Contract for the Processing of Food Waste

Contract for the Processing of Food Waste

The District Councils of West Devon, and Teignbridge are expected to collect an estimated 7 000 tonnes per annum of food and kitchen waste which requires processing to PAS 110 standards or equivalent from 1.4.2017.

United Kingdom-Exeter: Sewage, refuse, cleaning and environmental services

2016/S 025-040517

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall, Matford Lane Offices, Topsham Road
For the attention of: Mr Saeed Mirehsan
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: saeed.mirehsan@devon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: http://www.suppylingthesouthwest.org.uk

Electronic access to information: http://www.suppylingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: http://www.suppylingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
County Hall, Matford Lane Offices, Topsham Road
For the attention of: Mr Saeed Mirehsan
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: saeed.mirehsan@devon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
County Hall, Matford Lane Offices, Topsham Road
For the attention of: Mr Saeed Mirehsan
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: saeed.mirehsan@devon.gov.uk

Tenders or requests to participate must be sent to: Devon County Council
County Hall, Matford Lane Offices, Topsham Road
For the attention of: Mr Saeed Mirehsan
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: saeed.mirehsan@devon.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Processing of Food Waste.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services

NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The District Councils of West Devon, and Teignbridge are expected to collect an estimated 7 000 tonnes per annum of food and kitchen waste which requires processing to PAS 110 standards or equivalent from 1.4.2017.
Also, South Hams District Council currently collects its food waste mixed with garden waste, but is expected to switch to the separate collection of food waste from April 2018. This is estimated to be around 3 800 tonnes per annum which, subject to the provisions of the contract, may be assigned to the preferred bidder for service lot 1. This waste quantity has therefore been identified as ‘provisional’ within the procurement documents.
The District Councils of Mid Devon, and East Devon are expected to collect an estimated 9000 tonnes per annum of food & kitchen waste which requires processing to PAS 110 standards or equivalent from 1.4.2017.
Exeter City Council doesn’t currently collect food waste but may choose to collect food waste during the term of this contract. This waste is estimated to be around 4 700 tonnes per annum which, subject to the provisions of the contract, may be assigned to the preferred bidder for service lot 2. This waste quantity has therefore been identified as ‘provisional’ within the procurement documents.

This tendering opportunity is for the processing of the above separately collected food waste streams. Further information regarding the contract is contained in the Procurement Documents which can be accessed from www.supplyingthesouthwest.org.uk

This procurement exercise will follow the Public Contracts Regulations 2015’s Competitive Procedure with Negotiation. For further information on the tendering procedure, please see section A5 of the Invitation to Submit Initial Tender.
The Authority reserves the right to award the Contract on the basis of the initial tenders without conducting negotiation.

II.1.6)Common procurement vocabulary (CPV)

90000000, 90510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This tendering opportunity is offered under 2 Service lots; 1 for the waste from the eastern parts of Devon and another from the western parts of Devon.
The contracts will be for an initial duration of 10 years with option to extend for a further period of 4 years.
Estimated value excluding VAT:
Range: between 9 000 000 and 15 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 120 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 168 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Contract for the processing of food waste from the western areas of Devon

1)Short description

West Devon borough Council, and Teignbridge District Council are expected to collect an estimated 7 000 tonnes per annum of food and kitchen waste which requires processing to PAS 110 standards or equivalent from 1.4.2017. Also, South Hams District Council currently collects its food waste mixed with garden waste, but is expected to switch to the separate collection of food waste from April 2018. This is estimated to be around 3800 tonnes per annum which, subject to the provisions of the contract, may be assigned to the preferred bidder for service lot 1. This waste quantity has therefore been identified as ‘provisional’ within the procurement documents. This tendering opportunity is for the processing of the above separately collected food waste streams to PAS 110 standards (or equivalent as a minimum. Further information regarding the contract is contained in the Procurement Documents which can be accessed from www.supplyingthesouthwest.org.uk

This procurement exercise will follow the Public Contracts Regulations 2015’s Competitive Procedure with Negotiation. For further information on the tendering procedure, please see section A5 of the Invitation to Submit Initial Tender. The Authority reserves the right to award the Contract on the basis of the initial tenders without conducting negotiation.

2)Common procurement vocabulary (CPV)

90000000, 90510000

3)Quantity or scope

The contracts will be for an initial duration of 10 years with option to extend for a further period of 4 years.
Estimated value excluding VAT:
Range: between 4 000 000 and 7 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2017. Completion 31.3.2027

5)Additional information about lots

The schedule of contract rates for this service lot 1 will have to be priced as a stand-alone contract, with the option to separately price for the provision of this service as part of a package containing both service lot 1 and service lot 2. A single supplier across two service lots is considered to bring about opportunities for additional savings and synergies, through economies of scale, removal of duplication and operational improvements.

Lot No: 2 Lot title: Contract for the processing of food waste from the eastern areas of Devon

1)Short description

The District Councils of Mid Devon, and East Devon are expected to collect an estimated 9 000 tonnes per annum of food and kitchen waste which requires processing to PAS 110 standards or equivalent from 1.4.2017. Exeter City Council doesn’t currently collect food waste but may choose to collect food waste during the term of this contract. This waste is estimated to be around 4 700 tonnes per annum which, subject to the provisions of the contract, may be assigned to the preferred bidder for service lot 2. This waste quantity has therefore been identified as ‘provisional’ within the procurement documents. This tendering opportunity is for the processing of the above separately collected food waste streams. Further information regarding the contract is contained in the Procurement Documents which can be accessed from www.supplyingthesouthwest.org.uk

This procurement exercise will follow the Public Contracts Regulations 2015’s Competitive Procedure with Negotiation. For further information on the tendering procedure, please see section A5 of the Invitation to Submit Initial Tender. The Authority reserves the right to award the Contract on the basis of the initial tenders without conducting negotiation.

2)Common procurement vocabulary (CPV)

90000000, 90510000

3)Quantity or scope

The contracts will be for an initial duration of 10 years with option to extend for a further period of 4 years.
Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2017. Completion 31.3.2027

5)Additional information about lots

The schedule of contract rates for this service lot 2 will have to be priced as a stand-alone contract, with the option to separately price for the provision of this service as part of a package containing both service lot 1 and service lot 2. A single supplier across two service lots is considered to bring about opportunities for additional savings and synergies, through economies of scale, removal of duplication and operational improvements.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors (e.g. a joint venture or consortium) to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 57 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015 and set out in the pre-qualification questionnaire available from the address in section I.1).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the PQQ which is available from the address in section I.1).
Minimum level(s) of standards possibly required: A minimum turnover of 500 000 GBP during each of the past 3 years for each Service lot, or 1 000 000 GBP if applying to tender for both service lots.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 to 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the PQQ which is available from the address in section I.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Competitive procedure with negotiation, the competitive dialogue procedure and the innovation partnership procedure- Public contract regulation 2015 — 65(4).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1237-15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 083-147692 of 29.4.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.3.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 9.3.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement), 87 (Standstill period) and Regulation 91 Enforcement of duties through the Court of the Public Contracts regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.2.2016

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