Contract for the Supply of Food Produce – Somerset

Contract for the Supply of Food Produce – Somerset

6 Lots. In line with the authority’s sustainability policy, the authority wishes, where possible to work with its contractors to reduce food miles for each lot within this framework, where feasible. 

United Kingdom-Taunton: Food, beverages, tobacco and related products

2018/S 198-447457

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Somerset County Council
County Hall
Taunton
TA1 4DY
United Kingdom
Contact person: Ms Kate Williams
Telephone: +44 1823356712
E-mail: KTWilliams@somerset.gov.uk
NUTS code: UKK23
Internet address(es):Main address: https://www.supplyingthesouthwest.org.uk

Address of the buyer profile: https://www.supplyingthesouthwest.org.uk

I.1)Name and addresses

North Somerset Council
Town Hall, Walliscote Grove Road
Weston-Super-Mare
BS23 1UJ
United Kingdom
Contact person: Rachel Beers
E-mail: Rachel.Beers@n-somerset.gov.uk
NUTS code: UKK12Internet address(es):Main address: https://www.n-somerset.gov.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=d3ef4a2c-5a82-e711-80e4-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=d3ef4a2c-5a82-e711-80e4-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Supply of Food Produce delivered to Somerset County Council and North Somerset Council Properties

Reference number: DN293684

II.1.2)Main CPV code

15000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Somerset County Council (SCC) and North Somerset Council (NSC) are tendering for the supply of:

— meat,

— fish and seafood,

— dairy,

— fruit and vegetables,

— ambient goods and kitchen supplies and

— frozen food for several venues.

SCC will be leading the procurement on behalf of both authorities. The contract may require the contractor to supply, or facilitate the supply of goods for tasting events and specialist events held at Dillington House, Tropicana, Bay Café, Somerset Hall, The Campus and SORLS properties. The decision to use this contract will be at the sole discretion of individual Council properties. In line with the authority’s sustainability policy, the authority wishes, where possible to work with its contractors to reduce food miles for each lot within this framework, where feasible. The authority requires where specified, local produce sourced from within the South West Region of England. As well as basic quality produce, locally sourced produce is required for lots 1-3.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Meat

Lot No: 1

II.2.2)Additional CPV code(s)

15100000

II.2.3)Place of performance

NUTS code: UKK23

II.2.4)Description of the procurement:

The authority is inviting bids from applicants in response to this OJEU contract notice. The procurement process that the authority has selected is the open procedure in line with the Public Contracts Regulations 2015.

This procurement opportunity is divided into 6 lots as specified below:

1) Meat;

2) Fish and seafood;

3) Dairy;

4) Fruit and vegetables;

5) Ambient goods and kitchen supplies;

6) Frozen food.

One contractor will be appointed per lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Quality criterion – Name: Sampling / Weighting: 20
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 440 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 extensions of up to 12 months each totalling 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fish and Seafood

Lot No: 2

II.2.2)Additional CPV code(s)

15200000

II.2.3)Place of performance

NUTS code: UKK23

II.2.4)Description of the procurement:

The authority is inviting bids from applicants in response to this OJEU contract notice. The procurement process that the authority has selected is the open procedure in line with the Public Contracts Regulations 2015.

This procurement opportunity is divided into 6 lots as specified below:

1) Meat;

2) Fish and Seafood;

3) Dairy;

4) Fruit and Vegetables;

5) Ambient Goods and Kitchen Supplies;

6) Frozen Food.

One contractor will be appointed per lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Quality criterion – Name: Sampling / Weighting: 20
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 80 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 extensions of up to 12 months each totalling 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Dairy

Lot No: 3

II.2.2)Additional CPV code(s)

15500000

II.2.3)Place of performance

NUTS code: UKK23

II.2.4)Description of the procurement:

The authority is inviting bids from applicants in response to this OJEU contract notice. The procurement process that the Authority has selected is the Open Procedure in line with the Public Contracts Regulations 2015.

This procurement opportunity is divided into 6 lots as specified below:

1 Meat

2 Fish and seafood

3 Dairy

4 Fruit and vegetables

5 Ambient Goods and kitchen supplies

6 Frozen food.

One contractor will be appointed per lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Quality criterion – Name: Sampling / Weighting: 20
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 220 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 extensions of up to 12 months each totalling 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fruit and Vegetables

Lot No: 4

II.2.2)Additional CPV code(s)

03200000

II.2.3)Place of performance

NUTS code: UKK23

II.2.4)Description of the procurement:

The authority is inviting bids from applicants in response to this OJEU contract notice. The procurement process that the authority has selected is the open procedure in line with the Public Contracts Regulations 2015.

This procurement opportunity is divided into 6 lots as specified below:

1) Meat;

2) Fish and seafood;

3) Dairy;

4) Fruit and vegetables;

5) Ambient goods and kitchen supplies;

6) Frozen Food.

One contractor will be appointed per lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Quality criterion – Name: Sampling / Weighting: 20
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 280 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 extensions of up to 12 months each totalling 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Ambient

Lot No: 5

II.2.2)Additional CPV code(s)

15800000

II.2.3)Place of performance

NUTS code: UKK23

II.2.4)Description of the procurement:

The authority is inviting bids from applicants in response to this OJEU contract notice. The procurement process that the authority has selected is the open procedure in line with the Public Contracts Regulations 2015.

This procurement opportunity is divided into 6 lots as specified below:

1) Meat;

2) Fish and seafood;

3) Dairy;

4) Fruit and vegetables;

5) Ambient goods and kitchen supplies;

6) Frozen food.

One contractor will be appointed per lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Quality criterion – Name: Sampling / Weighting: 20
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 772 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 extensions of up to 12 months each totalling 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Frozen Produce

Lot No: 6

II.2.2)Additional CPV code(s)

15220000
15251000
15311000
15331170
15896000

II.2.3)Place of performance

NUTS code: UKK23

II.2.4)Description of the procurement:

The authority is inviting Bids from Applicants in response to this OJEU contract notice. The procurement process that the authority has selected is the open procedure in line with the Public Contracts Regulations 2015.

This procurement opportunity is divided into 6 lots as specified below:

1) Meat;

2) Fish and seafood;

3) Dairy;

4) Fruit and vegetables;

5) Ambient goods and kitchen supplies;

6) Frozen Food.

One contractor will be appointed per Lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Quality criterion – Name: Sampling / Weighting: 20
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 extensions of up to 12 months each totalling 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/11/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Somerset County Council
County Hall
Taunton
TA1 4DY
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/10/2018

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