Contract Hire of 2 x 25 Tonne Fork Lift Trucks
The City of Edinburgh requires contract hire with full vehicle servicing and preventive maintenance with breakdown cover of two 25t counterbalanced forklift vehicles, supplied, delivered and commissioned for the purpose of loading, lifting and handling 20 ft ISO containers having a maximum gross weight of 20.5T.
United Kingdom-Edinburgh: Forklift trucks
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Service
For the attention of: Douglas Niven
EH8 8BG Edinburgh
Telephone: +44 1315296241
General address of the contracting authority: http://www.edinburgh.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
Electronic access to information: http://www.publiccontractsscotland.gov.uk/
Electronic submission of tenders and requests to participate: http://www.publiccontractsscotland.gov.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Powderhall Waste Transfer Station Edinburgh.
NUTS code UKM25
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The equipment supplied must comply with all relevant legislation including CE marking, Health and Safety at Work Act 1974 and the Supply of Machinery (Safety) regulations 1992. Full technical details must be returned with the tender document.
The units shall operate at the Council’s Waste disposal facility at Powderhall Waste Transfer Station Broughton Road, Edinburgh, EH7 4LG. The site currently provides for the tipping of waste materials that is compacted into 20 foot ISO compaction containers for shipping by scheduled rail freight to approved landfill. The forklifts shall be used for the handling of 20 ft ISO containers within the site and adjacent rail siding. Trained operatives operate the forklifts in all weathers and the work area allocated to container handling is very confined, as a result, requires much steering and manoevring. The site operates 7 days a week, all year 7:00 to 18:00 hours Average engine hours recorded at 1 050 per annum.
A mandatory site visit has been organised for Thursday 8.1.2015 at 11:00 am. Notification of attendance with the names of the representatives (maximum of 2) should be registered with firstname.lastname@example.org by no later than 12 mid-day on 7.1.2015.
This is a 2 year contract with the option to extend for a further 12 months.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=328218
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: For an optional third year.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Tenderers must attend a mandatory site visit organised for 11:00 am Thursday 8.1.2015.
III.2.2)Economic and financial ability
As stated in the tender documents.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 21.1.2015 – 15:00
Section VI: Complementary information
On average 140 000 tonnes of waste is processed through the station each year. Currently the station is processing 400 tonnes per day which is then compacted into 36 containers. These containers are then lifted by forklift to a railway siding and loaded onto railway wagons for transportation to the landfill site at Dunbar.
Empty containers are returned, unloaded and stacked 2 high in the yard ready for filling agian.
The two forklifts are in use throughout the day, everyday, and operated by trained operatives who operate the forklifts in a very confined area allocated to container handling, as a result it requires much steering movement whilst maneovering and working in all weathers and at times in winter, floodlit conditions
These forklifts are a critical part of the operation and as such at least one machine must be in service at all times. Both machines being out of service at the same time would quickly bring waste operations throughout the city to a halt which could not be tolerated.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: