Contracts for Home to School Transport Services in Swansea

Contracts for Home to School Transport Services in Swansea

Contracts for Home to School Transport Services within the City and County of Swansea. The Invitation to Tender comprises 5 Lots.

United Kingdom-Swansea: Transport services (excl. Waste transport)

2017/S 184-377153

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City and County of Swansea
The Guildhall
Swansea
SA1 4PE
United Kingdom
Telephone: +44 1792636330
E-mail: barrie.gilbert@swansea.gov.uk
NUTS code: UKL18
Internet address(es):Main address: www.swansea.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contracts for Home to School Transport Services (SH 18-23).

Reference number: CCS/17/056

II.1.2)Main CPV code

60000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Contracts for Home to School Transport Services within the City and County of Swansea.

The Invitation to Tender comprises 5 Lots.

Contracts for all Lots are expected to commence on 26.2.2018 and terminate on the final day prior to the half-term holiday in February 2022. The Council may, at its sole discretion, extend the contract for any Lot by a further period of up to 12 months.

See Tender Documents for full details.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Route 607

Lot No: 3

II.2.2)Additional CPV code(s)

60000000
60130000
60140000
60170000
60172000
60112000
60100000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea, Wales, UK.

II.2.4)Description of the procurement:

See Tender Documents for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract may be extended for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Route 370

Lot No: 2

II.2.2)Additional CPV code(s)

60000000
60130000
60140000
60170000
60172000
60112000
60100000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea, Wales, UK.

II.2.4)Description of the procurement:

See Tender Documents for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract may be extended for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Route 696

Lot No: 4

II.2.2)Additional CPV code(s)

60000000
60130000
60140000
60170000
60172000
60112000
60100000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea, Wales, UK.

II.2.4)Description of the procurement:

See Tender Documents for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract may be extended for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Route 845

Lot No: 5

II.2.2)Additional CPV code(s)

60000000
60130000
60140000
60170000
60172000
60112000
60100000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea, Wales, UK.

II.2.4)Description of the procurement:

See Tender Documents for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract may be extended for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Route 332B

Lot No: 1

II.2.2)Additional CPV code(s)

60000000
60130000
60140000
60170000
60172000
60112000
60100000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea, Wales, UK.

II.2.4)Description of the procurement:

See Tender Documents for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract may be extended for up to an additional 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See Tender Documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Six to 12 months prior to conclusion of contracts.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk). You will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1. Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the ‘Suppliers register here’ link.

— Enter your correct business and user details.

— Note the username you chose and click ‘Save’ when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click ‘continue’.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the ‘ITTs Open to All Suppliers’ link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.

— This will move the ITT into your ‘My ITTs’ page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3. Responding to the invitation to tender:

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:-

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684852

The ITT code required to locate this tendering opportunity is: itt_64030.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=70418

(WA Ref:70418)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

City and County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

City and County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
United Kingdom

VI.5)Date of dispatch of this notice:

22/09/2017

 

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