Contract for the Provision of Indirect Tax Services

Contract for the Provision of Indirect Tax Services

The estimated number of invoices processed per annum for Sales Ledger is 21 000 and Purchase Ledger is 230 000.

United Kingdom-Newcastle upon Tyne: Accounting, auditing and fiscal services

2017/S 230-479608

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Newcastle upon Tyne Hospitals NHS Foundation Trust
RTD
Regent Point, Regent Farm Road
Newcastle upon Tyne
NE3 3HD
United Kingdom
Contact person: Samantha Rix
Telephone: +44 1912137526
E-mail: samantha.rix@nuth.nhs.uk
NUTS code: UKCInternet address(es):Main address: http://www.newcastle-hospitals.org.uk/
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Newcastle-upon-Tyne:-Accounting%2C-auditing-and-fiscal-services./W5PVN77967
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Provision of Indirect Tax Services.

Reference number: T/17/034

II.1.2)Main CPV code

79200000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Newcastle upon Tyne NHS Foundation Trust currently utilise an electronic system (eFinancials) to process all invoices, these invoices are stored electronically. The estimated number of invoices processed per annum for Sales Ledger is 21 000 and Purchase Ledger is 230 000. The Trust requires the Supplier to carry out these reviews on an ad hoc, quarterly and annual basis. The Newcastle upon Tyne Hospitals NHS Foundation Trust require a supplier to carry out service reviews of invoices to identify under/over claims of VAT. As part of this contract, suppliers will also cover business activities and partial exemption calculations to identify claims offset by partial exemptions, and assist the Trust moving to a timely basis for Business Activities and partial exemption procedure. Suppliers will also be required to review accuracy of Output VAT on Income activities, provide staff training and to be a source of information regarding VAT queries and to identify any other additional savings.

II.1.5)Estimated total value

Value excluding VAT: 533 333.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79221000
79210000

II.2.3)Place of performance

NUTS code: UKC
Main site or place of performance:

North East (England).

II.2.4)Description of the procurement:

The contract will cover the Review of invoices to identify under/over claims of VAT; business activities; partial exemption calculations; review accuracy of output VAT on Income activities, provide staff training and to be a source of information regarding VAT queries and to identify any other additional savings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Knowledge and Succession Planning / Weighting: 5
Quality criterion – Name: Training and Support / Weighting: 20
Quality criterion – Name: Guidance and Support for VAT Queries / Weighting: 5
Quality criterion – Name: Ability to Report and Identify VAT / Weighting: 25
Quality criterion – Name: Data Security / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

1 x 12 month extension option.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 214-444804

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/01/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Newcastle-upon-Tyne:-Accounting%2C-auditing-and-fiscal-services./W5PVN77967

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/W5PVN77967

GO Reference: GO-20171128-PRO-11481363.

VI.4)Procedures for review

VI.4.1)Review body

The Newcastle upon Tyne Hospitals NHS Foundation Trust
Regent Point, Regent Farm Road
Newcastle upon Tyne
NE3 3HD
United Kingdom
Telephone: +44 1912137524
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/11/2017

 

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