Contract for the Provision of a Virtual Youth Service

Contract for the Provision of a Virtual Youth Service

The provider(s) of this contract will enable children and young people to develop a range of innovative, age and culturally appropriate service that are Bristol Youth Links brand compliant and appropriate for 8 to 19 year olds in Bristol (up to 24 yrs for those with additional needs).

UK-Bristol: welfare services for children and young people

2012/S 149-249365

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
The Council House, College Green
Contact point(s): Bristol City Council
For the attention of: Kirsty Barrett
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1179223494
E-mail: kirsty.barrett@bristol.gov.uk
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Address of the buyer profile: http://www.supplyingthesouthwest.org.uk

Electronic access to information: http://www.proactisplaza.com/

Electronic submission of tenders and requests to participate: http://www.proactisplaza.com/

Further information can be obtained from: Bristol City Council
All responses to this contract opportunity must be submitted via www.proactisplaza.com
Bristol
UNITED KINGDOM
Internet address: http://www.proactisplaza.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bristol City Council
All responses to this contract opportunity must be submitted via www.proactisplaza.com
Bristol
UNITED KINGDOM
Internet address: http://www.proactisplaza.com

Tenders or requests to participate must be sent to: Bristol City Council
All responses to this contract opportunity must be submitted via www.proactisplaza.com
Bristol
UNITED KINGDOM
Internet address: http://www.proactisplaza.com

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Contract for the Provision of a Virtual Youth Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Main site or location of works, place of delivery or of performance: Bristol UK.
NUTS code UKK11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The provider(s) of this contract will enable children and young people to develop a range of innovative, age and culturally appropriate service that are Bristol Youth Links brand compliant and appropriate for 8 to 19 year olds in Bristol (up to 24 yrs for those with additional needs). The service will publicise positive activities and ensure routes to information, advice and guidance on subjects including healthy lifestyles, relationships, sexual health etc. and provide personalised advice as required. In addition, the service will have a central role in marketing the full range of services across the Bristol Youth Links portfolio.
This service will eventually supersede ‘Go Places Do Things’ and ‘Go Places to Play’ which currently serve the children and young people in Bristol. The service will need to interface with Bristol City Council’s Family Information Service, 1BigDatabase, and other council information sources including those publicising leisure and recreations e.g. parks, museums and libraries.
II.1.6)Common procurement vocabulary (CPV)

85311300, 72212224, 80310000, 72413000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The value of the contract is estimated between 180 000 GBP and 200 000 GBP per annum. NO business whatsoever is guaranteed under any resulting Contract; indeed there is no guarantee that any contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting contract is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 540 000,00 and 1 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: Extension: 1 Year + 1 Year.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Authority may require deposits, parent company guarantees, bonds or other forms of appropriate security. Further details are set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment and the payment terms and conditions will be set out in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority will consider bids from companies, voluntary & community sectors, or from consortia/joint ventures. However legal entities must be formed prior to award and full details of the proposed contracting structures must be provided at PQQ stage.
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation for all matters relating to the Contract. All members will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 23 to 26 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Applicants should be able to demonstrate financial stability and an acceptable level of risk. Insurance requirements – Public Liability of 5m GBP, Employee Liability of 5m GBP and Professional Indemnity of 2m GBP.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
60 % (or more) of the total scores available for technical capacity (as detailed in the PQQ) must be achieved by all applicants (or consortia) Registration with Data Protection essential.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Applicant’s capability and capacity in terms of Quality Assurance, Business Continuity, Equal Opportunities, Business Capacity & Capability, Reputation (as evidenced by references) and Relevant Experience (as demonstrated by Case Studies) will be assessed and scored using the evaluation model detailed in the PQQ. Applicants will be ranked, and the highest scoring 5 applicants will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
24.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
MARKET DEVELOPMENT EVENT: This is a unique opportunity for the right providers to work together with Bristol City Council to develop a ground-breaking approach to providing services for children and young people.
We would like to invite you to join us and some of the young people with whom you could be working. This event will: Inform potential partners about our current thinking for requirements for this service and provide an opportunity to contribute to shaping these; Facilitate a networking opportunity to enable collaborative working; Present an opportunity for potential providers to ask young people what they want from a virtual youth service.
To register please contact Nikki Davey on +44 1179224931, or email nikki.davey@bristol.gov.uk.

Registration closes at 4pm on 7.8.2012 and places are limited to two people per organisation. The event will be held in a central Bristol location.
Please note: The Council reserves the right not to award any or part of this contract. No statement or thing contained in this notice or the tender documents or made or undertaken as part of the tender process is intended to or shall be taken as constituting a contract, agreement, warranty or representation between the Council and/or any other party (excluding a formal award of contract made by the Council or any formal express legal agreement).
Bidding and bid costs are entirely at the risk of the applicants/bidders and will not be refunded by the Council under any circumstances.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: A minimum 10 calendar day Standstill Period applies following electronic notification to unsuccessful applicants of the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.8.2012

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