Corporate Print Services Tender

Corporate Print Services Tender

The University wishes to establish a framework agreement for its corporate print requirements. The framework agreement will be for a duration of 1 year with the option of 2 further 1 year extensions.

United Kingdom-Farnham: Printed matter and related products

2016/S 111-197709

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University for The Creative Arts
Falkner Road
For the attention of: Head of Procurement
GU9 7DS Farnham
United Kingdom
Telephone: +44 1252892715
E-mail: procurement@ucreative.ac.uk
Fax: +44 1252892640

Internet address(es):

General address of the contracting authority: www.ucreative.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: University

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Corporate Print Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Hire purchase

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University wishes to establish a framework agreement for its corporate print requirements. The framework agreement will be for a duration of 1 year with the option of 2 further 1 year extensions dependent on contract performance.
The framework shall have 4 lots as detailed below:
Lot 1:
Black and white volume print and low level digital colour print;
Lot 2:
General Litho print;
Lot 3:
Corporate stationery;
Lot 4:
University prospectus.
Suppliers awarded to each lot of the requirement will work closely with the University’s Marketing and Communications department. Marketing and communications provides the University with a professional and expert portfolio of services covering marketing, PR, internal and external communications, event management, advertising, design and print management.

To assist you in your tender, please contact UCA (procurement@ucreative.ac.uk) for a full copy of this Tender including the UCA Brand User Guide 2.2 Design Tool kit.

II.1.6)Common procurement vocabulary (CPV)

22000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1: Black and white volume print and low level digital colour print:
University requires suppliers for its black and white printing and copying. This is for standard A4 print for an expected 4 000 000 impressions per annum. Edge to edge, full bleed printing shall be required in some cases. Suppliers awarded to this will also be required to provide the University with its low level digital colour print requirements. The job quantities can vary from 1-500 with a total print volume of approximately 500 000+ annually. The range of print will be diverse from leaflets, flyers, posters, newsletters, booklets and reports ranging from sizes of A5 to A0 paper.
The University will also require binding and finishing of printing within this lot such as hard or soft cover booklets, laminate or encapsulation finishing and binding such as but not limited to wire bound, saddle stitched and acetate binding.
The supplier will be required to meet a 48 hour turn around for standard jobs which includes delivery to the Farnham campus. Occasionally, it may be necessary to deliver same-day print. The delivery location on campus may vary and so the supplier must be prepared to deliver to the main receptions of each campus building. The supplier will also be required to deliver direct to a UCA Campus and occasionally to various locations around the United Kingdom/World where fairs and exhibitions involving the University may take place.
Lot 1 services will be made available to all corporate services at the University. UCA intends to award this lot to up to 3 suppliers in total within the Invitation to tender (ITT).
Indicative Value of Lot 1: circa 120 000 GBP.
Lot 2: General Litho print:
UCA will require suppliers who can offer high quality, sheet fed lithography press printing. This will include and is not limited to:
— University’s graduation brochures ranging from 40 to 52 A4 pages with an approximate requirement of 8 000 brochures a year;
— University’s 32 page magazine sized 265mm x 220mm with an approximate requirement of 4 500 copies per year;
— A 40 page, A5 mini guide with an approximate requirement of 32 000 copies per year.
Delivery generally will be required to University Farnham Campus, but some print may be required to be posted to individual addresses. UCA will provide the individual address details with each order.
UCA intends to award this lot to up to 3 suppliers in total within the Invitation to tender (ITT).
Indicative Value of Lot 2: circa 40 000 GBP.
Lot 3: Corporate stationery:
UCA requires a supplier for the printing of its corporate stationery. This will include and is not limited to letterheads, compliments slips and personalised business cards. High quality colour digital printing of all stationery will be required.
The University will require a 24 hour turnaround on all orders including delivery to the all campuses. Occasionally same day print maybe required.
UCA intends to award this lot to 1 supplier in total within the Invitation to tender (ITT).
Indicative Value of Lot 3: circa 10 000 GBP.
Lot 4: University Prospectus:
UCA requires a supplier to supply printed copies of their prospectus on a per annum basis. The prospectus is essential to the University as it is an opportunity for the University to advertise itself to potential new undergraduate students. The 2012 prospectus was a 376 paged text with a 4 paged cover, sized 250mm x 170mm of which 70 000+ copies were printed. The text will require a 4 colour and sealer printing process throughout.
The supplier will be required to hold the prospectus in stock and provide deliveries to the University within 24 hours. Approximately 30 deliveries will be required to the UCA Farnham Campus. A shipment of approximately 10 000 copies a year will also be required to be delivered to specific locations across the UK and World, including: We will expect the supplier awarded the lot to be able to manage all the elements required in the shipping and delivery.
UCA intends to award this lot to 1 supplier in total within the Invitation to tender (ITT).
Indicative Value of Lot 4: circa 55 000 GBP.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Black and white volume print and low level digital colour print

1)Short description

Black and white volume print and low level digital colour print.

