Contractor Procurement for University of Manchester

Contractor Procurement for University of Manchester

Fallowfield Student Accommodation Development – Contractor Procurement.

United Kingdom-Manchester: Construction work for university buildings

2015/S 105-190077

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Manchester
Oxford Road
Contact point(s): NUTS Code — UKD3
M13 9PL Manchester
UNITED KINGDOM
Telephone: +44 1612752160
E-mail: procurement@manchester.ac.uk
Fax: +44 1612752961

Internet address(es):

General address of the contracting authority: www.manchester.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofmanchester/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofmanchester/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofmanchester/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fallowfield Student Accommodation Development – Contractor Procurement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Fallowfield Residential Campus is the University’s largest and most popular destination for student living, currently providing 3,251 bed-spaces, 1,113 of which will be retained, across its 29 hectare site. The Fallowfield Campus supplies a large component of first year residential provision and is well regarded for its ability to provide a social, supportive and safe environment for students. The western boundary is Wilmslow Road, one of Manchester’s key artery routes, which links the Fallowfield Campus to the University’s Oxford Road site 2 miles north on the fringe of the city centre.

The redevelopment of the Fallowfield Campus is a key objective for the University in its quest to become a top 25 global research university as set out in its strategic plan, Manchester 2020 (http://documents.manchester.ac.uk/display.aspx?DocID=14744).

To enable it to achieve this objective, in 2014 the University entered into a Collaboration Agreement with the Sponsor, Mubadala Infrastructure Holding Company LLC (a subsidiary of Mubadala Development Company), for the redevelopment of the Fallowfield Campus whereby it was agreed that the Sponsor will provide the funding for the redevelopment and the University will procure and manage the design and construction of the works.
Mubadala Infrastructure Development Company (Mubadala) is an investment and development company dedicated to supporting the economic diversification of Abu Dhabi through long-term, capital-intensive investments. Wholly-owned by the Government of Abu Dhabi, Mubadala was created in 2002 to generate sustainable financial returns for its shareholder and deliver socioeconomic benefits to Abu Dhabi.
The University aims to significantly enhance the student experience through a replanning of the Fallowfield Campus, diversifying the range of services and facilities — creating a vibrant student village with hub facilities that support residents on site and the student population within the wider Fallowfield area.
The Campus currently comprises;
— 3,251 student Bedrooms, circa 1,111 of which will be retained to provide good quality accommodation to students;
— the Central Catering Unit for the whole of the university and local site maintenance, (The Limes);
— one of the University’s main sports facilities, the Armitage Centre;
— a conference centre and hotel, Chancellors; and
— the Firs Experimental Gardens.
Much of the residential accommodation on the Fallowfield site dates from the 1960’s and does not now meet the expectations of students or their parents. The site is underutilised and is capable of accommodating additional student numbers which in turn would support the provision of new, essential support facilities, for example new student hub facilities, which would also serve the needs of the wider student population in the Fallowfield area.
The University’s goal is to enhance the strengths of the Campus by replacing much of the existing accommodation with modern and well-designed residences that meet the needs of students today and in the future, complemented with the right support services and amenities.
The Vision for the Fallowfield Residential campus is:
— to design, construct and operate the campus in a manner that protects the environment and the health and safety of the students, employees and the public, that conserves natural resources and energy and promotes the health and safety of the University of Manchester community;
— financially and commercially viable — a development that ‘takes care of itself’;
— a unique, vibrant, modern student village that is a showcase for potential students — a place where everyone wants to live;
— diverse range of residential offers, a great range of facilities — a place for everyone;
— enhances with the wider Fallowfield area and encourages community — a place where everyone has a sense of belonging;
— development which can be built and maintained safely, easily and phased — a construction project that minimises disturbance to residents, users and neighbours;
— high quality design that is cost effective, durable, well considered and can be maintained and operated easily and efficiently — a place that lasts; and
— contributes to local employment and skills — a project the identifies and creates opportunities to benefit Manchester.
Start date of contract: 1.6.2016 End date of contract: 31.5.2019
The contract will not be open to other purchasers.
Procurement documentation can be found electronically at the following address:

https://in-tendhost.co.uk/universityofmanchester/aspx/Home

Type of procedure:
Competitive procedure with negotiation
The Contracting Authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

II.1.6)Common procurement vocabulary (CPV)

