Cornwall Construction Consultants Framework

Cornwall Construction Consultants Framework

This procurement is designed to enable the Council to have access to all of the design, commercial, project management and other services necessary to support and deliver construction and civil engineering projects.

United Kingdom-Truro: Architectural, construction, engineering and inspection services

2013/S 246-429110

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
New County Hall, Treyew Road
For the attention of: Matthew Beardmore
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872322445
E-mail: constructionconsultants@cornwall.gov.uk
Fax: +44 1872322268

Internet address(es):

General address of the contracting authority: http://www.cornwall.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Refer to list of Permitted Users at section VI.3)
Cornwall
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Cornwall Construction Consultants Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKK3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 11
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 30 000 000 and 120 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
This procurement is designed to enable the Council to have access to all of the design, commercial, project management and other services necessary to support and deliver construction and civil engineering projects.
II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This procurement is designed to enable the Council to have access to all of the design, commercial, project management and other services necessary to support and deliver construction and civil engineering projects. This procurement will be split into 2 lots, as further set out below and also detailed within the PQQ and ITT.
Anticipated Spend and Number of commissions:
There is no guaranteed quantity of work or spend under the Framework, however it is estimated that the potential value of the Services will be between 30 000 000 GBP and 120 000 000 GBP over the term of the Framework. This is based on an estimated 7 500 000 GBP to 30 000 000 GBP spend per annum over a four (4) year term. This is an estimate only and is subject to changes in the Council’s and other Permitted Users policies and budgets.
The Council, in the previous year, was committed to delivering in excess of 100 000 000 GBP (combined value) on construction and civil engineering projects. These projects range from small amendments to a cycle path all the way through to new build offices. The total anticipated consultancy spend was circa 10% of the construction value. This represented in excess of 300 commissions being made to the design and controls consultants.
The Council’s statistics show that the split between Lot 1 (Controls) and Lot 2 (Design), in terms of fees spent, was approximately equal; however, Lot 1 (Controls) received more commissions of a lower value.
The Council is procuring the Contract on behalf of itself and the Permitted Users. The Permitted Users will be able to receive the Services under the Contract but as above there is no guarantee of any spend by the Permitted Users.
The Types of Commission and Types of Project:
The same statistics split all of the commissions into “discreet” and “project” categories. Discreet commissions are effectively items that were commissioned without being related to a specific project (for example a cost estimate for use in a funding document or a design drawing for a funding application). This split shows that 10 % of the entire fees spent were on discreet commissions.
Approximately 80 % of all Council commissions with the construction / civil engineering contractors are for projects with a capital construction (Works) value of less than 2 000 000 GBP. This represents approximately 20 % of the total monies spent with construction / civil engineering contractors; the remaining 80% of value is spent on projects with a capital construction (Works) value in excess of 2 000 000 GBP.
Applicants should therefore be aware that the majority of the Council’s commissions will be for smaller value construction / civil engineering projects generally with a capital works value below £2 000 000 GBP, but these projects only account for 20 % of the Council’s overall spend on construction and civil engineering projects.
Individual construction / civil engineering project capital (works) values range from 5 000 GBP up-to 30 000 000 GBP. Applicants can expect to be working on individual projects (such as a new office building) right through to programmes of maintenance work spread out over a period of several months.
Set out below are a few examples of the types of project undertaken by the Council within the previous year:
— 11 000 000 GBP schools backlog maintenance programme (over 30 individual schemes);
— 5 000 GBP County farms maintenance works;
— 50 000 GBP school hall conversion works;
— 60 000 GBP office demolition;
— 17 000 000 GBP new build school;
— 600 000 GBP airport hanger;
— 3 500 000 GBP business park;
— 6 500 000 GBP solar PV park;
— 600 000 GBP day centre refurbishment;
— 74 000 GBP south west coast path improvements;
— 4 200 000 GBP public convenience refurbishment programme;
— 7 000 000 GBP office rationalisation programme (refurbishment of the office estate);
— 1 000 000 GBP harbour regeneration and flood defence works; and
— 6 000 000 GBP park and ride scheme.
Whilst the above is only indicative, it sets out the eclectic nature of projects that the Council may be asked to construct and for which the Applicants may be required to provide the Services.
The Structure of the Framework:
This procurement is for a framework agreement that will be split into two lots. The lots are split as follows:
Lot 1 – Controls
Lot 2 – Design
