Contract for the Provision of Legal Services

1.Lot 1 – Litigation related services. 2.Lot 2 – Planning, Highways, Contracts and General.

United Kingdom-London: Legal services

2015/S 127-233331

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Borough Council
Wandsworth High Street, Town Hall
Contact point(s): www.delta-esourcing.com
For the attention of: Dahamia Stephenson-Knight
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088715074
E-mail: dstephenson@wandsworth.gov.uk

Internet address(es):

General address of the contracting authority: www.wandsworth.gov.uk

Electronic access to information: www.delta-esourcing.com; www.gov.uk/contractsfinder

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: Wandsworth Borough Council
The Town Hall, Wandsworth High Street
For the attention of: Dahamia Stephenson-Knight
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088715074
E-mail: dstephenson@wandsworth.gov.uk
Internet address: www.delta-esourcing.com; www.gov.uk.contractsfinder

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wandsworth Borough Council
The Town Hall, Wandsworth High Street
Contact point(s): www.delta-esourcing.com
For the attention of: Dahamia Stephenson-Knight
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088715074
E-mail: helpdesk@delta-esourcing.com
Internet address: www.delta-esourcing.com

Tenders or requests to participate must be sent to: Wandsworth Borough Council
The Town Hall, Wandsworth High Street
Contact point(s): www.delta-esourcing.com
For the attention of: Dahamia Stephenson-Knight
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088715074
E-mail: helpdesk@delta-esourcing.com
Internet address: www.delta-esourcing.com

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Richmond upon Thames
Civic Centre, 44 York Street
TW1 3BZ Twickenham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Legal Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Legal services. Legal advisory and representation services. Legal advisory services. Legal representation services. Legal documentation and certification services. Legal advisory and information services. Wandsworth Borough Council is seeking expressions of interest from suitably experienced and competent contractors for the provision of legal services.
The contract is divided into two (2) lots as follows:
1.Lot 1 — Litigation related services
2.Lot 2 — Planning, Highways, Contracts and General (PHCG)
The term of the proposed contract is five years (sixty months) to commence in April 2016, with option to extend for a further period or periods of up to 3 years (36 months) subject to mutual agreement of both parties.
The estimated range in value of the contract over the initial term of 5 years and potential extension period of 3 years is 6 800 000 GBP.

II.1.6)Common procurement vocabulary (CPV)

79100000, 79110000, 79111000, 79112000, 79130000, 79140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated contract value for both Lots over the maximum seven years is in the region of 6 800 000 GBP.
Estimated value excluding VAT: 6 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The term of the proposed contract is 5 years (60 months) to commence in April 2016, with the option to extend for a further period or periods of 3 years (36 months) upon the mutual agreement of both parties before expiry of the contract (s).
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Litigation Related Legal Services

1)Short description

The following work areas comprise the Services as incorporated in the litigation related legal services:
(a) Housing related e.g. complex possession cases; injunctions; disrepair cases; homelessness appeals.
(b) Employment e.g. unfair dismissal; discrimination cases.
(c) Civil litigation e.g. Judicial Review; complex service charge disputes.
(d) Criminal litigation e.g. blue badge prosecutions.
(e) Advice related to above principal work areas.

2)Common procurement vocabulary (CPV)

79100000, 79110000, 79111000, 79112000, 79130000, 79140000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Planning, Highway, Contracts and General

1)Short description

The following work areas comprise the Services as incorporated in the Planning, Highway, Contracts and General category:
(a)Planning e.g. agreements; enforcement; Inquiries; prosecutions.
(b)Highways e.g. agreements.
(c)Contracts e.g. routine and non-routine; disputes.
(d)General (including property) e.g. advice related to principal work areas; companies; trusts and charities; education; commons and open spaces; bye-laws; libraries; waste collection/disposal and property matters.

2)Common procurement vocabulary (CPV)

79100000, 79110000, 79111000, 79112000, 79130000, 79140000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire (‘PQQ’).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
As set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please see tender documentation.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPT/1536

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Wandsworth Borough Council is inviting tenders from suitably experienced and qualified contractors for the provision of legal services.
On 23rd February 2015, the Executive approved arrangements for developing proposals to establish shared staffing arrangements with the London Borough of Richmond upon Thames (‘Richmond’) (Paper No 15-100). Richmond is currently a member of the South London Legal Partnership (a shared legal service between four councils — Kingston, Richmond, Sutton and Merton (host). In light of the shared staffing arrangement, it is anticipated that Richmond may form party to this contract.
The contract is divided into two (2) Lots as set out below:
Lot 1 — Litigation related services; and
Lot 2 — Planning, Highway, Contracts and General (PHCG)
The Council is inviting Tenderers to submit tenders for one or both lots.

To express an interest in the opportunity, applicants must submit a pre-qualification questionnaire (PQQ) which is available at www.delta-esourcing.com

Applicants must register on this site to respond, although those already registered will not need to register again and will be able to use their existing username and password. Please note there is a password reminder link on the homepage.
Applicants must log in, go to Response Manager and add the following Access Code: 9P5SG2W2AM. Applicants should then follow the on screen instructions.

The Delta e-Sourcing Helpdesk can be contacted by emailing helpdesk@delta-esourcing.com or calling +44 8452707050 in case of technical difficulties.

Completed PQQs, along with any supporting documentation must be submitted through the portal by 12:00 on 31.7.2015.
Details of the selection criteria for inclusion within the tender list are provided within the PQQ.
Applicants are advised that references will be obtained in writing from three referees. It is the applicant’s responsibility to ensure that their referees respond within the time scale.
It is intended to restrict the tender list to a maximum of 6 (six) Applicants. If more than six (6) Applicants fulfil the criteria for selection, those scoring the highest number of points on the selection criteria will be invited to tender.
The award of the contract will be based on the most economically advantageous compliant tender.
If you have any questions with regards to this opportunity, please use the message facility available via the Delta e-Sourcing portal.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Legal-services./9P5SG2W2AM

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/9P5SG2W2AM

GO Reference: GO-2015630-PRO-6736978.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract(s) is communicated to the tenderers.
Applicants who are unsuccessful shall be informed by the relevant Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authorities to amend any document and may award damages.
If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the relevant Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2015