Contracts for Kent and Medway Patient Transport Services

Contracts for Kent and Medway Patient Transport Services

Kent and Medway CCG’s seek to award three separate individual contracts for the 3 Lots shown below for the transport of patients within the Kent Medway area.

United Kingdom-Dorking: Health services

2015/S 087-157440

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Commercial Solutions on behalf of Kent and Medway Clinical Commissioning Groups
The Atrium, Curtis Road
RH4 1XA Dorking
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.commercialsolutions-sec.nhs.uk/

Address of the buyer profile: http://www.commercialsolutions-sec.nhs.uk/

Electronic access to information: https://commercialsolutions.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://commercialsolutions.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Kent and Medway Clinical Commissioning Groups
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Kent and Medway Patient Transport Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Kent and Medway and London.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Kent and Medway CCG’s seek to award three separate individual contracts for the 3 Lots shown below for the transport of patients within the Kent Medway area. Award can be made to a single operator or as a partnership for each individual Lot.
Each contract shall be treated separately and bidders should clearly resource this separately and not be reliant on resource from any other contract that could be won under this procurement.

II.1.6)Common procurement vocabulary (CPV)

85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total lots: 3 as described above. The contracts can be extended for a further 3 years upon expiry of the initial 6 year period.
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1Lot title: All Kent and Medway general specification for non-urgent patient service

1)Short description

This covers the following organisations:
a) East Kent Hospitals University Foundation Trust
b) Maidstone & Tunbridge Wells NHS Trust
c) Medway NHS Foundation Trust
d) Medway Community Healthcare (MCH)
e) Kent Community Health NHS Foundation Trust
f) The following CCG’s:
— Medway
— Swale
— Canterbury and Coastal
— Ashford
— Thanet
— South Kent Coast
— West Kent
The Commissioning CCGs are: Medway, Swale, Canterbury and Coastal, Ashford, Thanet, South Kent Coast, West Kent, Dartford Gravesham and Swanley.
The lead CCG is West Kent.
All points of care locations will be provided in the ITT documentation.

2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

TBA.
Estimated value excluding VAT: 72 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Renal patient transport across Kent and Medway

1)Short description

This covers the following organisations:
— East Kent Hospitals University Foundation Trust
— Maidstone and Tunbridge Wells NHS Trust
— Dartford and Gravesham Hospital Trusts
— Medway NHS Foundation Trust
The Commissioning CCGs are: Medway, Swale, Canterbury and Coastal, Ashford, Thanet, South Kent Coast, West Kent, Dartford Gravesham and Swanley.
The lead CCG is West Kent
All points of care locations will be provided in the ITT documentation.

2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

TBA.
Estimated value excluding VAT: 26 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: All general specification for non-urgent patient transport services for Dartford and Gravesham Hospital Trust (4 sites)

1)Short description

This covers the following sites:
— Darent Valley Hospital, Dartford
— Queen Mary Hospital, Sidcup
— Elm Court (Priory Mews), Dartford
— Erith and District Community Hospital, Erith
Commissioning CCG and lead CCG is Dartford Gravesham and Swanley.
All points of care locations will be provided in the ITT documentation.

2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

Estimated value excluding VAT: 9 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documentation for details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documentation for details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documentation for details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://commercialsolutions.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation for details.
Minimum level(s) of standards possibly required: Please see tender documentation for details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documentation for details.
Minimum level(s) of standards possibly required:
Please see tender documentation for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NHS Commercial Solutions will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No: 5) as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009/2992), as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Contracts (Miscellaneous Amendments) Regulations 2011 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.4.2015

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