Coroners Removal Contract for Berkshire 2019

Coroners Removal Contract for Berkshire 2019

Reading Borough Council is commissioning a service for the removal and transportation of bodies on behalf of HM Senior Coroner Berkshire to designated mortuaries.

United Kingdom-Reading: Undertaking services

2019/S 040-090711

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Reading Borough Council
Civic Offices, Bridge Street
Reading
RG1 2LU
United Kingdom
Contact person: Judith Ashmore
Telephone: +44 1189374018
E-mail: corporate.procurement@reading.gov.uk
NUTS code: UKJ11
Internet address(es):Main address: www.reading.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Coroners Removal Contract for Berkshire 2019

Reference number: RBC 00000537

II.1.2)Main CPV code

98371200

II.1.3)Type of contract

Services

II.1.4)Short description:

Reading Borough Council is commissioning a service for the removal and transportation of bodies on behalf of HM Senior Coroner Berkshire to designated mortuaries. Reading Borough Council is lead authority for the Coroners Service in Berkshire on behalf of the 6 unitary authorities of Bracknell Forest Borough Council, Reading Borough Council, Slough Borough Council, West Berkshire Council, Royal Borough of Windsor and Maidenhead and Wokingham Borough Council. The Senior Coroner is a Judicial Officer whose costs are met by the Council. In certain cases when there is a sudden death it is the responsibility of the Coroner to examine the cause of death. It is also the Coroner’s responsibility to remove bodies from the scene of death to the mortuary, pending post-mortem examination. This Invitation to Tender (ITT) has been prepared by Reading Borough Council on behalf of the Berkshire Coroner’s Service and the Council is inviting tenders from appropriately experienced contractors.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Zone 1: Area to the west of Newbury, West Berkshire

Lot No: Zone 1

II.2.2)Additional CPV code(s)

98371200
98370000

II.2.3)Place of performance

NUTS code: UKJ11
Main site or place of performance:

II.2.4)Description of the procurement:

The purpose of this tender is to appoint a contractor(s) for the removal of bodies where a death has been referred to H.M. Senior Coroner for Berkshire. The scope of the services to be provided will include the removal and transportation of bodies in Berkshire; from the community to designated mortuaries, from other funeral directors to mortuaries and occasional long distance transfers within the UK. The contract will be divided into 4 geographical service areas covering the Berkshire area and the successful contractor(s) must be able to provide a 24 hour, 365 days a year service, with a 1 hour response time. This lot is for the first geographical area Zone 1 which is the area to the west of Newbury, West Berkshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 800.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

There is the option of an extension period not exceeding 24 months in total.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

RBC 00000537

II.2.14)Additional information

As set out in the published procurement documents.

II.2)Description

II.2.1)Title:

Zone 2 — Area from Newbury to Theale, West Berkshire

Lot No: Zone 2

II.2.2)Additional CPV code(s)

98371200
98370000

II.2.3)Place of performance

NUTS code: UKJ11
Main site or place of performance:

II.2.4)Description of the procurement:

The purpose of this tender is to appoint a contractor(s) for the removal of bodies where a death has been referred to H.M. Senior Coroner for Berkshire. The scope of the services to be provided will include the removal and transportation of bodies in Berkshire; from the community to designated mortuaries, from other funeral directors to mortuaries and occasional long distance transfers within the UK. The contract will be divided into 4 geographical service areas covering the Berkshire area and the successful contractor(s) must be able to provide a 24 hour, 365 days a year service, with a 1 hour response time. This lot is for the second geographical area Zone 2 which is the area from Newbury to Theale, West Berkshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 800.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

There is the option of an extension period not exceeding 24 months in total.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

RBC 00000537

II.2.14)Additional information

As set out in the published procurement documents.

II.2)Description

II.2.1)Title:

Zone 3: Area around Reading including western parts of Wokingham and eastern parts of West Berkshire

Lot No: Zone 3

II.2.2)Additional CPV code(s)

98371200
98370000

II.2.3)Place of performance

NUTS code: UKJ11
Main site or place of performance:

II.2.4)Description of the procurement:

The purpose of this tender is to appoint a contractor(s) for the removal of bodies where a death has been referred to H.M. Senior Coroner for Berkshire. The scope of the services to be provided will include the removal and transportation of bodies in Berkshire; from the community to designated mortuaries, from other funeral directors to mortuaries and occasional long distance transfers within the UK. The contract will be divided into 4 geographical service areas covering the Berkshire area and the successful contractor(s) must be able to provide a 24 hour, 365 days a year service, with a 1 hour response time. This lot is the third geographical service area Zone 3 which is the area around Reading including western parts of Wokingham and eastern parts of West Berkshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 37 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

There is the option of an extension period not exceeding 24 months in total.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

RBC 00000537

II.2.14)Additional information

As set out in the published procurement documents.

II.2)Description

II.2.1)Title:

Zone 4: Area of Slough, Bracknell, Royal Borough of Windsor and Maidenhead and the eastern areas of Wokingham

Lot No: Zone 4

II.2.2)Additional CPV code(s)

98371200
98370000

II.2.3)Place of performance

NUTS code: UKJ11
Main site or place of performance:

II.2.4)Description of the procurement:

The purpose of this tender is to appoint a contractor(s) for the removal of bodies where a death has been referred to H.M. Senior Coroner for Berkshire. The scope of the services to be provided will include the removal and transportation of bodies in Berkshire; from the community to designated mortuaries, from other funeral directors to mortuaries and occasional long distance transfers within the UK. The contract will be divided into 4 geographical service areas covering the Berkshire area and the successful contractor(s) must be able to provide a 24 hour, 365 days a year service, with a 1 hour response time. This lot is the fourth geographical service area Zone 4 which is the area of Slough, Bracknell, Royal Borough of Windsor and Maidenhead and the eastern areas of Wokingham.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 46 900.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

There is the option of an extension period not exceeding 24 months in total.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

RBC 00000537

II.2.14)Additional information

As set out in the published procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the published procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 25/03/2019
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Organisations interested in expressing an interest in this procurement should download the procurement documents which are available on the Council'[input]s e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home and complete as instructed. The Portal is free of charge — to register please follow the supplier registration guidance which is available on the Portal. Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council’s e-tendering portal. Please note: You must register your interest via the Council’s e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council’s e-tendering portal at: https://in-tendhost.co.uk/readingbc to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council’s e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation’s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents,prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council’s e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation’s details are correct and kept up to date. Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk — email: support@in-tend.co.uk, telephone number +448442728810. We anticipate the documents will be available on RBC’s In-Tend system from 13:00 Monday 25.2.2019.

VI.4)Procedures for review

VI.4.1)Review body

Reading Borough Cuncil
Reading
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/02/2019

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