Contract to Supply Walking Aids

Contract to Supply Walking Aids

Crutches. Walking Frames. Walking Sticks. Tetrapods.

United Kingdom-Cardiff: Walking aids

2016/S 081-143939

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust (as host of NWSSP Procurement Services)
4th Floor, Companies House, Crown Way
For the attention of: Pinnell Alice (NWSSP Procurement Central PAD)
CF14 3UB Cardiff
UNITED KINGDOM
Telephone: +44 2920903882
E-mail: alice.pinnell@wales.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Abertawe Bro Morgannwg University Health Board

Aneurin Bevan University Health Board

Cardiff and Vale University Health Board

Cwm Taf University Health Board

Betsi Cadwaladr University Health Board

Hywel Dda University Health Board

Powys Teaching Health Board

Velindre NHS Trust

Welsh Ambulance Services NHS Trust

Public Health Wales

Isle of Anglesey County Council

Bridgend County Borough Council

Blaenau Gwent County Borough Council

The City of Cardiff Council

Caerphilly County Borough Council

Carmarthenshire County Council

Conwy County Borough Council

Ceredigion County Council

Denbighshire County Council

Flintshire County Council

Gwynedd Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

City and County of Swansea Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

AW4868 Walking Aids.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 298 045,88 GBP

II.1.5)Short description of the contract or purchase(s)

It is Procurement Services intention to provide a four year contract for walking aids to include but not exclusive to the following items:
Crutches
Walking Frames
Walking Sticks
Tetrapods
Four Wheel Rollators
Paediatric Walking Aids
Contract is due for award 1.7.2016.

II.1.6)Common procurement vocabulary (CPV)

33141720

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Will be specified in the invitation to tender.

II.2.2)Information about options

Options: yes
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Elbow Crutch Standard Handle

1)Short description

2)Common procurement vocabulary (CPV)

33141710

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 4 Lot title: Trough Crutch — Adjustable

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 5 Lot title: Aluminium Walking Stick — Standard and Biometric/Ergonomically Handled

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 7 Lot title: Tetrapod

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 8 Lot title: Walking Frame Standard

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 10 Lot title: Trough Walking Frame

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 11 Lot title: Walking Frames with padded forearm platform

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 12 Lot title: Four-Wheeled Rollator Standard

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 14 Lot title: Children’s Elbow Crutch — Adjustable

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 15 Lot title: Children’s Walking Frames

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 16 Lot title: Children’s Posterior Posture Walker

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 17 Lot title: Children’s Rollator

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 13 Lot title: Four Wheeled Rollator Heavy Duty

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 9 Lot title: Walking Frame Heavy Duty

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 6 Lot title: Aluminium Walking Stick — White Standard Handle

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Elbow Crutch — Biometric/Ergonomic shaped handle

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3 Lot title: Elbow Crutch — Heavy Duty

1)Short description

2)Common procurement vocabulary (CPV)

33141720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified saved that in the case of consortia or other grouping of more than one legal entity, one party must act as prime contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to access this tender:
1. Register your company on the eSourcing portal (this is only required once)

Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register,

Accept the terms and conditions and click Continue,
Enter your correct business and user details,
Note the username you chose and click Save when complete,
You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
Login to the portal with the username/password,
Click the ITTs open to all suppliers link. (these are invitations to tender open to any registered supplier),
Click on the relevant ITT to access the content,
Click the Express interest button at the top of the page,
This will move the ITT into your my ITTs page. (This is a secure area reserved for your projects only),
You can now access any attachments by clicking buyer attachments in the ITT details box.
3. Responding to the tender
Click my response under ITT details, you can choose to create response or to decline to respond (please
give a reason if declining),
You can now use the messages function to communicate with the buyer and seek any clarification,
Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the submit response button at the top of the page. If you require any further
assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: NHS Wales Shared Services Partnership — Procurement Services are considering utilising an electronic auction as part of the evaluation process and further information will be provided within the tender documents if appropriate.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 018-027241 of 27.1.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and
1. Use an electronic reverse auction.
2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet.
3. The contracting authority is not bound to award a contract in whole or part.
4. The contracting authority will not bear the tender costs of any of the tenderers.
5. In reference to I.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
6. The authority reserves the right to award via a series of lots/baskets which will be specified in the tender and reserves the right to evaluate each lot/basket as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots.
7. Prospective suppliers should note that NHS Wales Shared Services Partnership — Procurement Services is part of Velindre NHS Trust acting on behalf of participating NHS organisations in Wales.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority’s website:www.procurement.wales.nhs.uk/supply/terms

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.4.2016

 

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