2)Common procurement vocabulary (CPV)

22000000, 22200000, 22100000, 22300000

3)Quantity or scope

University requires suppliers for its black and white printing and copying. This is for standard A4 print for an expected 4 000 000 impressions per annum. Edge to edge, full bleed printing shall be required in some cases.
Suppliers awarded to this will also be required to provide the University with its low level digital colour print requirements. The job quantities can vary from 1-500 with a total print volume of approximately 500 000+ annually. The range of print will be diverse from leaflets, flyers, posters, newsletters, booklets and reports ranging from sizes of A5 to A0 paper.
The University will also require binding and finishing of printing within this lot such as hard or soft cover booklets, laminate or encapsulation finishing and binding such as but not limited to wire bound, saddle stitched and acetate binding.
The supplier will be required to meet a 48 hour turn around for standard jobs which includes delivery to the Farnham campus. Occasionally, it may be necessary to deliver same day print. The delivery location on campus may vary and so the supplier must be prepared to deliver to the main receptions of each campus building. The supplier will also be required to deliver direct to a UCA Campus and occasionally to various locations around the United Kingdom/World where fairs and exhibitions involving the University may take place.
Lot 1 services will be made available to all corporate services at the University. UCA intends to award this lot to up to 3 suppliers in total within the Invitation to tender (ITT).
Indicative Value of Lot 1: circa 120 000 GBP.
Estimated value excluding VAT: 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

To assist you in your tender, please contact UCA (procurement@ucreative.ac.uk) for a full copy of this Tender including the UCA Brand User Guide 2.2 Design Tool kit.

Lot No: 2 Lot title: General Litho print

1)Short description

General Litho print.

2)Common procurement vocabulary (CPV)

22000000, 22100000, 22200000

3)Quantity or scope

UCA will require suppliers who can offer high quality, sheet fed lithography press printing. This will include and is not limited to:
— University’s graduation brochures ranging from 40 to 52 A4 pages with an approximate requirement of 8 000 brochures a year;
— University’s 32 page magazine sized 265mm x 220mm with an approximate requirement of 4 500 copies per year;
— A 40 page, A5 mini guide with an approximate requirement of 32 000 copies per year.
Delivery generally will be required to University Farnham Campus, but some print may be required to be posted to individual addresses. UCA will provide the individual address details with each order.
UCA intends to award this lot to up to 3 suppliers in total within the Invitation to tender (ITT).
Indicative Value of Lot 2: circa 40 000 GBP.
Estimated value excluding VAT: 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

To assist you in your tender, please contact UCA (procurement@ucreative.ac.uk) for a full copy of this Tender including the UCA Brand User Guide 2.2 Design Tool kit.

Lot No: 3 Lot title: Corporate stationery

1)Short description

Corporate stationery.

2)Common procurement vocabulary (CPV)

22000000, 22900000

3)Quantity or scope

UCA requires a supplier for the printing of its corporate stationery. This will include and is not limited to letterheads, compliments slips and personalised business cards. High quality colour digital printing of all stationery will be required.
The University will require a 24 hour turnaround on all orders including delivery to the all campuses. Occasionally same day print maybe required.
UCA intends to award this lot to 1 supplier in total within the Invitation to tender (ITT).
Indicative Value of Lot 3: circa 10 000 GBP.
Estimated value excluding VAT: 10 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

To assist you in your tender; please contact UCA (procurement@ucreative.ac.uk) for a full copy of this Tender including the UCA Brand User Guide 2.2 Design Tool kit.

Lot No: 4 Lot title: University Prospectus

1)Short description

University Prospectus.

