Contract Notice for Electronic Monitoring Hardware Services

Contract Notice for Electronic Monitoring Hardware Services

This contract notice is to inform the market of the competition by which the Authority intends to contract for the supply of electronic monitoring (EM) hardware solutions, including related infrastructure, firmware and software (EM Hardware Services).

United Kingdom-London: Data-processing machines (hardware)

2016/S 132-237327

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Justice (the Authority)
70 Petty France
United Kingdom
Contact person: For the attention of EM Procurement Team
NUTS code: UK
I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from another address:
Ministry of Justice
70 Petty France
United Kingdom
Contact person: Kirsty Madden
NUTS code: UK

Internet address(es):Main address:

Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Electronic Monitoring Hardware Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This contract notice is to inform the market of the competition by which the Authority intends to contract for the supply of electronic monitoring (EM) hardware solutions, including related infrastructure, firmware and software (EM Hardware Services), capable of monitoring a subject’s curfew, location and/or exclusion or inclusion from single or multiple areas as directed by the Authority.

This Contract Notice relates to the procurement activity for Electronic Monitoring Hardware Services only. This requirement forms part of an existing integrated contractor model, designed to deliver an end to end EM system and service. The existing integrated contract structure (below) has already been contracted, and these services are not included in the scope of this procurement.

The existing contract structure includes:

Electronic Monitoring and Field Services (including Service and System Integration);

Electronic Monitoring and Mapping Services;

Electronic Monitoring Network Services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The purpose of this Contract Notice is to:

Act as a call for competition and the Authority’s intention to manage a procurement;

Exercise to secure a sole supplier for the requirements as detailed in the tender documents.

The Authority is to use the CPN procedure in accordance with Regulation 29 of the Public Contracts Regulations 2015. Full details of the intended procurement time-scales will be provided in the tender documentation, however the outline requirements will be as follows:

Expressions of interest:

All potential bidders are to submit an expression of interest request via the procurement portal found at:

On receipt of this expression of interest, the Pre-Qualification Questionnaire (PQQ) will be provided.

Pre-Qualification Questionnaire:

All potential bidders will be asked to submit a completed Pre-Qualification Questionnaire. This will be evaluated according to the instructions provided in the PQQ and a number of bidders will be down-selected to the next stage of the procurement process.

Invitation to Submit an Outline Proposal (ISOP):

All bidders down-selected from the PQQ stage will be provided with tender and contract documentation to enable them to submit an outline proposal of their solution. This will have the technical and business requirements detailed sufficiently, with additional details on specific areas which will be subject to negotiation during the process. They will also be asked to provide a number of units which will be subject to testing. The specific testing requirements will be detailed in the ISOP documentation. A Bidder Day to discuss the next stage of the procurement process is planned for September 2016.


The testing of hardware units and legal support submissions will be undertaken in accordance with the ISOP documentation. Bidders which supply successfully tested units will proceed to the next stage of the competition, and bidders who provide hardware which does not pass the tests will be deselected at this stage.


Selected areas of requirements (as detailed in the ISOP) will be subject to discrete negotiation seminars. Once these have been completed, final documentation will be provided to those bidders remaining in the competition. The negotiation sessions will focus on bidders’ offers and obligations relating to integration with the existing Electronic Monitoring platform, supply chain capability and mobilisation of the full solution, evidential integrity and financial impact.

Invitation to Submit Final Tender (ISFT):

The final documentation shall be issued to those bidders remaining in the competition, and they will be asked to submit their final and fixed proposal, which will be evaluated according to the instructions as provided in the ISFT documentation.

Preferred Bidder:

After evaluation, a Preferred Bidder will be selected.

Before expressing an interest in this competition, bidders should read the associated documentation which provides a high level overview of the scope and context for this initiative, and details the minimum requirements expected for the solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Contract Term will be for a period of 36 months with 3 optional 12 months extensions (3 + 1 + 1 + 1).

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Contract Term will be for a period of 36 months with 3 optional 12 months extensions (3 + 1 + 1 + 1).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/08/2016
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This procurement is to contract with 1 supplier for:

Electronic Monitoring Hardware Services:

Each of the suppliers to the existing contract structure are in addition also bound by a multi-party Integration Agreement. The successful bidder for Electronic Monitoring Hardware Services contract will also be required to enter into the Integration Agreement.

Tendering and award restrictions:

In accordance with the Authority’s stated restrictions in the earlier procurement exercise the Electronic Monitoring and Field Services provider (as a single bidder, part of a consortium or special purpose vehicle or as a sub-contractor) will be precluded from expressing an interest in, and bidding for the Electronic Monitoring Hardware Services contract (and this preclusion shall also apply to (a) the subsidiary and holding companies of the Electronic Monitoring and Field Services provider (as defined by s1159 Companies Act 2006).

As stated in Section I.2) the Authority is purchasing on behalf of itself and depending on the model, goods and/or services may also be supplied to other Government Agencies or Departments, Executive Agencies and Non Departmental Public Bodies in the UK (including any statutory successors or new bodies created following organisational change). A full list of these bodies can be found at: but is inclusive of the following contracting authorities:

— Her Majesty’s Courts and Tribunals Service (HMCTS);

— National Offender Management Service (NOMS);

— Home Office;

— Youth Justice Board (YJB);

— Special Immigration and Appeals Commission (SIAC).

This shall include successor bodies and bodies resulting from organisational change. The Authority intends to permit public bodies to use the services purchased under this contract notice. This includes:

— Police constabularies.


The Authority will be performing events through its e-Sourcing Portal known as Bravo. The e-Sourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Pre-Qualification Questionnaire and Tender responses via the internet rather than in paper form (where they have been invited to respond).

Bidders Instructions: How to Express Interest in this Tender:

Register your company on the e-Sourcing Portal (this is only required once):

1) Browse the e-Sourcing Portal: and click the link to register;

2) Accept the terms and conditions and click ‘continue’. (Bidders will be required to accept a separate user agreement specific to the Ministry of Justice as part of the pre-qualification questionnaire);

3) Enter your correct business and user details;

4) Note the username you chose, and then click ‘Save’ when complete;

5) You will shortly receive an email with your unique password (please keep this secure).

Express an Interest in the Tender:

1) Login to the Portal with the username/password;

2) Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier);

3) Click on the relevant PQQ/ ITT to access the content using the following:

PQQ Code — To Insert;

Project Code — To Insert;

4) Click the ‘Express Interest’ button at the top of the page. This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only);

5) You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. Instructions on how to submit a tender will be provided in the procurement documents.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will provide a minimum Standstill Period of 10 calendar days following electronic notification (a minimum of 15 calendar days for any other means of communication) following the award decision. Appeals and challenges by unsuccessful applicants should be communicated through the Ministry of Justice e-Sourcing portal (Bravo).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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