Contract for School Cleaning Service in Oxfordshire

Contract for School Cleaning Service in Oxfordshire

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust.

United Kingdom-Oxford: School cleaning services

2016/S 225-410870

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The River Learning Trust
Cutteslowe Primary School, Wren Road
For the attention of: Nathan Whittaker
OX2 7SX Oxford
United Kingdom
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com

Internet address(es):

General address of the contracting authority: http://www.riverlearningtrust.org/

Electronic access to information: https://in-tendhost.co.uk/minervapcs/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/minervapcs/aspx/Home

Further information can be obtained from: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
Internet address: https://in-tendhost.co.uk/minervapcs/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
Internet address: https://in-tendhost.co.uk/minervapcs/aspx/Home

Tenders or requests to participate must be sent to: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
Internet address: https://in-tendhost.co.uk/minervapcs/aspx/Home

I.2)Type of the contracting authority

Other: Education institution

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

School Cleaning Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKJ14,UKK14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a 3 year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.

II.1.6)Common procurement vocabulary (CPV)

90919300, 90911200, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. Three Primary Schools and Three Secondary Schools.
The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore 1 supplier may be successful on one, all or any combination of lots.
Estimated value excluding VAT: 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Two extensions to the initial three year contract of 12 months for each extension allowing for a maximum contract length of five years if both extensions are taken.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Tower Hill Community Primary School

1)Short description

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.

2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on one, all or any combination of lots.
Estimated value excluding VAT: 125 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Wolvercote Primary School

1)Short description

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.

2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.
Estimated value excluding VAT: 170 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Cutteslowe Primary School

1)Short description

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.

2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.
Estimated value excluding VAT: 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: The Cherwell School

1)Short description

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on one, all or any combination of lots.

2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.
Estimated value excluding VAT: 950 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Wheatley Park School

1)Short description

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.

2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.
Estimated value excluding VAT: 525 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Kingsdown School

1)Short description

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.

2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope

This contract is for the provision of a full daily, periodic and holiday cleaning service for six schools operated by The River Learning Trust. The contract is being offered for a three year period with two possible extensions of 12 months each and the proposed commencement date is April 2017. Full details of the schools and requirements can be found in the Memorandum of Information document. Each school is being run as an individual lot whereby each lot can be won by a different supplier. Therefore one supplier may be successful on 1, all or any combination of lots.
Estimated value excluding VAT: 715 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, performance bonds or
warranties may be required and will be advised at
contract award stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Memorandum of Information, Pre
Qualification Questionnaire and Invitation to Tender
documentation for full evaluation details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Memorandum of Information, Pre
Qualification Questionnaire and Invitation to Tender
documentation for full evaluation details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Memorandum of Information, Pre
Qualification Questionnaire and Invitation to Tender
documentation for full evaluation details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please refer to the Memorandum of Information, Pre
Qualification Questionnaire and Invitation to Tender
documentation for full evaluation details.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.12.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.12.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.1.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 2.2.2017 – 9:00

Place:

117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road, Basingstoke RG24 8PE

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officials of Minerva Procurement Consultancy Services Ltd.
This is a best estimate of the date, time and location
based on what is known at the time of dispatch of this notice.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is a best estimate of the date, time and location
based on what is known at the time of dispatch of this notice.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to Section VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The River Learning Trust will incorporate a
standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.11.2016

 

Related Posts

Contract Cleaning Services Nottingham

School Cleaning Tender Merthyr Tydfil

National Army Museum Cleaning Services Contract

Office Cleaning Contract High Wycombe

Enjoyed this post? Share it!