Contract for Partners to Manage Advertising and Sponsorship Assets

Contract for Partners to Manage Advertising and Sponsorship Assets

Newport City Council wishes to appoint Service Provider(s) to implement advertising and sponsorship inventory using the Council’s assets.

United Kingdom-Newport: Advertising services

2017/S 215-446995

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newport City Council
Civic Centre
Newport
NP20 4UR
United Kingdom
Contact person: Joanne James
Telephone: +44 1633656656
E-mail: joanneclaire.james@newport.gov.uk
NUTS code: UKL21
Internet address(es):Main address: www.newport.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for Partners to Manage Advertising and Sponsorship Assets.

Reference number: NCC-2017-025

II.1.2)Main CPV code

79341000

II.1.3)Type of contract

Services

II.1.4)Short description:

Newport City Council invites expressions of interest from suitably qualified and experienced organisations to pro-actively improve the Council’s revenue from advertising and sponsorship.

Newport is Wales’ third largest city and offers strong opportunity for advertisers and sponsors to interact with its local population and significant number of visitors to the area’s national-level cultural and sporting venues, including the Wales National Velodrome and Celtic Manor Resort.

The Council wishes to appoint Service Provider(s) to implement advertising and sponsorship inventory using the Council’s assets. The Council’s goal is either guaranteed annual income and / or a share of profits (net of all costs).

Newport has significant opportunities for Service Provider(s) to implement and sell highly lucrative locations for Large-format advertising, Lamp column advertising, and Sponsorship of roundabouts / boundary signage / verges / bridges.

For more detail see 11.2 Description.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

All three lots.

II.2)Description

II.2.1)Title:

Lamp column advertising: Within towns, car parks, adjacent to retail areas, sporting and cultural venues.

Lot No: 2

II.2.2)Additional CPV code(s)

79341000
79341200

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

The advertising may include:

— Lamp column banners;

— Illuminated advertising panels;

— Advertisements wrapped around base of lamp columns.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Any extension to this Lot will be agreed prior to the final ITT being issued.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The duration as stated in 11.2.7 is only indicative. The actual duration for this Lot along with any extension will be agreed prior to the final ITT being issued.

II.2)Description

II.2.1)Title:

Large-format advertising: Adjacent to A roads, highways, & other high profile locations [including fixed, scrolling, illuminated, digital, other types].

Lot No: 1

II.2.2)Additional CPV code(s)

79341000
79341200

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

The Council offers a range of locations identified as suitable for implementation of advertising by the successful Service Provider which may include:

— 48-sheet

— 96-sheet

— Large gateway advertising structures at high-traffic entries to the council area, or near major roads

— Other large-format sizes

— Both permanent sites and finite-duration temporary sites [for example at locations of regeneration, refurbishment, construction, demolition].

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:

Any extension to this Lot will be agreed prior to the final ITT being issued.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The duration as stated in 11.2.7 is only indicative. The actual duration for this lot along with any extension will be agreed prior to the final ITT being issued.

II.2)Description

II.2.1)Title:

Sponsorship: Of roundabouts / boundary signage / verges / bridges / other Council assets.

Lot No: 3

II.2.2)Additional CPV code(s)

79341000
79341200

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

This may include the sponsorship of:

— roundabouts

— boundary signage

— verges

— bridges &

— other Council assets

The Council currently have a contract for this requirement which is due to expire 31 March 2018 and any TUPE information will be made available when the first ITT is issued.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Any extension will be agreed prior to the final ITT being issued.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The duration as stated in 11.2.7 is only indicative. The actual duration for this lot along with any extension will be agreed prior to the final ITT being issued.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/12/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/01/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 8 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Not known at this time as final duration of contracts will be agreed prior to the final ITT being issued.

VI.2)Information about electronic workflows

VI.3)Additional information:

The Council’s GIS data showing council asset / land ownership will be made available to the selected providers when the first ITT is issued.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=72735

(WA Ref:72735).

VI.4)Procedures for review

VI.4.1)Review body

Newport City Council
Civic Centre
Newport
NP20 4UR
United Kingdom
Telephone: +44 1633656656Internet address:www.newport.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/11/2017

 

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