Contract for Property Management and Disposals in Northern Ireland

Contract for Property Management and Disposals in Northern Ireland

Department of Finance LPS Valuation Division Estate Agents Contract for the Disposal of Public Sector land and Property Assets and the Provision of Professional Services in NI.

United Kingdom-Belfast: Real estate services

2017/S 034-061634

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Finance, Land and Property Services
Lanyon Plaza, 7 Lanyon Place
Belfast
BT1 3LP
United Kingdom
Contact person: Paul Clements
E-mail: paul.clements@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://www.finance-ni.gov.uk/lps

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Dof LPS Valuation Division Estate Agents Contract for the Disposal of Public Sector land and Property Assets and the Provision of Professional Services in NI.

II.1.2)Main CPV code

70000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Land and Property Services (LPS) advises the NI public sector on property management and disposals. This involves acting on behalf of public sector bodies to appoint professional chartered surveyors,. Royal Institution of Chartered Surveyors (RICS) or The Society of Chartered Surveyors Ireland. SCSI., to sell and occasionally let properties. LPS intends to appoint Contractors to a Contract Agreement covering the 5 LPS District Offices across Northern Ireland. It is anticipated that this contract will commence April 2017 and will remain in place for a minimum of 3 years, with options to extend for 2 further periods of up to 1 year each. This contract provides for the disposal and letting of publicly owned land and property assets, comprising development land, agricultural land, commercial and residential property.

II.1.5)Estimated total value

Value excluding VAT: 375 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

70300000
70310000
70320000
70321000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

Land and Property Services (LPS) advises the NI public sector on property management and disposals. This involves acting on behalf of public sector bodies to appoint professional chartered surveyors,. Royal Institution of Chartered Surveyors. RICS or The Society of Chartered Surveyors Ireland. SCSI., to sell and occasionally let properties. LPS intends to appoint Contractors to a Contract Agreement covering the 5 LPS District Offices across Northern Ireland. It is anticipated that this contract will commence April 2017 and will remain in place for a minimum of 3 years, with options to extend for 2 further periods of up to 1 year each. This contract provides for the disposal and letting of publicly owned land and property assets, comprising development land, agricultural land, commercial and residential property.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Membership of a professional body / Weighting: 0
Quality criterion – Name: Team experience / Weighting: 8
Quality criterion – Name: Client liaison / Weighting: 8
Quality criterion – Name: Marketing / Weighting: 16
Quality criterion – Name: Sales completion / Weighting: 8
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At end of initial period, or any of the 2 optional extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

After the initial 3 year contract period, there are 2 options to extend for a period of up to 12 months each.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The figure indicated in II.1.5) represents the upper limit of an estimated contract value which ranges from 150 000 GBP to 375 000 GBP. This range reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future operational requirements.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/03/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 18/06/2017

IV.2.7)Conditions for opening of tenders

Date: 20/03/2017
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 or 5 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to. improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be. escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to. satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may. be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate. of Unsatisfactory Performance will result in the contractor being. excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies. covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate”. The Authority expressly reserves the rights:. (I).not to award any contract as a result of the procurement process commenced by publication of this notice; .(II) To make whatever changes it may see fit to the content and structure of the tendering Competition; .(III) To award (a) contract(s) in respect of any part(s) of the (services) covered by this notice; and in no circumstances will the Authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures
NA
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/02/2017

 

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