2)Common procurement vocabulary (CPV)

22000000, 22150000

3)Quantity or scope

UCA requires a supplier to supply printed copies of their prospectus on a per annum basis. The prospectus is essential to the University as it is an opportunity for the University to advertise itself to potential new undergraduate students. The 2012 prospectus was a 376 paged text with a 4 paged cover, sized 250mm x 170mm of which 70 000+ copies were printed. The text will require a 4 colour and sealer printing process throughout.
The supplier will be required to hold the prospectus in stock and provide deliveries to the University within 24 hours. Approximately 30 deliveries will be required to the UCA Farnham Campus. A shipment of approximately 10 000 copies a year will also be required to be delivered to specific locations across the UK and world, including: we will expect the supplier awarded the lot to be able to manage all the elements required in the shipping and delivery.
UCA intends to award this lot to 1 supplier in total within the Invitation to tender (ITT).
Indicative Value of Lot 4: circa 55 000 GBP.
Estimated value excluding VAT: 55 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

To assist you in your tender, please contact UCA (procurement@ucreative.ac.uk) for a full copy of this Tender including the UCA Brand User Guide 2.2 Design Tool kit.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The University shall pay to the agreed price as specified in the Contract and/or the Purchase Order.
Unless otherwise stated in the Contract and/or the Purchase Order, payment will be made by the end of the month following that in which a valid and accurate invoice is received, for work completed to the satisfaction of the University.
Value Added Tax, where applicable, shall be shown separately on all invoices as a strictly net extra charge.
Disbursements necessarily incurred by the Supplier in the execution of the Contract will be refunded by the University only if agreed in writing by the University in advance.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: General Conditions of Contract:
In these conditions:
‘University’ means the University for the Creative Arts (UCA) unless redefined in the Contract documents and/or the Purchase Order.
‘Supplier’ means the person, firm or company to whom the Contract is issued.
‘Work’ means the work to be performed and the services to be rendered as specified in the Contract and/or the Purchase Order.
‘Contract’ means the Contract between the University and the Supplier consisting of the Form of Agreement, Description of Work, Price Schedule, these Terms and Conditions, and any other documents (or parts thereof) specified in the Contract and/or the Purchase Order.
‘Purchase Order’ means the document authorising the release of University funds. It summarises the University’s requirements for the Contract and, for straightforward transactions, may be used without a separate written Contract.
‘He’ and ‘His’ are used for narrative purposes only and are not meant to favour or refer to a particular gender. As the context requires, ‘He’ and ‘His’ may be used in a collective sense in relation to the staff of the Supplier.
2. The Work:
2.1. The Supplier shall complete the Work with reasonable skill, care and diligence, in accordance with the Specification constituting the brief for this Contract and with due regard for the recognised protocols and ethics of consultancy.
2.2. The Supplier shall conduct the Work with due regard to the Health and Safety of its own employees and employees of the Institute and for any other personnel engaged in any activities constituting the Work.
2.2. The Supplier shall provide the University with such reports on the Work at such intervals and in such form as the University may from time to time require.
2.3. The University reserves the right by notice to the Supplier to modify its requirements in relation to the Work and any alteration to the Contract price or the completion date arising by reason of such modification shall be agreed between the parties. Failing agreement the matter shall be determined by arbitration in accordance with the provisions of Condition 15.
3. Supplier’s Personnel:
3.1. The Supplier shall provide the University with a list of the names and business addresses of all others regarded by the Supplier as key personnel and, if and when instructed by the University, all other persons who may be at any time concerned with the Work or any part of it, specifying in each case the capacities in which they are so concerned, and providing other supporting evidence or information as the University may reasonably require.
3.2. The University reserves the right to reject key personnel selected by the University for the Work. The University may instruct that key personnel are removed from the Work by giving reasonable notice and reason. The Supplier shall take all reasonable steps to comply with such a request and shall bear the cost of any notice, instruction or decision by the University.
4. Price:
4.1. The University shall pay to the agreed price as specified in the Contract and/or the Purchase Order.
4.2. Unless otherwise stated in the Contract and/or the Purchase Order, payment will be made by the end of the month following that in which a valid and accurate invoice is received, for work completed to the satisfaction of the University.
4.3. Value Added Tax, where applicable, shall be shown separately on all invoices as a strictly net extra charge.
4.4. Disbursements necessarily incurred by the Supplier in the execution of the Contract will be refunded by the University only if agreed in writing by the University in advance.
5. Gifts or Payments:
5.1. The Supplier shall not offer or give, or agree to give, to any member, employee or representative of the University any gift or consideration of any kind as an inducement or reward for doing or refraining from doing, or for having done or refrained from doing, any act in relation to the obtaining or execution of this or any other contract with the University or for showing or refraining from showing favour or disfavour to any person in relation to this or any such contract.
5.2. The Supplier is reminded that the Bribery Act 2010 makes it a criminal offence to give, promise or offer a bribe or to request, agree to receive or accept a bribe in the UK or abroad. Bribery is the offer, promise, giving, demanding or acceptance of an advantage as an inducement for an action which is illegal, unethical or a breach of trust.
6. Copyright and Intellectual Property:
6.1. All reports and other documents and materials and the copyright, intellectual property rights or similar protection therein arising out of the performance of the Work by the Supplier are hereby assigned to the University.
