Contract Management of Northern Ireland Bus Shelter Estate
The current portfolio comprises a total stock of approximately 1 360 bus shelters, of which approximately 790 shelters have advertising.
United Kingdom-Belfast: Bus shelters
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
3 Milewater Road
For the attention of: William Moore
BT3 9BG Belfast
Telephone: +44 2890354017
General address of the contracting entity: www.translink.co.uk
Address of the buyer profile: http://www.translink.co.uk/Corporate/Procurement/
Electronic access to information: https://e-sourcingni.bravosolution.co.uk/
Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN0
II.1.5)Short description of the contract or purchase(s):
Translink is the brand name of the three operating companies, which operate integrated, scheduled bus and rail services in Northern Ireland, including cross-border and cross-channel links under a Public Service Obligation.
Translink is one of Northern Ireland’s largest employers, with 3 950 employees, 78.5 million passengers per annum and an annual turnover of >200 m GBP.
Bus Shelter Portfolio
Translink has recently been appointed as the Asset Partner on behalf of the Department for Regional Development (DRD), the Asset Owner, for the provision and maintenance of bus shelters in Northern Ireland. The existing contract is managed directly by DRD with the current contractor and expires 31.12.2015. The proposed new contract will commence 1.1.2016.
The current portfolio comprises a total stock of approximately 1 360 bus shelters, of which approximately 790 shelters have advertising. They are located throughout Northern Ireland in over 80 settlements with over 50 % within Greater Belfast.
The proposed new shelter contract will include Belfast Rapid Transit (BRT) shelters. This service is anticipated to be launched in autumn 2017, with approximately 90 new BRT halts being installed as part of BRT Phase 1 on Upper Newtownards Road, Albertbridge Road, Divis Street, Falls Road, Andersonstown Road, Stewartstown Road, Titanic Quarter and the city centre in Belfast. The BRT shelters will be fully funded by DRD. These new halts and interchanges will replace approximately 80 existing bus shelters, of which approximately 75 % will have advertising panels. The BRT infrastructure will be distinctive, of a high quality and design with integrated CCTV, ticketing, Real Time Passenger Information (RTPI) and ticket sales and validating facilities. The procurement process will include input from tenderers in response to the published BRT shelter output specification.
DRD strategy is to extend the BRT network to other areas of Belfast, subject to the success of Phase 1 and the availability of funding. It is anticipated that shelters associated with future BRT phases may fall within this contract term.
Translink wishes to appoint a Contractor to manage the Bus Shelter Portfolio. Management will include, but not be limited to: stock management; maintenance and repair, contract and financial reporting; data base management; maximising advertising revenue; stakeholder liaison; replacement shelter programme management; new shelter requests; planning issues; sustainability & efficiency measures; shelter inspection; condition reports; cleaning; maintenance; repair; and emergency call out.
Given the age profile of the current portfolio it is anticipated that a significant number of shelters may be due for replacement during the potential 10 year contract term. It is proposed that any capital expenditure required for the rolling replacement shelter programme and newly identified sites will not be provided by the contractor. However, responsibility for managing and implementing the programme will be placed with the contractor. Furthermore, implementation of the BRT shelter programme will be subject to completion of a successful tender exercise and DRD final approval. Therefore, the contractor will be required to provide a detailed pricing matrix, supported by a pricing methodology for the supply of current and future models of bus and BRT shelters and any associated hardware.
The Contract term is proposed to be for an initial 5 year period from 1.1.2016, with 2 separate 2 ½ year extensions, exercisable at Translink’s sole discretion, giving a potential 10 year contract term.
It is proposed that this contract will be revenue positive for Translink. Consequently Translink will invite in the ITT proposals that will maximise the revenue benefits to Translink.
II.1.6)Common procurement vocabulary (CPV)
II.2.2)Information about options
Description of these options: Initial 5 year period from 1.1.2016, with 2 separate 2 ½ year.
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting entity:
Bravo project reference 19896
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: The Translink Group may make a call for competition at the end of the fixed contract period or after option(s) have been taken up; the Translink Group reserve the right to make a call for competition at any point deemed appropriate by the Translink Group and may make no call for competition should the requirement no longer be classified by the Translink Group as recurring.
VI.2)Information about European Union funds
Let’s work together:
Follow us on Twitter at www.twitter.com/TranslinkB2B for opportunities worth 30 000 GBP or more;
Check out our website at www.translink.co.uk/Corporate/Procurement/
Participate in tenders at www.e-sourcingni.bravosolution.co.uk
1. Browse to the eSourcing portal: www.e-sourcingni.bravosolution.co.uk
2. Click the ‘Click here to register’ link;
3. Accept the terms and conditions and click ‘continue’;
4. Enter your correct business and user details;
5. Note the username you chose and click ‘Save’ when complete;
6. You will shortly receive an email with your unique password (please keep this secure);
7. Login to the portal with the username/password;
8. Click the ‘PQQs Open to All Suppliers’ link (these are PQQs open to any registered supplier);
9. Click on the relevant PQQ to access the content;
10. Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ over to the ‘My PQQs’ page (this is a secure area reserved for your projects only);
11. Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page;
12. You can now Reply or Reject (please give a reason if rejecting);
13. Note the deadline for completion, then follow the on-screen instructions to complete the PQQ.
If you require any further assistance the BravoSolution help desk is available Mon — Fri (8:00-18:00) on:
— Email: email@example.com
— Phone: uk +44 8003684850 Phone (outside UK): +44 2033496601.
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The contracting authority reserves the right not to award any contract as a result of this competition.
About the Translink Group:
Throughout the documentation, both ‘Translink’ and ‘Group’ refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHC) in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd.
The Translink Group provide integrated public transport across Northern Ireland. The organisation is one of Northern Ireland’s largest employers with approximately 4 000 employees and a turnover in excess of 168 m GBP. Over 81 million passenger journeys are made on Translink Group services each year.
VI.4.1)Body responsible for appeal procedures
Please see section VI.4.2
Body responsible for mediation procedures
VI.4.2)Lodging of appeals
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
Please see section VI.4.2
VI.5)Date of dispatch of this notice: