Contract Framework to Supply Asset Management Systems

Contract Framework to Supply Asset Management Systems

Northern Gas Networks are currently reviewing and improving the processes and systems that are used to support their operations and back office support functions.

United Kingdom-Leeds: IT services: consulting, software development, Internet and support

2015/S 165-301802

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Gas Networks Limited
1100 Century Way, Thorpe Park Business Park Colton
For the attention of: Kim Vaughan
LS15 8TU Leeds
UNITED KINGDOM
Telephone: +44 1133975432
E-mail: ngnted@northerngas.co.uk

Internet address(es):

General address of the contracting authority: www.northerngasnetworks.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Utilities

I.3)Main activity

Other: gas distribution, repair,maintainence and asset replacement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Work and Asset Management Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: It is Northern Gas Networks discretion to award either one contract to a supplier for a solution that meets all our requirements in the scope OR to award multiple contract to various suppliers for a number of solutions that fulfil all of our requirements. Contract duration will be a 2 year initial term with a provision to renew for a further 3 x 1 year periods. The duration specified in II.4 is inclusive of any mutually agreed extension periods. The start and completion dates are, at this point, indicative and are subject to flexibility.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Northern Gas Networks are currently reviewing and improving the processes and systems that are used to support their operations and back office support functions across their operational work. These capabilities are currently supported by a suite of applications, this tender event is to procure systems or a system to support these areas of NGN alongside changes in operational processes.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Northern Gas Networks are currently reviewing and improving the processes and systems that are used to support their operations and back office support functions across their operational work, including:
— Work scheduling and dispatch,
— Replacement, including planning, design, scheduling, job packs and asset recording,
— Gas connections, including planning, design, scheduling, job packs and asset recording,
— Maintenance, including planning, design, scheduling, job packs and asset recording,
— Work planning and recording.
These capabilities are currently supported by a suite of applications, this tender event is to procure systems or a system to support these areas of NGN alongside changes in operational processes.
The indicative requirements of the systems / system that would be considered for this work would include:
Features:
— Geospatial data,
— Work scheduling and dispatch, viewing job data from the field and field data capture,
— Present layers of data over a map and provide design functionality to draw plans,
— View data and apply algorithms to allow scheduling and dispatch for short and long range work,
— Plan work and capture/ record actions form the field,
— View various data types in the field.
Technical:
— Allow data capture from the field via a series of native OS mobile apps (to be viewed ‘real time’ in our back office systems),
— The use of open data and Restful APIs,
— Middleware or an enterprise service bus capability,
— Cloud hosted solutions, either public cloud or NGNs secure private cloud,
— A suite of automated tests to be developed alongside the product/ products,
— The use of BDD (behavioural driven development) techniques,
— Proportionate service levels to the work type that is supported by these systems,
User experience:
— High quality user experience design,
— Simple intuitive design,
— Increased simplicity of data capture and display,
— Reduction in duration of field data capture activities,
— Reduced duration and requirement for back office support process,
— Reduction in manual interfaces and use of supporting databases.
Further and more detailed feature group requirements will be shared at RFI and due to the agile delivery techniques being used on this work, will develop throughout the development and operations of these systems.
As this work is broad reaching in nature, a funded Proof of Concept for some short-listed solutions will be followed after the RFI stage. The prototype phase of this tender is anticipated to be for a maximum of three months. The contract start date for the final solution is estimated as 1.6.2016, however the Proof of Concept has an estimated start date of 1.11.2015.
The prototype and subsequent delivery phases of this project will operate using agile delivery methods in an NGN lead Accelerated Delivery team.
During the procurement event, suppliers will be required to demonstrate their solutions and how they have been successful deployed using Agile techniques.
NGN will consider responses from product vendors and from System Integrators partnered with product vendors or open source products.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Starting 1.6.2016. Completion 1.5.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 53-092766 of 17.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.8.2015

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