Contract for Servicing and Maintenance of Air Conditioning

Contract for Servicing and Maintenance of Air Conditioning

Servicing and Maintenance of Air Conditioning and Ventilation plant at various properties within the London Borough of Redbridge.

United Kingdom-Ilford: Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

2015/S 200-362910

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Redbridge
7th Floor, Lynton House, 255-259 High Road
For the attention of: Mr Martin Brand
IG1 1NY Ilford
UNITED KINGDOM
Telephone: +44 2087083542
E-mail: martin.brand@redbridge.gov.uk

Internet address(es):

General address of the contracting authority: http://www.redbridge.gov.uk/

Electronic access to information: www.londontenders.org

Electronic submission of tenders and requests to participate: www.londontenders.org

Further information can be obtained from: London Borough of Redbridge
7th Floor, Lynton House, 255-259 High Road
For the attention of: Mr Martin Brand
IG1 1NY Ilford
UNITED KINGDOM
Telephone: +44 2087083542
E-mail: martin.brand@redbridge.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Redbridge
7th Floor, Lynton House, 255-259 High Road
For the attention of: Mr Martin Brand
IG1 1NY Ilford
UNITED KINGDOM
Telephone: +44 2087083542
E-mail: martin.brand@redbridge.gov.uk

Tenders or requests to participate must be sent to: London Borough of Redbridge
7th Floor, Lynton House, 255-259 High Road
For the attention of: Mr Martin Brand
IG1 1NY Ilford
UNITED KINGDOM
Telephone: +44 2087083542
E-mail: martin.brand@redbridge.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Servicing and Maintenance of Air Conditioning and Ventilation Plant.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lot 1:
— Servicing and Maintenance of Air Conditioning and Ventilation plant at various properties within the London Borough of Redbridge.
Lot 2:
— Servicing and Maintenance of Air Conditioning and Ventilation plant at Vision (Culture and Leisure) managed properties within the London Borough of Redbridge.
The London Borough of Redbridge (the ‘Authority’) invites expressions of interest from suitably experienced and qualified organisations in relation to the provision of servicing and maintenance of air conditioning and ventilation plant to premises as described in Lots 1 and 2 above. The contract will be administered using the JCT MTC2011 (Measured Term Contract 2011).
Organisations are invited to apply for 1 or both Lots.
Each Lot being referred to as a ‘Contract’, although if more than 1 Lot is awarded to the same organisation the organisation shall be required to enter into only 1 Contract covering each Lot awarded.
The approximate value of each Contract based on 2013/14 spends is as follows:
Lot 1 — 100 700 00 GBP per annum.
Lot 2 — 40 700 00 GBP per annum.

II.1.6)Common procurement vocabulary (CPV)

42510000, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is intended that each Contract will commence on 1.4.2016 and, subject to earlier termination in accordance with the Conditions of Contract, shall operate for a period of 3 years, terminating at 24:00 on 31.7.2019 (‘the Contract Period’). At the sole discretion of the Authority and subject to satisfactory performance of the contractor, the Contract Period for each Contract may be extended for up to 2 years in such period or periods as the Authority deems appropriate, providing a total possible Contract Period to 24:00 on 31.3.2021.
Estimated value excluding VAT:
Range: between 424 200 and 707 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Servicing and Maintenance of Air Conditioning and Ventilation Plant

1)Short description

Servicing and Maintenance of Air Conditioning and Ventilation plant at various properties within the London Borough of Redbridge.

2)Common procurement vocabulary (CPV)

42500000

3)Quantity or scope

It is intended that each Contract will commence on 1.4.2016 and, subject to earlier termination in accordance with the Conditions of Contract, shall operate for a period of 3 years, terminating at 24:00 on 31.7.2019 (‘the Contract Period’). At the sole discretion of the Authority and subject to satisfactory performance of the contractor, the Contract Period for each Contract may be extended for up to 2 years in such period or periods as the Authority deems appropriate, providing a total possible Contract Period to 24:00 on 31.3.2021.
Estimated value excluding VAT:
Range: between 302 100 and 503 500 GBP

4)Indication about different date for duration of contract or starting/completion

in days: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Servicing and Maintenance of Air Conditioning and Ventilation Plant

1)Short description

Servicing and Maintenance of Air Conditioning and Ventilation plant at Vision (Culture and Leisure) managed properties within the London Borough of Redbridge.

2)Common procurement vocabulary (CPV)

42500000

3)Quantity or scope

It is intended that each Contract will commence on 1.4.2016 and, subject to earlier termination in accordance with the Conditions of Contract, shall operate for a period of 3 years, terminating at 24:00 on 31.7.2019 (‘the Contract Period’). At the sole discretion of the Authority and subject to satisfactory performance of the contractor, the Contract Period for each Contract may be extended for up to 2 years in such period or periods as the Authority deems appropriate, providing a total possible Contract Period to 24:00 on 31.3.2021.
Estimated value excluding VAT:
Range: between 122 100 and 203 500 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Those organisations expressing an interest in each Contract will be required to complete a PQQ to ascertain the organisation’s financial viability, technical capacity and experience in delivering similar high quality services. The Authority shall only evaluate PQQs submitted by those organisations whose annual turnover is as follows:
Lot 1 — 201 400 00 GBP per annum.
Lot 2 — 81 400 00 GBP per annum.
Of those organisations who satisfy the PQQ requirements the Authority will, at the Authority’s absolute discretion, Invite to Tender for each Lot the 5 to 7 organisations (or, at the Authority’s absolute discretion, such number of organisations the Authority considers reasonable to ensure genuine competition) who attain the highest financial assessment scores as awarded by the independent financial assessor, or as determined by the Authority’s alternative assessment as more fully detailed in the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to requirements in PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to requirements in PQQ.
Minimum level(s) of standards possibly required: Refer to requirements in PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to requirements in PQQ.
Minimum level(s) of standards possibly required:
Refer to requirements in PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Financial standing, Technical Capabilities, Qualifications and Quality. Refer to requirements in PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Technical ability and quality. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9ZYD-DSLJ33
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.11.2015 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.1.2016 – 17:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

At the sole discretion of the Authority and subject to satisfactory performance of the contractor, the Contract Period for each Contract may be extended for up to 2 years in such period or periods as the Authority deems appropriate, providing a total possible Contract Period to 24:00 on 31.3.2021.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Redbridge
Lynton House, 255-259 High Road
IG1 1NY Ilford
UNITED KINGDOM
E-mail: procurement@redbridge.gov.uk
Telephone: +44 2087083588

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Redbridge
Lynton House, 255-259 High Road
IG1 1NY Ilford
UNITED KINGDOM
E-mail: procurement@redbridge.gov.uk
Telephone: +44 2087083588

VI.5)Date of dispatch of this notice:

12.10.2015

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