Coroners Removals Contract 2017 Northern Ireland

Coroners Removals Contract 2017 Northern Ireland

To appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

United Kingdom-Belfast: Undertaking services

2017/S 028-049870

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Northern Ireland Courts and Tribunal Services
C/O 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
E-mail: justice.cpd@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NICTS Coroner’s Office: Coroners Removals Contract 2017.

Reference number: CFT677953

II.1.2)Main CPV code

98371200

II.1.3)Type of contract

Services

II.1.4)Short description:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 5
II.2)Description

II.2.1)Title:

District A — Belfast

Lot No: 1

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District B — Lisburn and Castlereagh

Lot No: 2

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 110 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District C — North Down and Ards

Lot No: 3

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 130 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District D — Newry and Mourne and Down

Lot No: 4

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 80 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District E — Armagh, Banbridge and Craigavon

Lot No: 5

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 110 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District F — Mid Ulster

Lot No: 6

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District G — Fermanagh and Omagh

Lot No: 7

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 130 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District H — Derry and Strabane

Lot No: 8

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 280 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District J — Causeway Coast and Glens

Lot No: 9

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 180 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District K -Mid and East Antrim

Lot No: 10

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

II.2)Description

II.2.1)Title:

District L — Antrim and Newtownabbey

Lot No: 11

II.2.2)Additional CPV code(s)

98371200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Courts and Tribunals Service NICTS, on behalf of the Coroner’s Service for Northern Ireland CSNI, wishes to appoint competent and professional funeral director(s), Service Providers, who will arrange for the conveying of bodies on the direction of the Coroners throughout Northern Ireland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to extend for 2 further periods of 12 months each. Additional months may be utilised if there is any delay in the award of subsequent contracts for the 11 Districts.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers should note that as the service provision is demand driven, the estimated value above is not a guarantee of any level of business.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As per Tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per Tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/03/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 02/10/2017

IV.2.7)Conditions for opening of tenders

Date: 15/03/2017
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Feb 2022.

VI.2)Information about electronic workflows

VI.3)Additional information:

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. The figure indicated in II.1.5 represents the upper limit of an estimated contract value which ranges from 1 500 000 GBP to 2 500 000 GBP. This range reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future operational requirements.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/02/2017

 

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