Corporate Information Systems Tender

Corporate Information Systems Tender

Supply, implementation and ongoing support and development of Corporate Information Systems (HR, Payroll and Finance).

United Kingdom-York: IT software package

2019/S 012-023285

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

York St John University
Lord Mayors Walk
York
YO31 7EX
United Kingdom
Telephone: +44 1904876611
E-mail: tenders@yorksj.ac.uk
NUTS code: UKE21
Internet address(es):Main address: https://www.yorksj.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: University

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Corporate Information Systems — HR and Finance

II.1.2)Main CPV code

48517000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The University is seeking to appoint a suitably qualified supplier or suppliers to undertake the supply, implementation and ongoing support and development of Corporate Information Systems (HR, Payroll and Finance), including any necessary business process mapping and reengineering required to achieve best efficiency and benefit from the new platforms. The contract term will be 5 years.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

This ITT is subdivided into two individual lots. Bidders are welcome to return bids for 1 or both of the available lots. At this time, YSJU has no predetermined position on its preference between a single sourced solution or a combination of separate solutions from different providers. The purpose of this exercise is to source and identify the optimum solution for the university.

II.2)Description

II.2.1)Title:

Finance System

Lot No: 1

II.2.2)Additional CPV code(s)

48442000

II.2.3)Place of performance

NUTS code: UKE21
Main site or place of performance:

York.

II.2.4)Description of the procurement:

The University is looking to replace its current systems, which have become outdated and no longer meet our future needs. Financial and accounting functions within the business seek to surpass the limitations of the present system with the installation of a modern replacement that is fit for current and future purposes, and which enables data to be queried across application boundaries.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/856T57FH6H

II.2)Description

II.2.1)Title:

Human Capital Management and Payroll System

Lot No: 2

II.2.2)Additional CPV code(s)

48450000

II.2.3)Place of performance

NUTS code: UKE21
Main site or place of performance:

York.

II.2.4)Description of the procurement:

A robust end-to-end HCR and Payroll system must be implemented which will support YSJU’s requirements as well as giving superior functionality that will generate advantage within our sector. Existing and future YSJU systems will need to co-exist with those employed to deliver this solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/ZTBCSC82QE

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of relevant organisations are required in order to perform this service. Where applicable, bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The performance of the successful bidder will be monitored through agreed Key Performance Indicators, to be included in the Systems Agreement attached to this Contract Notice. Where performance falls below the minimum acceptable level during the contract, the successful Bidder will be required to produce a Remedial Plan for the approval of YSJU. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful bidder’s contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/03/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/03/2019
Local time: 17:00
Place:

York, United Kingdom.

Information about authorised persons and opening procedure:

Tenders to be opened and verified by the YSJU Head of Procurement and the Director of ICT.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/ZTBCSC82QE

GO Reference: GO-2019114-PRO-13877515

VI.4)Procedures for review

VI.4.1)Review body

York St John University
Lord Mayors Walk
York
YO31 7EX
United Kingdom
Telephone: +44 1904876611
E-mail: tenders@yorksj.ac.ukInternet address: https://www.yorksj.ac.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

York St John University
Lord Mayors Walk
York
YO31 7EX
United Kingdom
Telephone: +44 1904876611

VI.5)Date of dispatch of this notice:

14/01/2019