Contract for Online Marking System

Contract for Online Marking System

The contract will require the scanning and indexing of examination scripts, electronic marking of the images and processing of the item level information. 

United Kingdom-Belfast: Administrative educational services

2017/S 197-405168

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council For The Curriculum Examinations Assessment
29 Clarendon Road Belfast
Belfast
BT1 3BG
United Kingdom
Contact person: ICT.CPDfinance-ni.gov.uk
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CFT438321 DE — CCEA — Provision of an Online Marking System.

Reference number: CFT438321

II.1.2)Main CPV code

75121000

II.1.3)Type of contract

Services

II.1.4)Short description:

CCEA wishes to contract for the Online Marking for the examination series commencing in January 2019. The contract will require the scanning and indexing of examination scripts, electronic marking of the images and processing of the item level information. The Contractor will be required to: Understand CCEA’s existing examination processes. Provide high quality scanning and online marking software; Identify and provide suitable premises for confidential scanning of scripts; Conduct the scanning and indexing; · Provide training to the users; Provide helpdesk support; · Provide contract management and support services; Develop additional functionality (if required) in response to future technological changes.

II.1.5)Estimated total value

Value excluding VAT: 11 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48100000
72000000
72212100

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

CCEA wishes to contract for the Online Marking for the examination series commencing in January 2019. The contract will require the scanning and indexing of examination scripts, electronic marking of the images and processing of the item level information. The Contractor will be required to: Understand CCEA’s existing examination processes. · Provide high quality scanning and online marking software; Identify and provide suitable premises for confidential scanning of scripts; Conduct the scanning and indexing; · Provide training to the users; Provide helpdesk support; · Provide contract management and support services; Develop additional functionality (if required) in response to future technological changes.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Award Criteria / Weighting: 50
Cost criterion – Name: Financial Evaluation / Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 11 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial term is 7 years to include an approx. one year period to allow for implementation followed by 6 years from the service commencement date. There will be two optional extension periods of 2 years each.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per Terms and Conditions of Contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 156-323776

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/11/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 13/02/2018

IV.2.7)Conditions for opening of tenders

Date: 15/11/2017
Local time: 15:30
Place:

Central Procurement Directorate, 303 Airport Road West. BT3 9ED.

Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The figure indicated in II.1.5 represents the upper limit of an estimated contract value which ranges from (9 000 000 GBP to 13 500 000 GBP). This range reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result. from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for. economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee. as to the level of business under this contract. Contract Monitoring — The successful contractor’s performance on the contract will. be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not. getting what it is paying for If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time. to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the. specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory. Performance and the contract may be terminated. The effect of the Notice will be to enable any Department, at its discretion, to exclude. the supplier from future procurement competitions being undertaken for a period of three years. This contract will not be awarded in. Lots as a single supplier is required.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures.
BELFAST
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/10/2017

 

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