Contract for the Supply of a Library Management System

Contract for the Supply of a Library Management System

Gateshead Council require a fit for purpose replacement for its existing Library Management System.

United Kingdom-Gateshead: Library management system

2016/S 089-156044

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Borough Council of Gateshead
Corporate Procurement, 1st Floor, Civic Centre, Regent Street
Gateshead
NE8 1HH
UNITED KINGDOM
Contact person: Lindsay Rosul
Telephone: +44 1914335985
E-mail: lindsayrosul@gateshead.gov.uk
NUTS code: UKC2

Internet address(es):Main address: www.gateshead.gov.uk

Address of the buyer profile: www.nepoportal.org

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://www.nepoportal.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Supply of a Library Management System.

Reference number: A9CC-MW25D6

II.1.2)Main CPV code

48161000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Gateshead Council require a fit for purpose replacement for its existing Library Management System.

The Contract is to be awarded in perpetuity (with a minimum 3 year period) operating without limit of time until terminated in accordance with the terms and conditions of the Contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKC1

II.2.4)Description of the procurement:

Gateshead Council require a fit for purpose replacement for its existing Library Management System. The replacement system must be live by the time the current contract expires on 30.9.2017.

Gateshead Council’s library service consists of 11 ‘core’ Council libraries, a mobile library, 5 libraries run by volunteer associations, and a readers at home service provided by RVS, for Gateshead residents unable to access a local library. In addition we have a thriving offer for children and young people, and a popular events programme including a good range of author visits, which over 60 000 people attend each year. Our online service is well established and we currently issue around 10 000 e-books and e-audio books each year.

By implementing a new system the Council hope to achieve the following:

— Reduction in ongoing revenue costs;

— An increased efficiency for day to day/ administrative tasks;

— Improved visibility of the Library Service by the general public;

— Improved customer experience through ease of use and functionality;

— A fresh, modern interface which can be easily updated;

— Transfer to an externally hosted solution;

— Improved promotion of e-books and other e-resources.

In perpetuity (with a minimum 3 year period) operating without limit of time until terminated in accordance with the terms and conditions of the Contract.

It is anticipated this contract will be awarded in approx. November 2016. Between November 2016 and September 2017 the Successful Supplier will work with the Council to complete a thorough implementation process to ensure the Council have the new system live on 1.10.2017.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2017
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement process is being managed electronically through the councils e-tendering system. Tenders will only be available and bids must be submitted using the internet.

To register interest in this contract and to obtain the relevant tender documents please go to www.nepoportal.org A9CC-MW25D6 and search for Contract Ref A8BE-8PMIKM and click to express an interest.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/06/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 14/07/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Borough Council of Gateshead
Civic Centre, Regent Street
Gateshead
NE8 1HH
UNITED KINGDOMInternet address:http://www.gateshead.gov.uk

VI.4.2)Body responsible for mediation procedures

The Borough Council of Gateshead
Civic Centre, Regent Street
Gateshead
NE8 1HH
UNITED KINGDOMInternet address:http://www.gateshead.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

The Borough Council of Gateshead
Civic Centre, Regent Street
Gateshead
NE8 1HH
UNITED KINGDOMInternet address:http://www.gateshead.gov.uk

VI.5)Date of dispatch of this notice:

04/05/2016

 

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