6.2. The provisions of this Condition 6 shall apply during the continuance of this Contract and after its termination howsoever arising.
7. Indemnities and Insurance:
7.1. The Supplier shall indemnify and keep indemnified the University and its employees and agents against all actions, claims, demands, costs and expenses incurred by or made against the University or its employees or agents in respect of any loss or damage or personal injury (including death) which arises from any advice given or anything done or omitted to be done under this Contract to the extent that such loss, damage or injury is caused by the negligence or other wrongful act of the Supplier, his servants or agents.
7.2. The Supplier (if an individual) represents that he is regarded by all relevant crown bodies and agencies such as the Inland Revenue and Contributions Agency as self-employed and accordingly shall indemnify the University against any tax, national insurance contributions or similar impost for which the University may be liable in respect of the Supplier by reason of this Contract.
7.3. The Supplier shall effect with an insurance company or companies acceptable to the University a policy or policies covering all the matters which are the subject of the indemnities and undertakings on the part of the Supplier contained in this Contract in the sum of 5 000 000 GBP at least in respect of one incident and unlimited in total, unless otherwise agreed by the University in writing.
7.4. If requested, a certificate evidencing the existence of such policies shall be provided by the Supplier to the University.
8. Employment Discrimination:
8.1. The Supplier shall not unlawfully discriminate within the meaning of any relevant legislation or any statutory modification or re-enactment thereof relating to discrimination in employment whether by race, ethnic or national origin, colour, creed, disability, political belief, membership of or activities as part of a trade union, social or economic class, sex or gender, sexual orientation, marital or parental status or other family circumstance or any other ground not relevant to good employment practice. The Supplier shall take all reasonable steps to ensure the observance of these provisions by all servants, employees or agents of the Supplier and all sub-contractors employed in the execution of the Contract.
9. Confidentiality:
9.1. The Supplier shall not disclose and shall ensure that his employees do not disclose any information of a confidential nature obtained by him/her by reason of this Contract except information which is in the public domain otherwise than by reason of a breach of this provision.
9.2. The provisions of this Condition 9 shall apply during the continuance of this Contract and after its termination howsoever arising.
10. Freedom of Information:
10.1. Under the Freedom of Information Act 2000 (‘FOIA’) and the Environmental Information Regulations 2004 (‘EIRs’), the University is obliged (subject to the application of any relevant exemptions and, where applicable, the public interest test) to disclose information in response to requests for information.
10.2. You need to be aware that the University could receive requests for any information relating to this Contract. The University cannot contract out of its obligations in this respect and will only accept confidentiality clauses in very exceptional and narrowly defined circumstances. In this regard, your attention is drawn to the Code of Practice (in particular, section VIII) thereof) issued by the Lord Chancellor under section 45 of the FOIA (the Code of Practice issued under the 2004 EIRs includes similar guidance).
11. Termination:
11.1. The University shall be entitled to terminate this Contract for any reason by giving to the Supplier not less than 30 days notice to that effect.
11.2. The Supplier shall notify the University in writing immediately upon the occurrence of any of the following events:
(a) Where the Supplier is an individual if a petition is presented for the Supplier’s bankruptcy for whatever reason or if an administrator is appointed to manage his affairs; or
(b) Where the Supplier is not an individual but is a firm or a number of persons acting together in any capacity if any event in 11.2(a) of this condition occurs in respect of any partner in the firm or any of those persons or a petition is presented for the Supplier to be wound up as an unregistered company; or
(c) Where the Supplier is a company if the company passes a resolution for winding-up or the Court makes an administration order or a winding-up order.
11.3. In the occurrence of any of the events described in paragraph 10.2 (a), (b) or (c) or if the Supplier shall have committed a material breach of this Contract and (if such breach is capable of remedy) shall have failed to remedy such breach within 30 days of being required by the University in writing to do so the University shall be entitled to terminate this Contract by notice to the Supplier with immediate effect.
11.4. Termination under paragraphs 10.1 or 10.2 shall not prejudice or affect any right of action or remedy which shall have accrued or shall thereupon accrue to the University and shall not affect the continued operation of Conditions 7 and 10.
12. Recovery and Sums Due:
Wherever under this Contract any sum of money is recoverable from or payable by the Supplier that sum may be deducted from any sum then due, or which at any later time may become due, to the Supplier under this Contract or under any other agreement or contract with the University.
13. Assignment and Sub-contracting:
13.1. The Supplier shall not assign or sub-contract any portion of the Contract without the prior written consent of the University. Sub-contracting any part of the Contract shall not relieve the Supplier of any obligation or duty attributable to him/her under the Contract or these Conditions.
13.2
Where the University has consented to the placing of sub-contracts, copies of each sub-contract shall be sent by the Supplier to the University immediately it is issued.
14. Notices:

Any notice given under or pursuant to the Contract may be sent by hand or by post or by facsimile or other means of telecommunication resulting in the receipt of a written communication in permanent form and if so sent or transmitted to the address of the party shown on the Contract and/or Purchase Order, or to such other address as the party may by notice to the other have substituted thereof, shall be deemed effectively given on the day when in the ordinary course of the means of transmission it would 1st be received by the addressee in normal business hours.

