Contract for Planned Preventative Maintenance and Reactive Lift Services

Contract for Planned Preventative Maintenance and Reactive Lift Services

The London Borough of Redbridge is seeking expressions of interest from suitably qualified and experienced organisations in relation to contracts for the provision of planned preventative maintenance lift services.

United Kingdom-Ilford: Lift-maintenance services

2019/S 073-172957

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Redbridge
Lynton House, 255-259 High Road
Ilford
IG1 INY
United Kingdom
Contact person: Ms Sarah Carpenter
Telephone: +44 7741148734
E-mail: procurement@psprocure.co.uk
NUTS code: UKI53
Internet address(es):Main address: http://www.redbridge.gov.uk/

Address of the buyer profile: http://www.redbridge.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Provision of Planned Preventative Maintenance and Reactive Lift Services

Reference number: DN396760

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

The London Borough of Redbridge is seeking expressions of interest from suitably qualified and experienced organisations in relation to contracts for the provision of planned preventative maintenance lift services for both Corporate Landlord and Housing departments. There are 2 lots covered by this requirement:

— Lot 1: Passenger and Goods Lifts — Corporate Landlord,

— Lot 2: Passenger and Goods Lifts — Housing.

Organisations are permitted to express an interest for any lots for which they consider they are suitably qualified and experienced.

Organisations shall be aware that responses to each lot will be evaluated separately.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Passenger and Goods Lifts — Cooporate Landlord

Lot No: 1

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

The lift services specification covers the requirements to maintain the assets that are deemed to be included within this lift services systems. The contractor shall undertake the periodic planned preventative maintenance regimes as directed within SFG20 provided by BESA (the building engineering services association) and applicable HTM and manufacturers requirements as a minimum. Where the typical specified frequency requirements are needed to be amended, for instance where usage levels, heights of building or conditions dictate specific to each Affected Property, these shall be amended in agreement with the service manager.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the Authority the contract period may be extended in such period or periods as the Authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Passenger and Goods Lifts — Housing

Lot No: 2

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

The lift services specification covers the requirements to maintain the assets that are deemed to be included within this lift services systems. The contractor shall undertake the periodic planned preventative maintenance regimes as directed within SFG20 provided by BESA (the building engineering services association) and applicable HTM and manufacturers requirements as a minimum. Where the typical specified frequency requirements are needed to be amended, for instance where usage levels, heights of building or conditions dictate specific to each affected property, these shall be amended in agreement with the service manager.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the Authority the contract period may be extended in such period or periods as the Authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/05/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Organisations interested to tender for any of the Contracts are required to complete a invitation to tender including the minimum standards containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a contract(s) of this nature. Where an organisation fails to meet the minimum requirements of the minimum standards, their tender response will not be evaluated further. Access to the tender documents can be obtained from the London Tenders Portal: https://procontract.due-north.com

The procurement documents, including the Instructions to suppliers for submission of a invitation to tender, are available from www.londontenders.org

To obtain the procurement documents:

— register your organisation free of charge at www.londontenders.org

— await acceptance. You will receive an e-mail confirming your username and password for the London Tenders Portal,

— use your username and password to login to the London Tenders Portal and express your interest in the Contract(s),

— after you have expressed an interest you will receive an email link to access the Procurement Documents,

— then follow the guidance contained in the tender instructions for submission,

— all responses and correspondence must be submitted via the London Tenders Portal.

VI.4)Procedures for review

VI.4.1)Review body

London Borough of Redbridge
Town Hall, 128-142 High Road
Ilford
IG1 1DD
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/04/2019

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