Corporate Property Asset Management System Tender

Corporate Property Asset Management System Tender

Stoke-on-Trent City Council is seeking a software supplier to satisfy its requirement for a new Property Asset Management System including Case Management.

United Kingdom-Stoke-on-Trent: Database-management system

2015/S 184-334391

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Civic Centre, Glebe Street
For the attention of: Mrs Denise Stockton
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
E-mail: denise.stockton@stoke.gov.uk

Internet address(es):

Electronic access to information: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

Electronic submission of tenders and requests to participate: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Corporate Property Asset Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Database-management system. Stoke-on-Trent City Council is seeking a software supplier to satisfy its requirement for a new Property Asset Management System including Case Management. The scope of the procurement is centred on the requirements of the Corporate Property Division, in its management of public buildings property estate.
The public buildings estate consists of circa 1 000 buildings across 2 000 + sites.

II.1.6)Common procurement vocabulary (CPV)

48612000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The criteria stated in the invitation to tender and related documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The criteria stated in the invitation to tender and related documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The criteria stated in the invitation to tender and related documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The criteria stated in the invitation to tender and related documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The criteria stated in the invitation to tender and related documentation.
Minimum level(s) of standards possibly required: The criteria stated in the invitation to tender and related documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The criteria stated in the invitation to tender and related documentation.
Minimum level(s) of standards possibly required:
The criteria stated in the invitation to tender and related documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PL/2015/425*

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2015 – 14:00

IV.3.4)Time limit for receipt of tenders or requests to participate

20.10.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.10.2015 – 14:01
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Corporate Procurement.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

This requirement is being carried out electronically and documentation is available as follows:
— BravoSolution PPQ reference no: pqq_28895;
— BravoSolution Project reference no: project_18835;
— Project Title: Corporate Property Asset Management System;
— Project Reference no: PL/2015/425.
Instructions for registration are as follows:

1. Browse the IEWM eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

2. Click the ‘Click here to register’ link;
3. Accept the terms and conditions and click ‘continue’;
4. Enter your correct business and user details;
5. Note the username you chose and click ‘save’ when complete;
6. You will receive an email with your unique password (keep this secure);
7. Login to the portal with the username/password;
8. Click the ‘ITTs open to all suppliers’ link. (These are ITTs open to any registered supplier);
9. Click on the relevant ITT to access the content;
10. Click the ‘Express Interest’ button in the ‘Actions’ on the left-hand side of the page.
This will move the ITT over to the ‘My ITTs’ page. (This is a secure area reserved for your projects only);
11. Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page. For further questions and how to complete the ITT click on ‘My Response’;
12. You can now choose to ‘Reply’ or ‘Reject’;
13. Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

If you require any further assistance the BravoSolution help desk is available Mon-Fri — 8:00-18:00 on email: help@bravosolution.co.uk

Telephone no: +44 8003684850 / Fax no: +44 2070800480.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=161879815

GO Reference: GO-2015918-PRO-7084740.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.9.2015

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