Contract for the Servicing and Maintenance of Air Conditioning

Contract for the Servicing and Maintenance of Air Conditioning

This contract is for the both the planned preventative and the responsive maintenance of Air Conditioning and Ventilation equipment.

United Kingdom-Stafford: Cooling and ventilation equipment

2017/S 151-312901

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Staffordshire County Council
Two Staffordshire Place
Stafford
ST16 2DH
United Kingdom
E-mail: matthew.sutton@staffordshire.gov.uk
NUTS code: UKG
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PC721 — Contract for the servicing and maintenance of air conditioning and air handling equipment.

Reference number: PC721

II.1.2)Main CPV code

42500000

II.1.3)Type of contract

Services

II.1.4)Short description:

Overall description — This contract is for the both the planned preventative and the responsive maintenance of Air Conditioning and Ventilation equipment, including but not limited to Air Conditioning, Air Handling Units, Heat Recovery Systems and Extract Systems and all associated ducting and dampers.

II.1.5)Estimated total value

Value excluding VAT: 1 060 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

42510000
42113130

II.2.3)Place of performance

NUTS code: UKG
Main site or place of performance:

Staffordshire.

II.2.4)Description of the procurement:

Overall description — This contract is for the both the planned preventative and the responsive maintenance of Air Conditioning and Ventilation equipment, including but not limited to Air Conditioning, Air Handling Units, Heat Recovery Systems and Extract Systems and all associated ducting and dampers.

During the contract there may be a requirement to carry out TM44 Energy Surveys at sites which have air conditioning systems with over 12 kW of cooling. As required by Article 9 of the Energy Performance of Buildings (Certificates and Inspections) Regulation 2007. As and when such surveys become due, the successful supplier will be required to provide prices separate from the tender rates to carry out the survey and produce the required report at each site as and when required.

The tender shall be for the provision of all labour, specified materials, transport etc. for the maintenance of Air Conditioning and Ventilation Equipment in establishments within the administrative area of Staffordshire County Council as detailed in the schedule. This is a semi comprehensive contract and the tender shall include for a specified number of regular maintenance visits per annum as detailed in the schedule to keep the units in 100 % working order.

All planned maintenance shall be in accordance with the manufacturer’s recommendations the relevant British Standards and Codes of Practice and the current Health and Safety Legislation and include the additional requirements of this contract where applicable.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 060 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

12 month prior to the final expiry date.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As described in procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

None.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Staffordshire County Council goods and services terms.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 months prior to the expiry period.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
Two Staffordshire Place
Stafford
ST16 2DH
United Kingdom
E-mail: matthew.sutton@staffordshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/08/2017

 

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