Contract for Pest Control Treatment London and Essex

Contract for Pest Control Treatment London and Essex

This notice relates to a contract covering areas of housing stock within London and Essex.

United Kingdom-London: Pest-control services

2016/S 115-204268

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Family Mosaic
Albion House, 20 Queen Elizabeth Street
United Kingdom
Contact person: Andrew Isted
Telephone: +44 7779336816
NUTS code: UKI

Internet address(es):Main address:

I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Pest Control Treatment and Proofing Works.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This notice relates to a contract covering areas of housing stock within London and Essex. The contract includes both the monitoring, treatment and eradication of pests in both individual and communal dwellings, inclusive of internal and external areas as required.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKH3

II.2.4)Description of the procurement:

This notice relates to a contract covering areas of housing stock within London and Essex as detailed below:

— North East (including Haringey, Waltham Forest, Newham and Tower Hamlets);

— Lewisham (including Bromley);

— Hackney;

— Charlton Triangle (Greenwich);

— Essex region;

— North West Region (including Barnet, Harrow, Brent, Ealing and Hillingdon);

— South East Region (Southwark);

— South West Region (including Wandsworth, Lambeth, Merton, Sutton and Croydon);

— Islington;

— Old Oak Region (including Westminster, Kensington and Chelsea, Hammersmith and Fulham).

Charlton Triangle and Old Oak Plus are subsidiaries of Family Mosaic and for whom Family Mosaic carry out pest control treatment and proofing works. Orders for pest control treatment and proofing works may be placed for Charlton Triangle and/or Old Oak Plus properties but neither Charlton Triangle nor Old Oak Plus will be a party to the contract.

The contract includes both Pest Control Treatment and Proofing Works.

a) Pest Control Treatment:

The treatment services and/or works will comprise of but are not limited to:

The monitoring, treatment and eradication of pests in both individual and Communal dwellings, inclusive of internal and external areas as required.

The Contractor will be required to use different formulations such as spray, bait, space treatment, dust and any other formulation agreed by the Family Mosaic. If the dwelling is heavily furnished and/or the infestation cannot be treated effectively using conventional formulations a space treatment may be used, in accordance with the manufacturer’s instructions, provided the prior written approval of Family Mosaic has been obtained.

b) Pest Proofing:

The proofing works will comprise of but are not limited to:

Investigation of pest entry points both internally and externally to the dwelling including for example removal of kitchen and bathroom units and reinstating, cutting access holes for investigation and making good, removal and reinstatement of loft insulation and the completion of appropriate proofing following eradication to restrict future pest access with materials agreed by the Family Mosaic for example, wire wool and concrete.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period of 36 months with an option to extend for a further period of up to 12 months. Family Mosaic expects the contract to start on 16.1.2017.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/07/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Candidates wishing to express an interest must complete a pre-qualification questionnaire and submit this before the closing date set out in Section IV.2.2)

The pre-qualification questionnaire is set out within the procurement documents.

The procurement documents have been made available at: Please to obtain login details. Family Mosaic is utilising Share Point to manage the sharing of documentation in relation to this procurement. The portal has been set up to enable candidates to access documentation and post any queries they may have. In order to gain access to Share Point, candidates need to provide a contact name and email address to: Log in details will be provided and candidates will need to set-up a Google account to log in — further details will be provided with the Share Point log in details. In the event that you are unable to access Share Point, documents can be provided directly, please email:

The contract will have a duration of 3 + 1 years. Tenderers will be required to submit a tender to perform the full scope of works which may be requested by Family Mosaic under this Contract. Further details are set out in the procurement documents.

As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic’s IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with hand-held devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.

In section II.2.6) the estimated maximum value is stated — the value range for this Contract is estimated to be 1 650 000 GBP-2 100 000 GBP.

Submitting a response to this notice does not guarantee that a candidate will be invited to tender. Family Mosaic may terminate or suspend the award process at any time without incurring any cost or liability. Family Mosaic does not bind itself to enter into any contract arising out of the procedures envisaged by this notice. No contractual rights expressed or implied arise out of this notice or the procedures envisaged by it. Family Mosaic will not be liable in any way to any candidate or tenderer for any costs incurred in connection with this procurement process. Family Mosaic reserves the right to disqualify any candidate who provides information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this notice or by the pre-qualification questionnaire or as otherwise directed by Family Mosaic during the procurement process; or fulfils any 1 or more of the criteria stated in the pre-qualification questionnaire (including Regulation 57 of the Public Contracts Regulations) 2015.

VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Part 3 of the Public Contracts Regulations 2015 addresses the remedies available to economic operators. Family Mosaic will incorporate a minimum of ten (10) calendar day’s standstill period in accordance with regulation 87 of the Public Contracts Regulations 2015 prior to concluding the award of any contract pursuant to this notice.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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