This procurement is designed to enable the client to have access to all of the services necessary to support and deliver construction and civil engineering projects. However, Lot 2 shall only cover civil engineering services where they form part of an overall construction project (for example, a car park attached to an office block). For the avoidance of doubt, where projects are of a purely civil engineering scope they will be designed by others (examples may include projects such as a new road or a bridge).
The form of the Contract for both Lots will be a framework agreement with call-off processes based on the NEC 3 Professional Services Contract with specific Employer’s amendments.
Applicants (including any holding company or subsidiary of the Applicant (as defined in section 1159 of the Companies Act 2006)) shall be precluded from applying to take part in the procurement process for more than one Lot on the framework. This is to ensure the Council and the organisations appointed onto the framework are not placed in a situation where conflicts of interest are arising on a frequent basis due to the nature of the services which would interfere with the effective running of the frameworks.
Accordingly, Applicants must choose whether to submit a PQQ for Lot 1 or Lot 2 and not for both.
To enable applicants to get a broader understanding of the construction process at the Council, the table set out below provides an overview of the stages followed by the Council when carrying out construction projects. The Council has made reference to the RIBA plan of works stage 2013 in this table; however, this is purely indicative and should not be relied on as a definition of the scope. The full scope will be set out within the ITT.
Council Stage = RIBA plan of work 2013 Equivalent stage
Inception = 0
Pre-Construction = 1, 2, 3 and 4
Construction = 5
Post Construction = 6 and 7
The detailed scope of each stage will be set out, in full, within the ITT documents; however, to assist Applicants wishing to express an interest in one of the Lots we have set out below a brief overview of the outputs desired from each Lot.
Controls (Lot 1)
Applicants applying for this Lot will be required to carry out the services set out below to construction, civil engineering, marine and fluvial related projects which may be natural or man made.
The primary output from this Lot is for the Council to pass the obligations relating to project, commercial and quality management of any given project to the consultant.
This Lot will involve the management of part or all of a project to accord with the time, cost and quality constraints required by the Council. There would also be a requirement to undertake the procurement of construction and design services (on behalf of the Council) in full compliance with the Council’s Contract Procedure Rules and the Regulations.
Applicants will be required to carry out the functions set out below:
1. Quantity Surveying;
2. Project Management (including programming and contract administration);
3. Construction Design and Management Coordinator (CDMC) (as defined under the Construction Design and Management Regulations and the related code of practice);
4. Site Quality Control (clerk of works / resident engineer);
5. Primary Health and Safety (site inspections, overall compliance and monitoring of contractors and consultants during the construction process);
6. Procurement (the procurement of consultants and contractors and advice on procurement strategy);
7. Technical Advice and Support (for example, peer reviews, design challenge, design and build review and ad-hoc technical support / query responses); and
8. Surveys and Site investigations (for example a topographical survey); and
9. Audit and records management.
Design (Lot 2)
The primary output from this Lot is to ensure that the Council has access to all of the design services that are necessary to complete any given construction project. Projects may be for new build, refurbishment, demolition, maintenance or any other form of construction works, but this shall not include projects of a purely civil engineering discipline.
Due to the extensive nature of design services, the Council has attempted to distinguish the core services, required on a frequent basis, from the services required on a less frequent basis – as follows:
Core Services
1. Architectural;
2. Design Co-ordination / Management;
3. Structural Engineering;
4. Civil Engineering (where it forms part of the overall construction project);
5. Building Surveying;
6. Building Services Engineering (for example mechanical and electrical systems);
7. Landscape Design;
8. BREEAM / CEEQUAL; and
9. Surveys, Site Investigations and feasibility reports (such as ground investigation, bat surveys, bore holes, design options appraisals, etc).
Services which are required on a less frequent basis:
1. Transportation Studies;
2. Renewable Energy;
3. Specialist design Services (examples might be listed building services, conservation services, Aviation facility or airside facilities and services, etc);
4. Impact Assessments;
5. Acoustic services;
6. Space planning / interior design;
7. Fire engineering and associated risk assessments;
8. 3D modelling and visuals; and
9. Statistical data and reports.
Structure of the Contracts
For both Lot 1 and Lot 2, the Council will be running the contracts as frameworks with mini-competitions between the Service Providers appointed to the framework for each piece of work required. In order to take a proportionate approach to commissioning and the requirement for mini-competitions under the Contract, the Council will, for each Lot, simplify the mini-competition requirements for projects with an estimated Services value of fifty thousand pounds (50 000 GBP) or less. The full details pertaining to the mini-competition process will be set out within the ITT.
The Pre-qualification questionnaire (PQQ) shall be obtained by emailing:
constructionconsultants@cornwall.gov.uk with the subject title: “Lot 1 Controls PQQ” or “Lot 2 Design PQQ” depending on which lot you are applying for. An automatically generated reply containing the PQQ will be sent to you.

