structure / Weighting: 2
Quality criterion – Name: Service Design & Delivery Methodology / Weighting: 32
Quality criterion – Name: Service and Contract Management / Weighting: 16
Quality criterion – Name: Presentation (Stage 2) / Weighting: 10
Cost criterion – Name: Implementation Costs / Weighting: 2
Cost criterion – Name: Technical Support Packages / Weighting: 18
Cost criterion – Name: All Other Costs / Weighting: 10
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option for extension of up to 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/10/2017
Local time: 12:00

Tenders will be downloaded electronically from

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Department for Communities and Local Government
Fry Building, 2 Marsham Street
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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