Contract for Suffolk Pan Public Sector Wide Area Network

Contract for Suffolk Pan Public Sector Wide Area Network

Suffolk County Council wishes to appoint a Partner with the relevant experience and a proven track record to implement and support the Suffolk Public Sector Cloud programme.

United Kingdom-Ipswich: Networks

2018/S 026-056783

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Suffolk County Council
Endeavour House, Russell Road
Ipswich
IP1 2BX
United Kingdom
Telephone: +44 1473260232
E-mail: gillian.glanville@suffolk.gov.uk
NUTS code: UKH
Internet address(es):Main address: www.suffolksourcing.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.suffolksourcing.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.suffolksourcing.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Suffolk Pan Public Sector Wide Area Network

Reference number: CD0970-2

II.1.2)Main CPV code

32400000

II.1.3)Type of contract

Services

II.1.4)Short description:

Suffolk County Council (SCC) wishes to appoint a Partner with the relevant experience and a proven track record to implement and support the Suffolk Public Sector Cloud programme. The Suffolk Public Sector Cloud (“The Suffolk Cloud”) is a platform to meet the communications requirements of public sector organisations in Suffolk and adjoining areas. The initial contract will last for a period of 5 years with the option to extend for up to a further 5 years in a minimum of yearly increments. It is difficult to predict the exact value of this contract as the Partnership’s property portfolio is likely to vary over the contract term, but it is estimated that the total value will not be less GBP 5 000 000 or greater than GBP 75 000 000.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32430000
32500000
64200000
72000000

II.2.3)Place of performance

NUTS code: UKH

II.2.4)Description of the procurement:

Suffolk County Council (SCC) wishes to appoint a Partner with the relevant experience and a proven track record to implement and support the Suffolk Public Sector Cloud programme. The Suffolk Public Sector Cloud (“The Suffolk Cloud”) is a platform to meet the communications requirements of public sector organisations in Suffolk and adjoining areas. The contract will be available for use by Suffolk County Council as the anchor tenant including any trading organisations wholly owned by the Council:

— arm’s length bodies established by the Council and members of the Suffolk Cloud programme which includes any public contracting authorities within the geographical boundaries of the East of England including Peterborough, Cambridgeshire, Norfolk, Suffolk, Luton, Bedfordshire, Hertfordshire, Southend-on-Sea, Thurrock and Essex including but not limited to district and borough councils,

— other County Councils,

— police,

— Fire and Rescue Services,

— Ambulance Service, Probation Service,

— Health Authorities,

— Voluntary and Community Sector who provide services to the Suffolk Cloud members,

— Higher and Further Educational establishments,

— Schools,

— Free Schools, Academies and Pupil Referral Units.

The following public-sector organisations are currently part of the Suffolk Cloud programme:

— Suffolk County Council including Suffolk Fire & Rescue Service,

— Ipswich Borough Council,

— Babergh and Mid Suffolk District Councils,

— West Suffolk Councils (Forest Heath and St Edmundsbury),

— East Suffolk Councils (Suffolk Coastal and Waveney),

— Ipswich and East Suffolk and West Suffolk CCGs,

— West Suffolk Hospital (GDE),

— Ipswich Hospital Trust.

We envisage awarding one contract for the Suffolk Cloud with terms and conditions covering the provision of the underlying communications infrastructure and the provision of the managed services however SCC reserve the right to amend the award scope and nominate a subcontractor for the provision of infrastructure as part of the Competitive Dialogue process. The Managed Service provider must provide Suffolk County Council or its nominated agent with an “Indefeasible Right to Use” (IRU) or similar arrangement of up to 20 years that covers all duct and fibre infrastructure used to connect public sector sites if that infrastructure has been directly funded by SCC or the Suffolk Cloud Partnership. The commercial model for this arrangement will be finalised as part of the Competitive Dialogue process but is expected to be included in the Managed Service terms and conditions. The initial contract will last for a period of 5 years with the option to extend for up to a further 5 years in a minimum of yearly increments. It is difficult to predict the exact value of this contract as the Partnership’s property portfolio is likely to vary over the contract term, but it is estimated that the total value will not be less GBP 5 000 000 or greater than GBP 75 000 000.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2019
End: 31/12/2023
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The Council intends to select a minimum of 3 and a maximum of 5 bidders, should their scores be significantly close following the evaluation against the published evaluation criteria.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 211-438302

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/03/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/03/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Suffolk County Council
Endeavour House, 8 Russell Road
Ipswich
IP1 2BX
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Suffolk County Council incorporates a minimum 10 calendar days standstill period from the point at which information on the award of contract is communicated to the tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/02/2018

 

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