Estimated value excluding VAT:
Range: between 30 000 000 and 120 000 000 GBP

II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Controls

1)Short description
2)Common procurement vocabulary (CPV)

71000000

3)Quantity or scope
Applicants applying for this Lot will be required to carry out the services set out below to construction, civil engineering, marine and fluvial related projects which may be natural or man made.
The primary output from this Lot is for the Council to pass the obligations relating to project, commercial and quality management of any given project to the consultant.
This Lot will involve the management of part or all of a project to accord with the time, cost and quality constraints required by the Council. There would also be a requirement to undertake the procurement of construction and design services (on behalf of the Council) in full compliance with the Council’s Contract Procedure Rules and the Regulations.
Applicants will be required to carry out the functions set out below:
1. Quantity Surveying;
2. Project Management (including programming and contract administration);
3. Construction Design and Management Coordinator (CDMC) (as defined under the Construction Design and Management Regulations and the related code of practice);
4. Site Quality Control (clerk of works/resident engineer);
5. Primary Health and Safety (site inspections, overall compliance and monitoring of contractors and consultants during the construction process);
6. Procurement (the procurement of consultants and contractors and advice on procurement strategy);
7. Technical Advice and Support (for example, peer reviews, design challenge, design and build review and ad-hoc technical support/query responses); and
8. Surveys and Site investigations (for example a topographical survey); and
9. Audit and records management.
Estimated value excluding VAT:
Range: between 3 500 000 and 60 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Design
1)Short description
2)Common procurement vocabulary (CPV)

