Contract Hire of 2 x 25 Tonne Fork Lift Trucks

Contract Hire of 2 x 25 Tonne Fork Lift Trucks

The City of Edinburgh requires contract hire with full vehicle servicing and preventive maintenance with breakdown cover of two 25t counterbalanced forklift vehicles, supplied, delivered and commissioned for the purpose of loading, lifting and handling 20 ft ISO containers having a maximum gross weight of 20.5T.

United Kingdom-Edinburgh: Forklift trucks

2014/S 231-407170

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Service
For the attention of: Douglas Niven
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296241
E-mail: douglas.niven@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: http://www.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract Hire of 2 x 25 Tonne Fork Lift Trucks.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental
Main site or location of works, place of delivery or of performance: Powderhall Waste Transfer Station Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh requires contract hire with full vehicle servicing and preventive maintenance with breakdown cover of two 25t counterbalanced forklift vehicles, supplied, delivered and commissioned for the purpose of loading, lifting and handling 20 ft ISO containers having a maximum gross weight of 20.5T. The forklifts must be of proven construction and reliability and capable of stacking full and empty containers two high.
The equipment supplied must comply with all relevant legislation including CE marking, Health and Safety at Work Act 1974 and the Supply of Machinery (Safety) regulations 1992. Full technical details must be returned with the tender document.
The units shall operate at the Council’s Waste disposal facility at Powderhall Waste Transfer Station Broughton Road, Edinburgh, EH7 4LG. The site currently provides for the tipping of waste materials that is compacted into 20 foot ISO compaction containers for shipping by scheduled rail freight to approved landfill. The forklifts shall be used for the handling of 20 ft ISO containers within the site and adjacent rail siding. Trained operatives operate the forklifts in all weathers and the work area allocated to container handling is very confined, as a result, requires much steering and manoevring. The site operates 7 days a week, all year 7:00 to 18:00 hours Average engine hours recorded at 1 050 per annum.

A mandatory site visit has been organised for Thursday 8.1.2015 at 11:00 am. Notification of attendance with the names of the representatives (maximum of 2) should be registered with douglas.niven@edinburgh.gov.uk by no later than 12 mid-day on 7.1.2015.

This is a 2 year contract with the option to extend for a further 12 months.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=328218

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

42415110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 320 732 GBP

II.2.2)Information about options

Options: yes
Description of these options: For an optional third year.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the details in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Tenderers must attend a mandatory site visit organised for 11:00 am Thursday 8.1.2015.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the tender documents.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CT3017
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

21.1.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 21.1.2015 – 15:00

Place:

Postbox.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

0.1 The City of Edinburgh Council processes solid waste from Edinburgh’s businesses and 220 000 households through Powderhall Waste transfer Station mostly to a landfill site at Dunbar by rail. Most of the waste is brought to the station by refuse collection vehicles where it is dumped and compacted into 20 foot, 20.5 tonne ISO Containers.
On average 140 000 tonnes of waste is processed through the station each year. Currently the station is processing 400 tonnes per day which is then compacted into 36 containers. These containers are then lifted by forklift to a railway siding and loaded onto railway wagons for transportation to the landfill site at Dunbar.
Empty containers are returned, unloaded and stacked 2 high in the yard ready for filling agian.
The two forklifts are in use throughout the day, everyday, and operated by trained operatives who operate the forklifts in a very confined area allocated to container handling, as a result it requires much steering movement whilst maneovering and working in all weathers and at times in winter, floodlit conditions
These forklifts are a critical part of the operation and as such at least one machine must be in service at all times. Both machines being out of service at the same time would quickly bring waste operations throughout the city to a halt which could not be tolerated.
(SC Ref:328218).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers on day 1 of the standstill period. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.11.2014

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