Contract for Payroll and HR Admin Services
Provide Payroll, HR Admin and Associated Services to River Learning Trust.
United Kingdom-Oxford: Payroll management services
Section I: Contracting authority
I.1)Name and addresses
Central Team Office, Cutteslowe Primary School, Wren Road
Contact person: Lorraine Ashover
Telephone: +44 1256467107
NUTS code: UKJ14
I.4)Type of the contracting authority
Section II: Object
River Learning Trust — Payroll, HR Admin and Associated Services
II.1.2)Main CPV code
II.1.3)Type of contract
River Learning Trust is a predominantly Oxfordshire based Multi Academy Trust with 1 school based in Wiltshire. The Trust presently comprises 20 schools as well as the Oxfordshire Teaching Schools Alliance — School Centred Initial Teacher Training provider. River Learning Trust is conducting a tender process to award a contract for the provision of ‘Payroll, HR Admin and Associated Services’. The contract is to commence in April 2020.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Central Team Office, Cutteslowe Primary School, Wren Road, Oxford, OX2 7SX.
II.2.4)Description of the procurement:
The Memorandum of Information (‘MoI’) and Statement of Requirements (‘SoR’) accompanying this Contract Notice serves to provide high level information regarding the procurement of providers for the provision of services included within the scope of the Payroll, HR Admin and Associated Services contract. The contractor will be responsible for the provision of skilled payroll and HR administration personnel to provide an efficient, timely and proactive Payroll, HR Admin and Associated Services provision. In addition, they will be required to provide day to day support to the Trust’s on-site Payroll Manager as well as liaison with schools at an individual local level. Service provision should include, but is not necessarily limited to:
— RTI compliant payroll software,
— processing of all payroll information,
— accurate and easy to interrogate reporting for monthly payroll checking before the pay run is finalised,
— BACS payments to all staff,
— provision of electronic payslips,
— payment of monthly pension contributions to the Teachers’ Pension Scheme, Local Government Pension Scheme and maintenance of all appropriate records,
— processing of all expenses, overtime, travel and other allowances,
— preparation and submission of pension and other returns to statutory bodies including, but not necessarily limited to, HMRC, TPS and LGPS,
— compliance with PAYE and any other relevant statutory and administrative regulations,
— full ‘end of year’ service as required by HMRC including annual returns, P60’s and P11d’s,
— production of management reporting,
— integration with financial software,
— migration plan,
— user support and training,
— reporting and quality assurance.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.9)Information about the limits on the number of candidates to be invited
A maximum of 5 suppliers will be taken forward to the invitation to tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the invitation to tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the invitation to tender stage.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Section VI: Complementary information
VI.1)Information about recurrence
This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.
See Section VI.4.3)
River Learning Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: