Contract is for a Fine Art Storage Supplier

Contract is for a Fine Art Storage Supplier

The contract covers removal and storage of the Collection in appropriately secure and climate controlled facilities.

United Kingdom-London: Storage and warehousing services

2017/S 150-310611

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Courtauld Institute of Art
4464432
Somerset House, Strand
London
WC2R 0RN
United Kingdom
Telephone: +44 7986042998
E-mail: moonstormconsulting@outlook.com
NUTS code: UKIInternet address(es):Main address: www.courtauld.ac.uk

Address of the buyer profile: www.courtauld.ac.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://lupc.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://lupc.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fine Art Storage Supplier.

Reference number: 1617/CC/Tender

II.1.2)Main CPV code

63120000

II.1.3)Type of contract

Services

II.1.4)Short description:

This contract is for a Fine Art Storage Supplier for The Courtauld Institute of Art.

The contract covers removal and storage of the Collection in appropriately secure and climate controlled facilities — see specification, from April 2018 to December 2020, and return of the majority of the Collection. Some parts of the Collection will be stored permanently for the remainder of the 25-year contract. Other spaces are required for the initial storage period, to include office spaces, workshops, study area and studio.

7/24/365 access and visitor management is required during the storage period.

Facilities must be within 90 minutes’ public transport travelling time of The Courtauld Institute of Art and potential suppliers must be an approved Regulated Agent under the United Kingdom Department for Transport Known Consignor Scheme or equivalent National scheme, and be capable of delivering the full specification.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

63120000
63121000
92500000
92510000

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

This contract is for a Fine Art Storage Supplier for The Courtauld Institute of Art during Phase I of the Courtauld Connects project. The client / employer is The Courtauld Institute of Art. See www.courtauld.ac.uk for further information about The Courtauld, its people, programmes and governance.

Storage is required mainly for the art collection owned by the Samuel Courtauld Trust (managed and cared for by The Courtauld Gallery as part of The Courtauld Institute of Art) but also to include The Courtauld Institute of Art’s small collection of artworks and items of antique furniture (‘the Collection’).

The Courtauld Gallery’s collection covers a variety of media and ranges in date from the medieval period to the present day. The Gallery’s collection is fully Designated. There are approximately 35,000 items, including some 550 paintings, 7,000 drawings, 27,000 prints and 550 works of sculpture and decorative art. The collection includes outstanding individual masterpieces as well as areas of sustained depth and quality. The collection is owned by the Samuel Courtauld Trust, an independently constituted charity and cared for by The Courtauld Institute of Art (‘The Courtauld’) and its Gallery.

The Institute’s directly owned works comprising c150 items consist of a range of decorative arts, objects, fine art and c100 items of furniture from the late 18th Century/early 19th Century.

The contract covers de-installation (where applicable) packing, decant/transport, unloading and storage of the Collection in appropriately secure and climate controlled facilities — see specification, for a period from April 2018 to December 2020 (approximately), and repacking, transport, unloading and re-installation (where applicable) of the majority of the Collection into the newly refurbished accommodation by December 2020. Some parts of the Collection will also be required to be stored permanently for the remainder of the 25-year contract. In addition, other spaces are required for the initial storage period (April 2018 — December 2020), to include office spaces, workshops, study area and studio.

7/24/365 access and visitor management is required to the Collection during the storage period for a variety of activities including for the purposes of outgoing and incoming loans as part of The Courtauld Gallery’s ongoing loans programme, study, retrospective documentation, cataloguing, re-fitting, conservation, photography, digitisation amongst others.

Suppliers must be able to provide suitable facilities within 90 minutes’ public transport travelling time of The Courtauld Institute of Art and demonstrate their ability to deliver the full specification, as well as being an approved Regulated Agent under the United Kingdom Department for Transport Known Consignor Scheme or equivalent National scheme.

The procurement is being managed by LUPC Consultancy (through Moonstorm Consulting Ltd) on behalf of The Courtauld Institute of Art.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2017
End: 31/10/2042
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/09/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/09/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority is using BravoSolution (an e-Tendering system) for this procurement.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address:www.hmcourts-service.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

04/08/2017

 

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