Contract Hire of Refuse Collection Vehicles

Contract Hire of Refuse Collection Vehicles

Contract Hire with Maintenance of Refuse Collection Vehicles, Miscellaneous Refuse Vehicles and Sweepers.

United Kingdom-Lichfield: Vehicles for refuse

2015/S 091-163163

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lichfield District Council
Staffordshire Procurement, District Council House, Frog Lane
For the attention of: Laura Kendall
WS13 6YU Lichfield
UNITED KINGDOM
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: www.staffordshire.gov.uk/purchasing

Address of the buyer profile: www.proactisplaza.com

Electronic access to information: www.proactisplaza.com

Electronic submission of tenders and requests to participate: www.proactisplaza.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract Hire with Maintenance of Refuse Collection Vehicles, Miscellaneous Refuse Vehicles and Sweepers.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental

NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Staffordshire County Council is undertaking this procurement process on behalf of Lichfield District Council.
Lichfield District Council are looking to contract hire 23 refuse vehicles, mechanical sweepers and other miscellaneous refuse vehicles for a period of 6 years and 2 months with an option to extend for a further 6 years and to include maintenance.

II.1.6)Common procurement vocabulary (CPV)

34144510, 34144430, 34144510, 34144511, 34144512, 50100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lichfield District Council are looking to contract hire 23 refuse vehicles, mechanical sweepers and other miscellaneous refuse vehicles for a period of 6 years and 2 months with an option to extend for a further 6 years and to include maintenance.
Vehicle requirements are as follows:
18 x 26 tonne refuse vehicles
2 x 18 tonne refuse vehicles
1 x 16 tonne refuse vehicle
1 x large compact sweeper
1 x 7.5 tonne refuse vehicle.
Estimated value excluding VAT: 11 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend for a further 6 years period after the initial 6 year and 2 month term.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 74 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the District Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using one or more of the Councils current financial assessors, n2check (www.n2check.com), Dun & Bradstreet (www.dnb.co.uk), Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Any economic operator being given an Above Average/Higher Than Average Risk rating or poorer, by one or more of the assessors used, may be rejected.Note:
1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct.
2.Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the ITT. SCC on behalf of LDC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
3. For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years.
Minimum level(s) of standards possibly required: The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP
Employers Liability 5 000 000 GBP.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PC576

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.6.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.6.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.6.2015 – 14:05

Place:

SCC Offices

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: SCC officers in attendance only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register follow the link to Proactis E-Tendering https://www.proactisplaza.com

If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Staffordshire County Council
UNITED KINGDOM
Telephone: +44 1785854656

Body responsible for mediation procedures

Staffordshire County Council
UNITED KINGDOM
Telephone: +44 1785854656

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Staffordshire County Council
UNITED KINGDOM
Telephone: +44 1785854656

VI.5)Date of dispatch of this notice:

7.5.2015

Enjoyed this post? Share it!