Contract for Virtual Learning Environment

Contract for Virtual Learning Environment

Bidders are invited to bid for the supply and implementation of a web-based VLE that will support all digital aspects of learning at Bournemouth University.

United Kingdom-Bournemouth: Software package and information systems

2016/S 091-163627

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bournemouth University
Studland House, 12 Christchurch Road
Contact point(s):
BH1 3NA Bournemouth

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Contract for Virtual Learning Environment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Bournemouth University.

NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 10
Justification for a framework agreement, the duration of which exceeds four years: Due to the complexity of the requirement and investment required of the suppliers and the University.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 750 000 GBP

II.1.5)Short description of the contract or purchase(s)

Type of procedure: Competitive procedure with negotiation (regulation 29).
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
Bournemouth University:
At Bournemouth University, our vision is ‘“Creating the most stimulating, challenging and rewarding university experience in a world-class learning community by sharing our unique fusion of excellent education, research and professional practice and inspiring our students, graduates and staff to enrich the world.” At the heart of this vision is a powerful fusion of research, education and professional practice, creating a unique academic experience where the sum is greater than the component parts. By combining inspirational teaching, world-class research and the latest thinking in the professions, we create a continuous and fruitful exchange of knowledge that stimulates new ideas, learning and thought-leadership.

Bournemouth University has its origins in the early part of the 20th century with the foundation of the former Bournemouth Municipal College. Our modern history began in the 1970s with the creation of the Bournemouth College of Technology. Construction of the new buildings on what was the largest farm in Talbot Village, and is now Bournemouth University’s Talbot Campus, was completed by September 1976. The College was renamed the Dorset Institute of Higher Education and, in 1990, was designated Bournemouth Polytechnic. We became Bournemouth University in November 1992.

Bournemouth University has grown to a community of over 18 300 students of whom 1 500 are from 130 countries outside the EU. Within the next 10 years, BU expects student numbers to increase above 20 000.
With our Lansdowne Campus near the centre of Bournemouth and our Talbot Campus 3 miles inland on the boundary of Bournemouth and Poole, Bournemouth University is an important player in the local economy. Bournemouth is a long-established tourist destination and as Britain’s premier seaside holiday resort, attracts visitors from the UK and beyond.
We have c 1 500 staff and an annual turnover of c 135 000 000 GBP.
Bournemouth University’s profile is increasingly national and international as its academic achievements become widely recognised.
The University comprises 4 Faculties:
— Health and social sciences;
— Management;
— Media and communication;
— Science and technology.
1.1. The purpose of this pre-qualification questionnaire (PQQ) is to assist Bournemouth University (BU) in short-listing potential Bidders to be invited to tender for a Virtual Learning Environment (VLE).
1.2. This procurement is a competitive negotiated procedure for the purposes of the Public Contracts Regulations 2015.
1.3. Bidders are invited to bid for the supply and implementation of a web-based VLE that will support all digital aspects of learning at BU. The solution will include:
— Course administration including content creation and course import;
— Assessment, assignment submission, marking and feedback;
— Synchronous collaboration tools;
— Group activity tools including wi-ki;
— Mobile access to system for faculty staff and students;
— Learning object repository for content sharing between courses;
— Embedded streaming video and video storage;
— Bidder provided integration with other institutional systems such as TurnItIn, Campus Pack, Panopto, Talis Aspire and MindLinks;
— Bidder interface compliance with Learning Tools Interoperability (LTI) LTIv2+ specification for integration extensibility;
— Bidder interface to core Student, Staff and curriculum data via BU Data Exchange (DX);
— Student and Staff authentication via Active Directory / Single Sign On;
— Support for calendar integration.
More extensive requirements information is available in Schedule 3 — Functional Requirements — which is available in draft form in this document. These requirements will be finalised ahead of the publication of the ITN and are provided at this point for information only.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48190000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To provide Bournemouth University with a VLE system.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ available at

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ available at

Minimum level(s) of standards possibly required: As per PQQ available at

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As per PQQ available at

Minimum level(s) of standards possibly required:

As per PQQ available at

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The type of procedure: Competitive with negotiation (regulation 29).
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 10 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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