45214400, 45210000, 45110000, 45451000, 45112700, 71500000, 71000000, 71541000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The projected value of the project is between 120 000 000 GBP and 140 000 000 GBP.
This figure is the University’s best estimate of works at this given time.
Estimated value excluding VAT:
Range: between 120 000 000 and 140 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.6.2016. Completion 31.5.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If it is considered appropriate by the University, an indemnity, guarantee, bond or other form of appropriate security may be required from the successful tenderer.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Procurement Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The University’s particular requirements will be set out in the tender documentation but it should be noted that the University reserves the right to require groupings of economic operators to take a particular legal form or to require a single operator to take primary liability for a contract to be performed by a group of economic operators or to require each party to undertake joint and several liability in respect of the entire contract irrespective of the form the grouping takes.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 57 of the Public Contracts Regulations 2015 as amended and as set out in the Pre-Qualification Questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 58 of the Public Contracts Regulations 2015 as amended and as set out in the PQQ.
Minimum level(s) of standards possibly required: In accordance with Regulation 58 of the Public Contracts Regulations 2015 as amended and as set out in the PQQ.
Minimum level(s) of standards possibly required: Information as detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information as detailed in the PQQ.
Minimum level(s) of standards possibly required:
Information as detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: Type of procedure:
Competitive procedure with negotiation
The Contracting Authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
The University intends to invite 4 candidates to participate in the ITN on the basis of the ranking of candidates at PQQ stage at which the criteria referred to in Regulation 65 of the Public Contract Regulations 2015, as amended will be assessed and marked.
In the event that candidates’ scores are tied resulting in the maximum number to be shortlisted 4 being exceeded, a tiebreaker exercise will be conducted by the University. Those candidates who are tied will be separated by their scores received in the following sections (in order of precedence):
—7.1 — Previous Experience Projects — Student residential schemes, Project currently on site or completed within last 5 years
—7.2 — Previous Experience Projects — Modular or Repetitive Construction schemes e. g. Non-student residential accommodation projects / Hotels / Single living accommodation, Project currently on site or completed within last 5 years
—7.3 — Previous Experience Projects — University Experience (Non-residential), Project currently on site or completed within last 5 years
Candidates who are tied will be first separated by the scores they received for Question 7.1 if candidates are still tied, this process will be repeated for the other sections in order as laid out above. This process will continue until the maximum number of candidates to be shortlisted has been reached with no ties.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2015/1022/Fallow-Construction-PM-SR

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.6.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.6.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 30.6.2015 – 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Section II.2.1 — Total quantity or scope.
The value range set out in this section is an estimate and indicative only.
Section III.2.2 — Economic and financial capacity.
Instead of setting minimum levels of turnover for candidates to satisfy in order to pre-qualify, the University will be using the unique Construction-line notation formula which has been developed over a period of years by key buyers, industry leaders and government bodies. The formula looks at a supplier’s financial standing for successfully delivering contracts to a certain value. The notation is calculated as the lowest of 3 calculations that bring together the last reported annual turnover, net assets and the highest value project referenced in the PQQ (details of how the calculation is made are set out in the MOI). For those candidates who are registered with Construction-line, their existing notation value for the building general category will be used for evaluation purposes. For those candidates who are not Construction-line registered the notation formula will be applied to the information provided within the PQQ.
In order for candidates to pass the financial section of the PQQ they must have a notation value of 100 000 000 GBP within at least one of the categories of work specified in the PQQ. The Construction-line notation value has been set at 100 000 000 GBP which takes into account the value of the project.
In the event of a PQQ response from a consortium, the collective total of each members’ notation value must be at least 100 000 000 GBP within at least one of the categories of works specified in the PQQ. In addition, each individual member of the consortium must have a notation value of at least 50 000 000 GBP within at least the Constructionline categories as specified in the PQQ document. Please refer to the PQQ descriptive document for full details of how a PQQ response from a consortium will be assessed.
Section II.3 — Duration of the contract or time limit for completion
The construction will be phased as below:
Phase 1a June 2016 — May 2018
Phase 1b May 2017 — May 2019
The dates set out in section II.3 and above are indicative only and subject to change during the negotiation period and contractors proposals.
Other additional information.
In-Tend: Candidates will be required to register with www.intendhost.co.uk/universityofmanchester to take part in the tender process. Once registered, candidates must download the relevant PQQ, complete and then upload documents. Registration details along with the PQQs can also be accessed through the Procurement Office web site at www.campus.manchester.ac.uk/procurement. The University will be using Constructionline in the pre-qualification process. If however a candidate is not registered with Constructionline they will be instead asked to provide the relevant information in their pre-qualification questionnaire.Right to Cancel: The University reserves the right to discontinue the procurement process at any time, which shall include the right not to award a contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the contract in part, or to call for new tenders should it consider this necessary.
Transparency: The University is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR) and may be required to disclose information received in the course of this procurement under FOIA or the EIR.
Costs: The University shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this notice, or in the negotiation, completion or submission of any tender, irrespective of the outcome of the competition or if the competition is cancelled or postponed.
Times/dates: All dates, time periods and values specified in this notice are provisional and the University reserves the right to change these.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.5.2015

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