15. Status of Contract:
Nothing in the Contract shall have the effect of making the Supplier the servant or employee of the University.
16. Arbitration:
All disputes, differences or questions between the parties to the Contract with respect to any matter or thing arising out of or relating to the Contract, other than a matter or thing as to which the decision of the University is under the Contract to be final and conclusive, and except to the extent to which special provision for arbitration is made elsewhere in the Contract, shall be referred to the arbitration of 2 persons 1 to be appointed by the University and 1 by the Supplier or their Umpire in accordance with the provisions of the Arbitration Act 1950 or any statutory modification or re-enactment thereof.
17. Headings:
The headings to Conditions shall not affect their interpretation.
18. Governing Law:
These Conditions shall be governed by and construed in accordance with English Law and the Supplier hereby irrevocably submits to the jurisdiction of the English Courts. The submission to such jurisdiction shall not (and shall not be construed so as to) limit the right of the University to take proceedings against the Supplier in any other Court of competent jurisdiction.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: What was your turnover in the last 2 years (if this applies):
GBP………………………… for year ended —/—/—-.
GBP………………………… for year ended —/—/—-.
Has your organisation met all its obligations to pay its creditors and staff during the past year:
Yes / No.
If ‘No’ please explain why not:
What is the name and branch of your bankers (who could provide a reference):
Contact details;
Name;
Branch.
If asked, would you be able to provide at least 1 of the following:
A copy of your most recent audited accounts (for the last 2 years if this applies):
Yes / No.
A statement of your turnover, profit and loss account and cash flow for the most recent year of trading.
Yes / No.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
UCA is seeking to appoint a print specialist whose services support Higher Education institutions. The agency must demonstrate significant HE experience and meet the following criteria.
Please provide a detailed summary of expertise in relation to this.
To provide consistency of creative output for all creative solutions, including (not limited to) design (online, mobile and print/promotional items); copy-writing, exhibition management, print management and web development — the University requires 1 supplier to deliver these services (and others named in the ITT document, for 1 fixed annual cost).
Please confirm the services referred to within the ITT can be delivered in-house:
Account Management and support is vital — the University seeks to appoint an agency, which extends the in-house team and works alongside staff for all critical projects. This will include external recruitment events, on-campus (4 campus locations) events, Open Days/Applicant Days.
Please confirm you will be able to allocate a dedicated, single point of contact to work with the University.
The University frequently manages last minute, ad hoc projects on behalf of the Leadership Team. As a result, the Director of Marketing and Communications and various Marketing and Communications staff will require contact with the nominated account handler throughout the week from 8:00-19:00, and at weekends and during bank holidays.
Please confirm the company has the capability to ensure availability of the nominated account handler for the periods described.
UCA is seeking to appoint a print specialist whose services support Higher Education institutions. The agency must demonstrate significant HE experience and meet the following criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Basic details of your organisation. Weighting 0

2. Requirement specific questions. Weighting 15

3. References. Weighting 15

4. Quality assurance. Weighting 15

5. Health and safety. Weighting 10

6. Fair and ethical trade. Weighting 5

7. Environmental management. Weighting 5

8. Price. Weighting 25

9. Financial information. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UCA/FIN/SR/2016/007

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.6.2016 – 12:00
Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

12.7.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.7.2016 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Head of Procurement,
Procurement Assistant,
Independent Witness (if applicable).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University for the Creative Arts
Falkner Road
GU9 7DS Farnham
United Kingdom
E-mail: procurement@ucreative.ac.uk
Telephone: +44 1252892715

Body responsible for mediation procedures

University for the Creative Arts
Falkner Road
GU9 7DS Farnham
United Kingdom
E-mail: procurement@ucreative.ac.uk
Telephone: +44 1252892715

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: UCA will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract commences.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University for the Creative Arts
Falkner Road
GU9 7DS Farnham
United Kingdom
E-mail: srowe2@ucreative.ac.uk
Telephone: +44 1252892715

VI.5)Date of dispatch of this notice:

7.6.2016

 

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