71000000

3)Quantity or scope
The primary output from this Lot is to ensure that the Council has access to all of the design services that are necessary to complete any given construction project. Projects may be for new build, refurbishment, demolition, maintenance or any other form of construction works, but this shall not include projects of a purely civil engineering discipline.
Due to the extensive nature of design services, the Council has attempted to distinguish the core services, required on a frequent basis, from the services required on a less frequent basis – as follows:
Core Services
1. Architectural;
2. Design Co-ordination / Management;
3. Structural Engineering;
4. Civil Engineering (where it forms part of the overall construction project);
5. Building Surveying;
6. Building Services Engineering (for example mechanical and electrical systems);
7. Landscape Design;
8. BREEAM / CEEQUAL; and
9. Surveys, Site Investigations and feasibility reports (such as ground investigation, bat surveys, bore holes, design options appraisals, etc).
Services which are required on a less frequent basis:
1. Transportation Studies;
2. Renewable Energy;
3. Specialist design Services (examples might be listed building services, conservation services, Aviation facility or airside facilities and services, etc);
4. Impact Assessments;
5. Acoustic services;
6. Space planning/interior design;
7. Fire engineering and associated risk assessments;
8. 3D modelling and visuals; and
9. Statistical data and reports.
Estimated value excluding VAT:
Range: between 4 000 000 and 60 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits will be required but Cornwall Council reserves the right to require parent company guarantees, bonds and/or any other form of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These conditions will be provided in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Cornwall Council will accept tenders from individual undertakings or consortia. A consortium bid may be acceptable but Cornwall Council reserves the right to require a single/lead supplier to take primary liability; to require that a special purpose vehicle be formed, or to require that each member of a consortium is jointly and severally liable for all the obligations in the Contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These conditions will be provided in the Invitation to Tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 35 of the Public Contracts Regulations 2006 (as amended) and as identified in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as identified in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as identified in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 22
Objective criteria for choosing the limited number of candidates: Parties will be provided with the criteria to be used for choosing the limited number of candidates. This will be contained in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.1.2014 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.1.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Services undertaken under this Contract may in whole or in part receive funding through the European Structural Fund.
VI.3)Additional information
1. The contract to be entered into shall be considered as contract made under English law and subject to the exclusive jurisdiction of the English Courts.
2. Cornwall Council reserves the right not to enter into any agreement or award any contract as a result of this notice and to vary or change or not to proceed with this competition at any stage of the procurement process.
3. Cornwall Council shall not be responsible for any costs incurred by any potential supplier responding to this notice.
4. If any potential supplier considers that any information supplied by it to Cornwall Council is commercially sensitive or confidential in nature, this should be highlighted and the reasons for (and duration of) its commercial sensitivity or confidentiality specified. Each potential supplier should be aware that even where it has indicated that information is commercially sensitive or confidential; Cornwall Council may be required to disclose it pursuant to the Freedom of Information Act 2000 and/or the Environmental Information Regulations 2004 in response to a request where such disclosure is considered to be in the public interest. Please note that the receipt by Cornwall Council of any materials marked “confidential” or equivalent shall not be taken to mean that Cornwall Council accepts any duty of confidence by virtue of that marking.
5. Cornwall Council requires potential suppliers to maintain their tenders for a period of 6 months from the date of submission of their response to the ITT.
6. The appointed supplier will be required to provide the services to Cornwall Council or its statutory successors and/or successors in title.
Notwithstanding the list of permissible users set out below, members from the following specific classes of organisations within the county of Cornwall (and where stated the District of Plymouth in the County of Devon), may at a later date adopt the terms and conditions of this framework agreement:
Parish, Town and City Councils
Schools
Housing Associations / Housing Management Organisations
Police Authorities
Tertiary Colleges
Higher Education Establishments
Charities
Plymouth City Council
and such other organisations as detailed in this contract notice, the PQQ and the ITT.
The following organisations within Cornwall Council’s administrative area (or their statutory successors and/or successors in title) are expressly included within the scope of this framework and are permissible users:
Local Authority Schools
Foundation Schools
Academy Schools
Special Schools
Nursery Schools
PFI Schools
Schools with ‘Trust Status’
Short Stay Schools
Children Centres
Cormac Solutions Ltd
Cornwall Council’s Leisure Services (or any such emanation of Cornwall Council’s leisure Services)
Job Centre Plus
Citizens Advice
Housing Landlord Services
Cornwall Council’s Youth Services
Children Centres
Adult Education Facilities
Harbour and Fisheries
Cornwall (Newquay) Airport
Cornwall Development Company
CPR Regeneration Company
The Homes and Communities Agency
Tamar Bridge
Cornwall Housing Ltd
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Cornwall Council
County Hall, Treyew Road, Truro, Cornwall
TR13AY Truro
UNITED KINGDOM
E-mail: constructionconsultants@cornwall.gov.uk
Telephone: +44 1872322268
Fax: +44 1872322268

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Cornwall Council will comply with the requirements relating to standstill periods and applications to the Court in accordance with the provisions of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.12.2013

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