Contractor Cleaning Services Bedford

Contractor Cleaning Services Bedford

Contractor cleaning services for bpha Limited to include cleaning of communal areas in properties of multiple occupancy and external window cleaning at various properties.

United Kingdom-Bedford: Cleaning services

2015/S 015-023034

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

bpha Limited
Unit 23-24, Bedford Heights, Manton Lane
For the attention of: Stephen Storey (Contracts Manager) or Alex Liburd (Contracts Officer)
MK41 7BJ Bedford
UNITED KINGDOM
Telephone: +44 1234221273
E-mail: tenders@bpha.org.uk

Internet address(es):

General address of the contracting authority: http://www.bpha.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contractor Cleaning Services — bpha/CCS/2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Central and Eastern England with main works in Bedfordshire, Buckinghamshire and Cambridgeshire.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contractor cleaning services for bpha Limited to include cleaning of communal areas in properties of multiple occupancy and external window cleaning at various properties.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Contractor cleaning services to selected bpha properties for a contract term of 10 years (a rolling break clause will apply).
Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a 10 year term but will incorporate a rolling 6 month break clause. Full details will be referred to in the tender documents.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any guarantees and the like will be set out in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of financial conditions and payment arrangements will be set out in the PQQ and tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No consortium bids will be considered by the Contacting Authority. Expressions of interest will only be considered from one service provider.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract is likely to be subject to measurement against key performance indicators (KPIs), details of which will be set out in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available and should be requested by e-mail to the address listed in Section I.1 and must be returned to the specified persons by the date stipulated at Section IV 3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available and should be requested by e-mail to the address listed in Section I.1 and must be returned to the specified persons by the date stipulated at Section IV 3.4.
Minimum level(s) of standards possibly required: Will be as detailed in the pre-qualification questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available and should be requested by e-mail to the address listed in Section I.1 and must be returned to the specified persons by the date stipulated at Section IV 3.4.
Minimum level(s) of standards possibly required:
Will be as detailed in the pre-qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: To an organisation or persons competent in the cleaning of buildings, specifically in respect of the cleaning of high-rise windows through the use of contractor supplied access and fall arrest systems.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Will be as detailed in the pre-qualification questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

bpha/CCS/2015

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.3.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

It is anticipated that the contract will be let on a measured term contract basis (JCT2011 Edition). The Contracting Authority reserves the right to cancel the procurement and not to proceed with award at any stage of the process. The Contracting Authority does not give any guarantee of the amount of work to be requested as part of any contract awarded. Any contract values referred to within this notice are indicative and are not guaranteed.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal in relation to the award of this contract should be directed to the person or persons named in Section I.1. The Contracting Authority will allow a period of at least 10 calendar days between the date it gives the candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight on the second day of the ten day standstill period, the Contracting Authority receives a request in writing from a candidate as to why it was unsuccessful, the Contracting Authority is required to provide additional information to the candidate. That information must be provided at least three working days before the expiry of the 10 day standstill period, although the standstill period may be extended if it is not possible to provide such information to the candidate within these time-scales. An aggrieved applicant who claims it has suffered or risked loss, as a result of a breach by the Contracting Authority of its duties under the Public Contract Regulations 2006, may take proceedings in the High Court. Any such proceedings must be brought promptly and, in any event, within 3 months from the date on which the alleged grounds for bringing proceedings first arose, unless otherwise extended by the Courts.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

19.1.2015

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