Corporate Banking Services Tender
The University of Southampton has a requirement for the provision of Corporate Banking and Merchant Card services.
United Kingdom-Southampton: Banking services
Section I: Contracting authority
I.1)Name and addresses
Contact person: Kayleigh Luckins
Telephone: +44 2380595000
NUTS code: UKJ32
I.4)Type of the contracting authority
Section II: Object
17/PROF/10 — Provision of Corporate Banking Services
II.1.2)Main CPV code
II.1.3)Type of contract
The University of Southampton has a requirement for the provision of Corporate Banking and Merchant Card services. The University requires a banking service which will include the provision and maintenance of bank accounts, income handling, a full range of payment processing options and other services associated with higher education banking arrangements, including an electronic banking platform for payment initiation and balance/transaction reporting. The University also requires the provision of Merchant Card services to support a full range of card payment options through a variety of payment solutions. The University is seeking to develop efficient and cost-effective banking arrangements which will be capable of meeting future market and technological changes, and which will meet, and often exceed, user expectations.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Southampton, Hampshire, UK.
II.2.4)Description of the procurement:
The University of Southampton has a requirement for the provision of Corporate Banking and Merchant Card services. The University requires a banking service which will include the provision and maintenance of bank accounts, income handling (including cash and cheques), a full range of payment processing options (including electronic bank transfer, both domestic and international, BACS and direct debit) and other services associated with higher education banking arrangements, including an electronic banking platform for payment initiation and balance/transaction reporting. The University also requires the provision of Merchant Card services to support a full range of card payment options (to include virtual terminal payments, recurring card payments, web payments, DCC payments) through a variety of payment solutions (including contactless, chip and pin, wireless and mobile). Merchant Card services provision would need to support the University’s PCI DSS requirements and offer a suitable management information system for reporting purposes.
The University is conducting this procurement using the open procedure in accordance with the requirements of the Public Contracts Regulations 2015 (PCR 2015) for the purpose of procuring the services described in the Invitation to Tender (ITT) document set. The estimated annual value of this requirement is in the region of GBP 460 000. The total estimated value excluding VAT, is the overall potential value of the contract taking into account the option to extend up to an additional 2 years. Total estimated value excluding VAT GBP 2 760 000 .
The University proposes to enter into a contract for a maximum period of 6 years. This will comprise of an initial contract period of 4 years with an option to extend by a further 2, 12 months periods subject to satisfactory performance and at the discretion of the University.
It is not envisaged that there will be any TUPE implications arising from this requirement.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
This contract is likely to be subject to renewals towards the end of this contract period.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
This contract is not suitable for splitting into lots. The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Registered with Financial Conduct Authority.
III.1.2)Economic and financial standing
The award criteria is stated in the Invitation to Tender (ITT) documentation.
To support the financial assessment, the University will obtain a financial appraisal report from CreditSafe. This report provides the University with an overall Risk Score, which will be used to assess the applicant’s financialstanding. The University reserves the right to exclude or request provision of further assurances, such as parent company/bank guarantee or performance bods, where bidders financial scoring is classed as “Moderate Risk”, “High Risk”, “Very High Risk” or “Not Rated” – based on the rating provided by Creditsafe.
Organisations are advised that a requirement of this tender is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:
Employers (Compulsory) Liability: GBP 10 000 000 per occurrence.
Public Liability: GBP 10 000 000 per occurrence.
Professional Indemnity: GBP 25 000 000 per occurrence.
All values stated are in GBP.
III.1.3)Technical and professional ability
The award criteria is stated in the Invitation to Tender (ITT).
However, tenderers attention is drawn to the mandatory requirements of the award criteria:
— grounds for mandatory exclusion,
— grounds for discretionary exclusion,
— economic and financial standing,
— compliance with equality legislation,
— health & safety.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is likely to be re-procured in 2024.
VI.2)Information about electronic workflows
The University is utilising an electronic tendering tool (InTend:https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can now be downloaded from the InTend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the ITT response will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.
If you are not already registered as a supplier with the University of Southampton, you will need to register on In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on ‘Tenders’; locate the relevant project; and click ‘View Details’. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking ‘Express Interest’.
Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via the In-Tend portal.
Further instructions for the submission of responses are below:
To submit your return:
1. log in;
2. click ‘Tenders’;
3. locate the relevant project;
4. view details;
5. click on the tab relating to the relevant project stage (e.g. ‘Invitation to Tender’);
6. click on the ‘Attach Documents’ button and upload your return;
7. check ALL your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make one return;
8. click the red ‘Submit Return’ button
Please note, to preserve the integrity of the tendering procedure, all queries must be made via the correspondence function within the In-Tend portal.
In accordance with Regulation 50, paragraph (2) of the Public Contract Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of the Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.
Bidders are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the university be liable for any costs or expenses borne by bidders or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the even of the cancellation of this procurement process.
VI.5)Date of dispatch of this notice: